EVAW Programme Assistant

Contract

This is a SC-5 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-5 contracts.

Background

Domestic violence (DV), which refers to violence occurring within families and among co-habitants, is one of the most prevalent forms of gender-based violence (GBV) worldwide. Globally, women and girls make up the most of DV victims and survivors. In China, A 2010 nation-wide governmental survey showed that at least 24.7% of married or once married Chinese women have experienced one or more forms of DV, including physical violence, verbal abuse, restriction of freedom, economic control, and sexual coercions. Due to their marginalized identities, rightsholders from the key at-risk and marginalized communities experience different types of pre-existing stigma, stereotype, discrimination and violence and are therefore more vulnerable to DV and GBV.

As noted in a June 2020 report by the Chinese government to the UN Secretary General on the Shadow Pandemic of Gender-Based violence, CoVID-19 brought new challenges to China’s DV Prevention and Response efforts. Addressing the newly emerged challenges could help China better recover from the CoVID-19 outbreak, strengthen existing DV prevention and response services, and better prepare for continuing service provision in future public emergencies.

Under the supervision of the EVAW Programme Analyst, the programme assistant is responsible for providing administrative, financial and coordination support to the EVAW programme portfolio.

Based on this background, the UN Women China office is seeking to recruit a national EVAW programme assistant for an initial six-month period (with possibility for renewal), to perform the duties articulated below.

Domestic violence (DV), which refers to violence occurring within families and among co-habitants, is one of the most prevalent forms of gender-based violence (GBV) worldwide. Globally, women and girls make up the most of DV victims and survivors. In China, A 2010 nationwide governmental survey showed that at least 24.7% of married or once-married Chinese women have experienced one or more forms of DV, including physical violence, verbal abuse, restriction of freedom, economic control, and sexual coercions. Due to their marginalized identities, rightsholders from the key at-risk and marginalized communities experience different types of pre-existing stigma, stereotype, discrimination and violence and are therefore more vulnerable to DV and GBV.

Duties and Responsibilities

Functions

1. Provide coordination support to the EVAW Programme

• Coordinate on the programmatic implementation of EVAW Programme with relevant partner organizations and agencies in various states.
• Coordinate for activities on EVAW with relevant team members and work with them in close collaboration to ensure successful implementation of the programmes.
• Provide coordination and logistical support for events and workshops.
• Facilitate trainings on ending violence against women and girls, with focus on select laws, policies and programmes.
• Provide effective coordination support relating to operations on procurement, contracting, finance functions and settlement of travel reimbursements.
• Assist in coordinating for events planned during the 16 days of Activism in November and other events of the Unit as and when planned.
• Effective coordination and management of consultants and partners.
• Maintain/update database of partner agencies (government, non-government, donors, research institutes).
• Support coordination between headquarter, regional office and other offices for the development of project proposals.

2. Provide financial and administrative support to the EVAW Programme

• Ensure full compliance of financial processes and financial records with UN rules, regulations, policies and strategies
• Maintain records/ documents/ files relating to the programme and related projects in a user-friendly manner and use Atlas for supporting programme and financial management.
• Be responsible for assigned correspondence and other administrative tasks, including project budgets.
• Assist in proper control of the supporting documents for payments and financial reports; payment execution.
• Process financial documentation (vouchers, supporting documents, etc.) and maintain internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded, verified against FACE reports, and posted in Atlas; travel claims, payment orders and other entitlements are duly processed.
• Proper receipting of goods and services.
• Preparation of routine correspondence, faxes, memoranda, and reports.
• Extracting, inputting, copying, and filing data from various sources.
• Maintenance of the proper filing system for financial records and documents.
• Assist in organizing, executing and coordinating the logistical requirements by drawing up an event time-line, programme schedule and checklist for the successful holding of the events

3. Supports knowledge building and knowledge sharing in the EVAW programme

• Participation in trainings for project staff Contributions to knowledge networks and communities of practice.
• Prepare dissemination plan for research/advocacy outputs.

4. Any other duties assigned by Supervisor from time to time.

Key Performance Indicators

• Timely and accurate administrative and logistical support to the EVAW Program including events, workshops, and missions;
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
• Timely and accurate tracking of data for CO/MCO/RO management and donor purposes;
• Quality maintenance of internal systems and files;
• Quality and timely support to programme team.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Teamwork
• Managing conflict

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies

• Promoting Organizational Learning and Knowledge Sharing
• Knowledge of gender and human rights issues desirable
• Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the Programme unit including logistical support
• Ability to handle a large volume of work possibly under time constraints.
• Knowledge of programme management;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Good financial and budgeting skills;
• Good IT skills.

Required Skills and Experience

Education and certification:

• Secondary Education preferably with specialized certification in Accounting and Finance, international studies, social science is required. Bachelor’s Degree in Business or Public Administration, International Relations and Social Sciences would be desirable.

Experience:

• Minimum 3 years of relevant administrative or programme management experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages.
• Experience of organizing and completing multiple tasks by establishing priorities.
• Experience of administering and executing project budget management.
• Experience of managing data, documents, correspondence and reports information and workflow.
• Experience of ERP System, especially ATLAS would be an advantage.

Language Requirements:

• Fluency in English and Chinese is required;
• Working knowledge of the other UN official working language is an asset.

How to apply

All applications must include (as an attachment) the completed UN Women Personal History form (P-11). Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

The Submission package includes:

• Motivation letter
• Education certificate
• Personal History Form (P11 which can be downloaded from https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Inclusion Statement:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)