Employment Program Administrative Assistant

Job Description

IRC Background: The mission of the International Rescue Committee (IRC) is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future. Founded in 1933, the IRC has a presence in over 40 countries and 27 offices in the United States; the IRC leads the way from harm to home. IRC opened an office in Seattle in 1976 and provides a continuum of services including intensive case management, employment and economic empowerment services, immigration assistance, health and wellness programming, and education support to refugee and immigrant families in Washington State. IRC Seattle is committed to providing trauma-informed, equitable, and accessible services and maintaining and evolving a diverse, inclusive, and supportive workplace.

Job Overview:

IRC’s Employment Program supports refugees and immigrants who are new to the U.S. to obtain employment. The Administrative Assistant for the Employment Program is responsible for effectively carrying out administrative tasks related to direct service provision and donor compliance. Under the supervision of the Early Employment Program Coordinator, the Administrative Assistant is also responsible supporting the Employment team to document services and goods provided to program participants with a high level of detail and efficiency.

Major Responsibilities:

Case Administrative Support

- Initiate the payment requests process using IRC’s internal financial management system for financial support on a monthly basis

- Prepare and ensure delivery of payments in coordination with the finance unit - Properly track monthly payments - Ensure payment requests are made and completed in a timely manner to meet deadlines - Assist Employment Specialists in creating a budget and strategies for budget improvements

- Record payments according to established operations procedures and maintain proper documentation to ensure compliance with IRC standards and donor requirements - Conduct proper financial reconciliation using IRC operational tools - Maintain and manage administrative documentation and processes

Compliance Documentation

- Support Employment staff to gather required documentation and data from program participants - Support timely and accurate compliance to all reporting requirements, including database management, case noting, and file maintenance

Team/Office Participation

- Work as part of a team to provide comprehensive, strength-based services to IRC participants through coordination of cases and effective communication between team members and departments - Participate in all program meetings, and staff development and wellness activities - Comply with all policies, procedures and protocols of the agency - Other duties as assigned

Key Working Relationships:

Position Reports to: Early Employment Program Coordinator

Indirect Reporting: IRC Seattle Employment Program team

Other Internal and/or external contacts:

*Internal*****: IRC Seattle Resettlement team, IRC Seattle Economic Empowerment team, other IRC Seattle program teams, IRC Seattle Finance team, Operations team IRC HQ early employment network

Qualifications

Job Requirements:

- Relevant degree or equivalent professional or lived experience - Relevant work experience in human services field, experience working with refugees and/or immigrants - Lived experience as a refugee or immigrant is preferred - Experience with administrative task management including using web-based financial and data management systems - Excellent ability to manage detail-oriented work - Demonstrated success working and communicating effectively in a multi-cultural environment - Proven ability to contribute both independently and as a key team member - Self-starter with excellent problem-solving skills combined with the proven ability to multi-task, prioritize duties, and manage time effectively - Professional proficiency in English, both spoken and written; bilingual ability in a language spoken by the local refugee population strongly preferred (including Burmese, Dari, Farsi, French, Pashto, Swahili, Ukrainian) - Highly organized and capable of keeping up with administrative requirements - Proficient in Microsoft Office applications (Word, Excel, Outlook) - Valid driver’s license, access to a reliable vehicle with current insurance, and ability to travel regularly throughout the service delivery area - Commitment to anti-racism and ongoing learning

Working Environment:

- Standard, professional office environment (flexible remote and in-office) - May require occasional weekend and/or evening work

COVID-19 Vaccination Requirement****: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Commitment to Diversity and Inclusivity****: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer****: IRC is an equal opportunity employer, and we value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.

IRC- leading the way from harm to home

Please Apply at http://www.rescue.org/careers