ECP Fall 2025 - Event Management, Greater China

Assist in event management and coordination for the World Economic Forum in Greater China.

This opening is not available anymore. Do not try to apply for this job.

WEF - World Economic Forum

Open positions at WEF

Beijing (China)

Open application form

Overview

Assist in event management and coordination for the World Economic Forum in Greater China.

You have:

Full-time graduate student, major is not restricted
Passionate about events management and operations
Elementary knowledge on project management
Demonstrated ability to work in cross-culture environment
Capable of multiple-tasking and prioritize tasks
Excellent in both oral and written English and Mandarin
Technical experiences in Zoom will be a plus
Positive-thinking, service-oriented attitude, and detail-oriented
Able to work under pressure in a fast-paced and challenging environment

Fast-track your UN career: Let the AI Application Assistant tailor your applications to catch recruiters' attention.

AI Application Assistant

Details

Early Career Programme (ECP) Fall 2025 - Event Management, Greater China (6-month contract)

The World Economic Forum, committed to improving the state of the world, is the International Organization for Public-Private Cooperation. Forum Beijing Office is registered as an NGO in China.

The Forum engages the foremost political, business and other leaders of society to shape global, regional and industry agendas.

The China Event Team acts as the focal point between the Forum and the host city governments to ensure smooth AMNC delivery of world-class event level. It also coordinates all World Economic Forum Beijing Office events operations and logistics within Greater China region and offers high standard event experiences and services to our partners and participants.

Reporting Lines & Interactions

The role will be based in the World Economic Forum’s Beijing Representative Office, reporting to the Event Management Lead.

Scope of Responsibilities:

Event

Assist in Annual Meeting (AM26) China related events coordination (remotely) - Dalian Night, China Night, and other activities that Beijing office would like to organize during AM.
Support Annual Meeting of the New Champions (AMNC26) event operations, including but not limited to
Communicate with AMNC host city organizing committee
Coordinate with AMNC host city venue teams
Translate relevant bilateral documents: MoU, agreement, etc.
Co-lead certain sub-project when required capacities are demonstrated
Handle staff & meeting agenda and logistics of site visits to AMNC host cities
Support Beijing Office Event (in-person, virtual and hybrid) management, coordination and delivery: work across teams to understand event objectives and expectations, and coordinate among relevant internal and external sides to ensure smooth delivery.
Provide consultancy and service reservation assistance for Beijing Office staff regarding third-party or co-hosted events delivery out of the office
Facilitate vendor management and new vendor searching
Support weekly all-hands meeting and maintain relevant meeting equipment

Programme

Do some program-related communication with AMNC host city.
Do some research to help identify star academic and thought leaders in China.
Help manage and retain relationship with academics.

Preferred Requirements and Experience

Full-time graduate student, major is not restricted
Passionate about events management and operations
Elementary knowledge on project management
Demonstrated ability to work in cross-culture environment
Capable of multiple-tasking and prioritize tasks
Excellent in both oral and written English and Mandarin
Technical experiences in Zoom will be a plus
Positive-thinking, service-oriented attitude, and detail-oriented
Able to work under pressure in a fast-paced and challenging environment

Preferred start date: between September 15 and October 15,2025

Why work at the Forum:

The Forum believes that progress happens by bringing together people from all walks of life who have the drive and the influence to improve the state of the world by building awareness and cooperation, shaping mindsets and agendas, and driving collective action. Join us and become a driver for positive change!

Apply now

Potential interview questions

Describe an event you helped coordinate. What was your role and what challenges did you face?	This question assesses your practical experience in event management and your problem-solving skills.	Use specific examples of events, what your responsibilities were, and how you addressed any challenges.
How do you prioritize tasks when working on multiple projects simultaneously?	This evaluates your multitasking abilities and organizational skills.	Pro members can see the explanation.
Can you give an example of a time you worked with people from different cultures? How did you handle it?	Pro members can see the explanation.	Pro members can see the explanation.
What techniques do you use to ensure clear communication when coordinating with team members and vendors?	Pro members can see the explanation.	Pro members can see the explanation.
What steps do you take to prepare for a successful event?	Pro members can see the explanation.	Pro members can see the explanation.
Describe a time when you had to manage a difficult situation during an event. What did you do?	Pro members can see the explanation.	Pro members can see the explanation.
Why are you passionate about event management? What drives your interest in this field?	Pro members can see the explanation.	Pro members can see the explanation.
How would you handle a tight deadline for an important event?	Pro members can see the explanation.	Pro members can see the explanation.