EBSC Project Coordinator P2 - Rome, Italy

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Are you a professional, with experience in project management and coordination, information management processes, data management, and statistical and reporting activities?

We are seeking to fill the position of Project Coordinator at the P2 level, based in the Executive Board Secretariat at our Headquarters in Rome, Italy.

If you are interested in further developing your professional experience while contributing to ending global hunger, and you are passionate about helping others, please continue to read.

DEADLINE FOR APPLICATIONS

Applications must be submitted before Sunday, May 22, 2022 (11:59 PM CET)

WHO WE ARE

The United Nations World Food Programme (WFP), a highly prestigious, reputable & the world’s largest humanitarian organization, saves lives in emergencies and uses food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN US?

• WFP is a 2020 Nobel Peace Prize Laureate
• WFP offers a highly inclusive, diverse, and multicultural working environment
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programmes as well as through internal mobility opportunities
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe
• We offer an attractive compensation package (please refer to the Terms and Conditions section)

ABOUT THE EXECUTIVE BOARD SECRETARIAT (EBS)

The Executive Board Secretariat (EBS) is the interface between the WFP Executive Board Membership (Board Members and Observers) and WFP Management. Reporting to the WFP Deputy Executive Director, EBS manages Board Document Processing Services, Conference Services, Web & Digital Transformation Services, Ceremonial Protocol, and the WFP Library & Research Centre.

The EBS Conference Servicing team (EBSC) manages Board events, such as formal and informal sessions, consultations and briefings, and non-Board events, such as corporate meetings, and relevant conferencing services, in virtual, hybrid or on-site modalities. EBSC monitors and evaluates the performance of the events that it manages, continuously reviewing efforts to increase the efficiency of meeting services in terms of costs, time and environmental sustainability.

The position is based in EBSC and reports to the Chief, EBSC.

THE ROLE

You will work under the direct supervision of the Chief of EBSC. The principal task is to coordinate and manage the implementation of the digital transformation of various EBSC sectors including event planning, talent booking and business performance tracking; contact management; and the EB governance follow-up processes managed through the R2 system, whereby you will ensure a smooth transition for EBS with the support of the Enterprise Risk Management Division (ERM).

You will also support the organization, execution and follow up of EB-related on-site, virtual and hybrid events including EB sessions, side events and high-level events, and author and curate communications content such as EB-related articles. You will review and keep updated EBSC documentation and guidance available on WFP/GO to facilitate staff globally to access EBSC services.

You will support the EBS Deputy Director with the handover of the planning, reviewing and finalizing the divisional statistics, as well as the reporting activities of the Annual Performance Report, the EBS Statistical Report and the EBS Annual Performance Plan, and related Reviews.

KEY ACCOUNTABILITIES (not all-inclusive)

You will:

• Assess current EBSC digital capacities and capabilities and support the Chief of EBSC in managing digital transformation.
• Participate in project design meetings and evaluate potential problems, propose improvements as appropriate.
• Analyse the use of Board services, sessions, documentation, tools and the focus of its work, including an analysis of the cost implications of these activities to assist in decision-making and improving conference services.
• Prepare communication plans and guidance materials to introduce new systems, tools and processes as they are tested and launched.
• Support the organization, execution and follow-up of Board-related on-site, virtual and hybrid events including Board sessions, side events and high-level events.
• Prepare pre-Board internal communications and facilitate staff globally to access EBSC services in preparation for Board sessions.
• Serve as a focal point for divisional statistics and other reporting activities under the supervision of the EBS Deputy Director and ensure their handover to the next focal point.
• Support other EBS projects as required.

QUALIFICATIONS AND KEY REQUIREMENTS

Education:

You have:

• University degree in Political Science, Humanities, Statistics, Information Management or Journalism, Business Management, Social Sciences or other relevant field, and additional years of related work experience and/or training/courses.

Experience:

You have:

• Three years or more of postgraduate professional experience in project management and coordination, information management processes, data management, and statistical and reporting activities, with a background and interest in international humanitarian development.

Language:

You have:

• Fluency (level C) in the English language.
• Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (A WFP’s working language) is an asset.

MORE ABOUT YOU

You have:

• Technical knowledge in digitalization processes.
• Technical knowledge and experience in online conference platforms and hybrid event solutions.
• Strategic level of understanding of conference servicing.
• Specialised knowledge of information management best practices, techniques and processes.
• Strong written and oral communication skills, including substantive analysis and report writing skills.
• Able to supervise and support more junior and/or less experienced members of the team.
• Knowledge of, or the ability to quickly assimilate, UN/WFP specific processes and systems
• Strong organizational skills along with critical thinking and organized communication skills.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

TERMS AND CONDITIONS

A limited Fixed-Term Appointment (LFT) position is a non-mobile staff appointment in the international professional category for a limited period (2 years, with a possible extension up to max. 4 years). Incumbents of LFT positions are not eligible to apply for other mobile positions advertised internally through the Reassignment.

WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel, visa and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance. For more information, visit https://icsc.un.org/.

Mobility is and continues to be a core contractual requirement in WFP. This position is however classified as “non-rotational” which means the incumbent shall not be subject to the regular reassignment process unless the position is reclassified as rotational.

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.