E T Consultant - Declaration of Interest Officer

Contract

This is a World Bank Group grade: EC2 contract. More about World Bank Group grade: EC2 contracts.

E T Consultant - Declaration of Interest Officer

Description

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. Visit www.worldbank.org.

Ethics and Business Conduct Unit

Alongside the Internal Justice Services units, the Ethics Business Conduct (EBC) Department is one of the two major departments comprising the Ethics and Internal Justices Vice-Presidency (EIJ VPU) of the World Bank Group. The EIJ VPU reinforces the WBG culture by integrating functions related to addressing concerns and grievances arising from non-compliance with Staff Rules and promoting our corporate values. The EIJ VPU will strengthen compliance by ensuring that Ethics Business Conduct (EBC) and the Internal Justice Services (IJS) better serve staff.

EBC promotes the development and application of ethical standards by all World Bank Group staff. To foster an ethical and value-based culture, EBC’s mandate includes the following key areas:

• Policies: Standard setting through the design and stewardship of ethical policies, practices, decisions, and behaviors; EBC is also responsible for defining the Core Values of the WBG and 2 for drafting the Code of Ethics, and the rules, procedures, and guidelines regarding ethical behaviors and conflicts of interest. • Misconduct investigations: EBC reviews allegations of misconduct and carries out fact-finding investigations leading, when relevant, to a report to the People and Culture Vice President (PaC VP) who may on that basis, decide to impose sanctions on the staff who perpetrated misconduct • Promoting best practices and developing ethics awareness: EBC cooperates with other international organizations, and with research or academic institutions to identify and promote best practices and to disseminate expertise, inside and outside the WBG, regarding the most current and prominent ethical issues. • Advisory: Advising staff and institutional units by sharing ethics expertise, spotting trends, and providing counsel on conflicts of interest and compliance-related issues. • Declarations of Interest Programs: EBC administers both the Senior Leaders program, with publication of key elements on the internet, and the confidential staff program whereby over 5,000 staff comply with the obligation to file. • Training: EBC designs and delivers both facilitated and e-learning courses to promote adherence to the WBG Core Values and desirable behaviors, and to prevent conflicts of interest, harassment, sexual harassment, and other forms of misconduct or unacceptable behaviors • Anti-Harassment Coordinator: EBC addresses inappropriate behaviors related to harassment or sexual harassment even when such behaviors do not rise to the level of misconduct or in the absence of sufficient evidence to prove misconduct

The EBC Strategic Plan 2022-25 is focusing on key priority areas, including:

• fostering prevention; including developing leader-specific training and new outreach offerings, such as a module on bystander interventions • enhancing compliance; including developing a registry of outside activities and developing lessons learnt not only on the basis of misconduct or inappropriate conduct allegations but also on the basis of Advisory cases and discussions with Senior Leadership • ensuring accountability; including identifying and addressing inappropriate management styles on the basis of allegations of harassment received by the AHC and enhancing the monitoring function that the AHC has implemented as a prevention mechanism against retaliation • contributing to an ethical workplace culture, including through establishing permanent presence in regional hubs; and • promoting excellence in EBC, including by developing data analytics and developing our relationships with external organizations. EBC is seeking to recruit a Declaration of Interest Officer to join its Advisory, Training and Values (ATV) Team to help lead the WBG’s Staff Declaration of Interest (DOI) Program. Given the high level of confidentiality of interactions, profile of clients and the breadth of this program, the assignment calls for strong interpersonal and organizational skills. The successful candidate should have excellent technical and interpersonal skills, maturity of judgment, high level of professionalism in handling business relationships, ability to work well in a fast-paced environment and must be extremely discrete and strongly focused on the maintenance of matters’ confidentiality.

Duties and Accountabilities

EBC’s ATV Team provides advice and guidance to staff on ethics and compliance issues relating to Staff Rules and personal and financial conflicts of interest risks. In connection with our responsibility for managing these risks, the ATV Team administers the Bank Group’s Annual Staff DOI Program. This program requires approximately 5000 staff members to annually file a Declaration with EBC in which they disclose their personal financial interests, positions held outside of the WBG, gifts and other external activities. The Declarations are then analyzed in order to identify and manage personal and financial conflict of interest risks. Under the supervision and guidance of the ATV Senior Counsel, the Declaration of Interest Officer is expected to play a significant role in supporting the WBG’s Staff DOI Program. His/her primary duties and accountabilities will include, but not limited to, the following: Playing a key role in overseeing and administering the WBG’s Staff Declaration of Interests Program; • Day-to-day leading of a team of Short Term Consultants (STCs) who comprise the DOI Review Team, including the assignment and allocation of work; • Analyzing DOIs to identify personal and financial conflict of interest risks and recommending strategies to mitigate these risks, • Working closely with IT Officer to complete all pre-launch tasks, including updating and verifying the DOI forms, reviewing and confirming changes to e-mail templates and eligibility criteria, conducting pre-launch testing of DOI system, and confirming the list of the filing population; • Annually compiling a list of entities with which the WBG has a business relationship; • Training new members of the DOI Review Team to conduct personal and financial conflict of interest analysis; • Preparing all DOI training materials, revising the DOI Procedures Manual and maintaining historical trackers; • Providing data and analysis for progress reports, EBC Annual Report, departmental and institutional requests and internal/external audits; • Preparing for and leading weekly internal escalation meetings and one-to-one meetings with DOI Review Team members to discuss and analyze potential conflict of interest risks and mitigation strategies; • Meeting directly with staff members at all grade levels across the WBG to discuss and resolve conflict of interest risks identified; • Conducting quality control of the DOI review process; • Updating the Department on novel and trending conflict of interest risks; • Monitoring the DOI Helpline and responding to DOI-related questions from staff members; and • Providing assistance to staff members required to complete the DOI.

Selection Criteria

• Advanced degree in business administration, finance, economics, law, or a related field, with minimum 5 years’ experience, or equivalent combination of education and experience;

• Prior experience leading or working on government or international organization declaration of interests or financial disclosure programs is mandatory.

• Demonstrated ability and experience in identifying, analyzing and managing complex personal and financial conflict of interest risks;

• Excellent oral and written communication skills, and the ability to analyze, synthesize, and present materials effectively with a clear and precise writing style;

• Demonstrated ability to work effectively in a position in which confidentiality and discretion are essential;

• Ability to multi-task and prioritize competing work demands;

• Commitment to WBG Core Values and fostering a strong and healthy culture of diversity, inclusion, honesty, trust, openness, integrity, and accountability;

• Excellent interpersonal and teamwork skills;

• Demonstrated ability to work effectively across organizational boundaries; and

• Fluency in both oral and written English.

Core Competencies:

Lead and Innovate: Contributes new insights to understand situations and develops solutions to resolve complex problems. Adapts as circumstances require and manages impact of own behavior on others in context of WBG's values and mission. Identifies and pursues innovative approaches to resolve issues.

Client Orientation: Identifies WBG solutions to meet client's needs and goals. Considers the changing environment and sometimes competing client demands in the forefront of all work activities. Maintains client relationships in the face of conflicting demands or directions and proposes sustainable solutions based on good diagnosis; applies best knowledge and evidence-based advice. Seeks resources and skills to meet challenging and unexpected client needs. Formulates effective development solutions that are sensitive to cultural values and beliefs of varied client groups and is able to resolve differences, negotiate and bring client to closure in a culturally sensitive manner. Delivers new insight and recommends actions or viable solutions for multiple client groups and future needs related to goals and Department-wide results.

Drive for Results: Creates conditions to achieve challenging results. Identifies the needed resources to accomplish results involving multiple stakeholders and communicates the importance to business outcomes. Finds solutions to obstacles affecting key deliverables. Actively employs risk analysis and mitigates risk, making high-quality decisions on resource allocation and setting priorities for highest impact. Collaborates with others to make needed adjustments to work methods or systems to improve performance.

Teamwork (Collaboration) and Inclusion: Seeks to improve team collaboration and inclusion. Reaches out to contribute to the work of others in the department. Addresses challenges to effective teamwork contributing to the team staying organized and focused on work, even under stress. Shows leadership in ensuring the team actively seeks and considers diverse ideas and approaches. Directs and identifies the collaboration needed across boundaries, internally and externally in order to have lasting impact. Keeps teams fully informed to ensure integration and work consistency. Facilitates an open exchange of ideas among team members and across teams to select beneficial solutions among alternatives.

Knowledge, Learning and Communication: Transfers knowledge and communicates effectively across boundaries. Leads in the sharing of best practice, trends, knowledge and lessons learned across units and with clients and partners. Leads in designing thematic activities and knowledge-sharing forums and encourages others to participate. Articulates ideas, verbally and in writing, using appropriate language that is understandable and easily appreciated by a target audience that spans several client groups or departments. Provides a forum to mentor, guide and influence colleagues and/or client groups to share knowledge across boundaries. Applies expertise and experience to proactively innovate and challenge the status quo. Demonstrates the ability to influence and persuade others to accept ideas and suggestions Department-wide.

World Bank Group Core Competencies

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.

Note: The selected candidate will be offered a one-year appointment, renewable for an additional one year, at the discretion of the World Bank Group, and subject to a lifetime maximum ET Appointment of two years. If an ET appointment ends before a full year, it is considered as a full year toward the lifetime maximum. Former and current ET staff who have completed all or any portion of their second-year ET appointment are not eligible for future ET appointments.