e-Procurement ERP Consultant

Contract

This is a International Consultant contract. More about International Consultant contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the overall guidance of Deputy Director of DMA and under the direct supervision of the Chief of Procurement Section, the Consultant will lead the implementation of the procurement-related modules and functionalities of the new Enterprise Resource Planning (ERP) system. The e-Procurement ERP Consultant function is a comprehension of capacity development activities to support the Organization and procurement reform, creating benchmark with other UN Agencies. The Consultant is expected to provide solutions to a wide spectrum of complex issues related to procurement, promote a collaborative, client-focused, quality and results-oriented approach in the section, work in close collaboration with internal and external stakeholders both at Headquarters and field levels for the successful delivery of procurement services.

Duties and Responsibilities

Manage from business side the implementation of procurement-related functionalities of the new Oracle Cloud ERP System:

• Perform quality assurance and carry out user acceptance testing exercises, including through coordination of such exercises with HQ and Field offices, to ensure user-friendly and requirement-driven functioning of the system;
• Identify and oversee resolution of system defects, errors, and other issues, elevate to Project Team and Business Owner when required;
• Compile and review functional and technical specifications, user stories, use cases, workflows, on UN Women procurement processes;
• Provide functional advice to all involved stakeholders to improve and optimize procure-to-pay business processes;
• Provide substantive inputs to existing policies, procedures, guidance notes and knowledge materials in line with business requirements;
• Analyze and document existing and proposed business processes, anticipating requirements, areas for improvement and potential optimization strategies;
• Interact with functional counterparts within UN Women globally at the operational level, compiling inputs and feedback to improve and maximize automation of procurement-related operations;
• Provide input to the data integration needs with external applications and systems ;
• Carry out assessments of strengths, weaknesses, opportunities, gaps, risks and mitigation measures in relation to the roll-out of the procurement-related Oracle Cloud ERP modules;
• Evaluate requests for new or modification of existing functionalities to determine feasibility, compatibility, requirements and impact on business processes;
• Manage the Oracle Cloud ERP roll-out calendar for procure-to-pay modules, ensuring timely performance of actions and adherence to corporate deadlines;
• Coordinate projects and timelines with business transformation programs and initiatives;
• Conduct live product demos and peer-review activities to ensure relevance of proposed solutions;
• Provide inputs on simplification and streamlining of procedures and processes while maintaining compliance with regulations and rules;
• Ensure benchmarking of existing e-procurement solutions and applications with other UN agencies and internal organizations;
• Act as advisory body to provide strategic advice to UN Women personnel on the application of e-procurement functionalities, procedures and technical capabilities.
• Provide inputs to the development and standardization of solicitation documents and relevant annexes in alignment with the new ERP system, provide quality management support and guidance to Headquarters and Regional/ Multi-Country and Country Offices on their application;

Manage the review and standardization of the procurement management processes:

• Coordinate the roll-out of procurement modules of the new ERP system in a cross-functional setup, including through adaptation of standardized procurement management processes.
• Ensure compliance of UN Women e-procurement solutions, modules and functionalities with internal regulations, rules, policies, and procedures.
• Reinforce the procurement processes by creating benchmarks and review of supply chain cycles and micro-processes;
• Manage establishment and implementation of control systems throughout the Procure-to-Pay Cycle. Take action where standards or regulations are not met;
• Harmonize procurement services and tools in relation to joint procurement initiatives with other UN agencies in line with the UN reform.
• Formulate organization-wide system requirements for reporting, oversight, monitoring and other business needs;
• Synthesize lessons learned and best practices in the e-sourcing of global and specialized goods and services;
• Supplement the operational capacity of Procurement Operations Support Section (as and when required).

Key Performance Indicators

The key results have an impact on the overall organization’s efficiency in procurement and administration and success in the implementation of operations strategies.

• Timely and accurate analysis and presentation of information;
• Timely delivery of well-organized and transparent procurement and administration processes to ensure client satisfaction and delivery of UN-Women programmes/projects.
• Timely information sharing to facilitate decision making of the management, learning capacity building, and development of standardization of tools, systems, templates including policies and procedures.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies:

• Strong knowledge of procurement systems and processes, particularly in the UN system is an asset;
• Ability to provide policy advice and support;
• Ability to process, analyze and synthesize complex, technical information;
• Proven ability to support the development of high-quality knowledge and training materials, and to train technical teams;
• Ability to handle confidential information;
• Good negotiating skills;
• Strong IT skills.

Mode of Contract Execution:

The services will be delivered remotely and the consultant may be expected to be onsite and within UN Women’s Headquarter offices, Department of Management and Administration (DMA) Procurement Section when health and safety regulation guidelines allow for on-campus work operations.

Please visit this link for information on UN Women’s Core Values and Competencies that you are expected to abide by during the execution of the consultancy:

http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf

Required Skills and Experience

Education and Certification:

• Master’s Degree or equivalent in Business Administration, Public Administration, Operations, Supply Chain Management, or related field;
• Procurement Certification from International recognized institutions (e.g. CIPS-Chartered Institute of Purchasing & Supply) is an asset.

Experience:

• A minimum of 5 years of progressively responsible experience in procurement and supply chain management with a focus on business process analysis, requirements elicitations and documentation, implementation of e-procurement solutions and ERP Systems, or related area is required;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
• Experience in IPSAS is an asset;
• Experience in Oracle Cloud ERP (Enterprise Resource Planning) implementation at global or regional level is an asset.

Language Requirements:

• Fluency in oral and written English is required;
• Knowledge of French and/or Spanish is an asset.
• Working knowledge of another UN official language is an asset.