Donor Relations and Reporting Officer

Volunteering Communications & PR

Overview

Support donor relations and reporting processes

You have:

• 3 years of experience in program management, communication, and resource mobilization, including in developing countries.
• Proficiency in English, both written and spoken.
• Ability to work under pressure and handle multiple concurrent projects.
• Demonstrated integrity and professionalism in previous roles.

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Resource Mobilization, donor relations and reporting

The Donor Relations and Reporting Officer will work under the supervision of the Donor Relations and Reporting Specialist and overall guidance of the Chief of Planning, Monitoring, Evaluation and Donor Relations. The Donor Relations and Reporting officer will also work with other team members of the PMEDR section and coordinate with other sections as necessary. The Officer will perform the following specific tasks: - Support the development and maintenance of the Unit’s ECM pages; - Monitor the report schedule and keep track of reports due dates that are not in Fiori and advise sections of reporting due dates; - Review reports and finalise for final clearance by Donor Relations and Reporting Specialist before submission to the donors; - Upload all the reports submitted to the donors in Fiori system and in ECM; - Log new proposals and opportunities in UNISON and ensure these are updated regularly. - Draft grant creations and amendments in Service Gateway ensuring all supporting documents are attached; - Update the internal pipeline tracker and ensure it aligns with records in UNISON - Support the Donor Relations Specialist in setting up donor briefing meetings and ensure meetings are minuted - Support the Donor Relations Specialist in preparation of donor briefs for donor meetings - Support the development of ‘evergreen’ concept notes/pitch documents for long term resource mobilisation; - Support the Donor Relations Specialist in proposals reviews and developing quality proposals - Support the Donor Relations Specialist on relevant tasks related to resource mobilisation and reporting as assigned.

Results/Expected Outputs:

• ECM pages maintained and updated with final version of reports and RM documents;
• UNISON and internal tracker updated on a weekly basis
• Donor briefs drafted compiled and
• Minutes of donor briefing meetings completed within 48 hours of the meeting
• Report schedule monitored daily to keep track of reports due dates that are not in Fiori
• All donor reports uploaded in Fiori before of by the donor deadline
• Support to drafting and reviewing of donor proposals, concept notes and reports
• New grants and/or amendments created in Service Gateway with all supporting documents.

• Support the Donor Relations Specialist in preparation of donor briefs for donor meetings

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented.

• Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations.
• Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.
• Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities.
• Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender;
• Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations.
• Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods.
• Genuine commitment towards the principles of voluntary engagement and commitment towards the UN core values.

development and emergency assistance environment, preferably including programme management, communication and resource mobilization, two of which should be in developing countries.

The UN Volunteer will be based in Kampala, the capital city of Uganda, a family duty station that presents relatively good living conditions. The city has good security but under UN Security system – Level Three of which all new staff undergo security briefing by United Nations Department of Safety and Security (UNDSS) who also provide elaborate security documents as well as regular security situation updates.

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Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: unv.org