Documents and Records Management Internship

Internship Admin

Overview

Assist in optimizing the management of supply chain documents and records.

You have:

• Be enrolled in, or have completed, a graduate school programme or first university degree programme.
• Field of studies must be closely related to the type of Internship: Information Management, Library Science, Business Administration, or a related field.
• Be computer literate in standard software applications such as Office 365 particularly MS Word, MS Excel, Power Point, SharePoint.
• Fluency in spoken and written English is required for the internship.
• Familiarity with digital and physical record management practices.

Contract

This is a I-1 contract. It usually requires 0 years of experience, depending on education. More about I-1 contracts.

Work Location

In Person

Expected duration

6 months

Duties and Responsibilities

The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all peacekeeping and special political missions around the world as well as to other UN Offices, Agencies, Funds and Programs. The intern will support the Planning Support Unit in optimizing the management of supply chain documents and records at the UNGSC. Tasks will include: 1. Physical Documents and Records Management: a) Assist in the cataloguing and organization of physical records. b) Contribute to the development of a system for easy retrieval and archiving of documents and records. c) Support the transition from physical to digital records where applicable. 2. Digital Records Management: a) Support in organizing and maintaining digital records in line with the UNGSC’s policies. b) Ensure that all digital records are properly classified, tagged, and stored in the appropriate SharePoint folders. c) Assist in the migration of older records to digital formats, ensuring compliance with retention schedules. 3. SharePoint Management: a) Manage SharePoint record folders, ensuring they are structured for easy navigation and access. b) Provide support in the implementation of naming conventions and metadata tagging to enhance searchability. c) Provide support in troubleshooting SharePoint issues and guide staff on best practices for documents and records management.

Qualifications/special skills

Please note that to qualify for an internship with the United Nations Internship Programme, the applicants must meet one of the following requirements: (a) Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or (b) Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor's level or equivalent). The field of studies must be closely related to the type of Internship you are applying for: Information Management, Library Science, Business Administration, or a related field. The Intern is expected to: • Be computer literate in standard software applications such as Office 365 particularly MS Word, MS Excel, Power Point, SharePoint. • To have familiarity with digital and physical record management practices.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship.

Additional Information

Not available.

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Potential interview questions

Added 1 year ago - Updated 11 months ago - Source: careers.un.org