Documentation and Archive Assistant

Volunteering IT & Telecom

Overview

Assist with documentation and archival work at ENFAM's office.

You have:

• Experience in memory projects in the public or private sector.
• Experience working with digital and physical archives.
• Knowledge in document digitalization and digital file processing.
• Have an affinity with or interest in Peace and Justice, volunteerism as a mechanism for sustainable development, development cooperation, and the United Nations System.
• Organizational skills and attention to detail.
• Knowledge on norms and recommendations from Librarianship, Museology or Archives.
• Desirable experience in Judicial documents is an advantage.

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

In November 2021, the National School for the Training and Improvement of Magistrates (ENFAM) and the UNDP signed the international technical cooperation project BRA/21/010 - Strengthening management and innovation capacities in the actions promoted by ENFAM for jurisdictional promotion effective.

The project aims to develop subsidies (new methodologies, educational actions, studies, research, and tools) for structuring, innovation and continuous improvement of the Judiciary, helping in the training and improvement of excellence of State and Federal magistrates and, when possible, of Justice servants, so that they can promote Justice in line with society's expectations.

To achieve its goals, BRA/21/010 has the following lines of action:

1. Strategy to strengthen and innovate in training and improvement actions for judges, developed and implemented on a pilot basis.
2. Methodologies for strengthening the production and management of knowledge applied to priorities of Brazilian justice.
3. ENFAM's technical and management capacity strengthening plan.
4. Efficient management and knowledge management of the project carried out.

In view of the advancement of the Stricto Sensu Graduate Program and the work developed by the study groups and research by ENFAM, there is a demand for an Documentation and Archive Assistant who supports ENFAM to select information based on documents and facts and contribute to the development of a project aimed at preserving the school’s memory. The Documentation and Archive Assistant will work under the line of action “3. ENFAM's technical and management capacity strengthening plan”.

The activities to be carried out by the selected volunteer will be at the ENFAM office in Brasília. The expected workload is approximately 6 to 7 hours per day

Under the direct supervision of the UNDP Project Manager, the UN Volunteer will undertake the following tasks:

• Assist the technical processing of archives and collections. • Select and analyse information of archives and collections. • Catalog, describe and index documents. • Feed databases and other information systems. • Develop research and management tools for physical and digital collections. • Conduct specialized research and training to ENFAM’s technical teams. • Classify and relate the information, assessing its importance and significance for understanding historical events. • Create historical analysis and narratives according to documents and facts. • Create and update collections related to historical events. • Assist in cleaning, packaging, describing, digitalization, computerizing documents and assisting with research. • Prepare reports, manuals and other technical supporting documents. • Contribute to the development of a project aimed at preserving the ENFAM’s memory. • Perform other tasks of a similar nature or complexity associated with their specialty or environment.

• Accountability • Adaptability and flexibility • Client Orientation; • Commitment and Motivation • Commitment to Continuous Learning; • Communication; Creativity; • Ethics and Values; Integrity; • Knowledge Sharing; • Planning and Organizing; • Professionalism; • Respect for Diversity; • Self-Management; • Technological Awareness; • Teamwork

relevant activities to the assignment, such as select and analyse information of archives and collections; catalog, describe and index documents; and feed databases and other information systems. • Experience in memory projects in the public or private sector. • Experience working with digital and physical archives. • Knowledge in document digitalization and digital file processing. • Have an affinity with or interest in Peace and Justice, volunteerism as a mechanism for sustainable development, development cooperation and the United Nations System. will be an asset

Desirable skills and experience

• Organizational skills and attention to detail. • Knowledge on norms and recommendations from Librarianship, Museology or Archives. • Desirable experience in Judicial documents is an advantage.

Brasilia is a family duty station and classified A (hardship). The living conditions in Brasilia are good as well as the access to health services. The accommodation facilities are in general good, and the choice is wide. As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging their own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan.

Brazil is security level 3 (moderate). United Nations Department of Safety and Security UNDSS Brazil advises to exercise a high degree of caution in Brazil due to high levels of serious and violent crime, particularly in major cities. Violent crime as muggings, armed robbery, kidnappings, and sexual assault, is very high. Avoid shanty towns (favelas) in the big cities and if you are attacked or robbed, do not resist. Demonstrations can occur at any time and may turn violent with little or no warning. All United Nations personnel must scrupulously comply with UNDSS procedures and recommendations during their assignment in Brazil. For missions in rural areas or indigenous reservations, special procedures may apply; UN personnel should consult with the local DSS office in advance.

Information on entitlements at the duty station is available at https://app.unv.org/calculator. The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org