Development Manager

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With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)Job Description:

WORLD VISION VANUATU

POSITION DESCRIPTION

KEY POSITION INFORMATION

Position Title

Development Manager – [write project/ programme name]

Grade

13 (HAY)

Reports To

Area Program Manager

Department/Group

Operations

Location

[Write location & name of Area Programme]

ABOUT WORLD VISION

World Vision Vanuatu is a Christian humanitarian organization dedicated to working with children, families and communities to overcome poverty and injustice. Since 1981, we have been working to transform communities through delivering programming in education, health care, water, agriculture and sustainable livelihoods. In line with the Vanuatu Government’s development vision for the next fifteen years, ‘Vanuatu 2030: The People’s Plan’, World Vision - in partnership with communities - deliver programs that are relevant, cost-efficient, effective, and make a lasting difference.

World Vision Vanuatu currently delivers programs in four of Vanuatu’s six provinces: Shefa, Sanma, Torba and Tafea. These programs address resilient livelihoods, which includes agricultural and economic development, waste management and disaster risk reduction; inclusive WASH, which integrates inclusive water, sanitation, health and nutrition; and ending violence which focuses on positive family relationships and the elimination of gender-based violence.

PURPOSE OF THE POSITION

The purpose of this position is to manage the [write project/programme name] in [write location] contributing to the achievement of the [write overall project/programme goal] by:

  • Managing project activities within the respective Province, including planning, implementation, monitoring, reporting and some budgeting responsibilities, to ensure World Vision delivers high quality outcomes on time and within budget
  • Managing program/project staff including capacity building, performance monitoring and day to day operational support
  • Working in partnership with Provincial stakeholders and communities to ensure that World Vision is delivering relevant and high quality programs in a sensitive and professional manner.

Major Responsibilities

Results Expected (What success looks like)

Time Spent

Effective Management of Project Activities

35%

  • Lead the project team to ensure that implementation is timely, in line with the agreed action plan and is of high quality

  • World Vision delivers high quality project outcomes on time and within budget.

  • Community is satisfied with the project activities and outcomes

  • Ensure communities have well communicated feedback processes in place and any issues or feedback are addressed appropriately, drawing on management support when/if required

  • Community feel satisfied that feedback and issues are addressed

  • Lead the development of the detailed implementation plan for the project and regularly monitor progress according to plans

  • Detailed Implementation Plans are realistic and project team clearly understand the sequence of project activities

  • Work with project teams to develop quarterly procurement plans to support Detailed Implementation Plan

  • Procurement of goods and services is timely and within project budget

  • Submit monthly funding requests to the Manager ensuring no delay to project activities.

  • Project activities are delivered on time

  • Proactive and regular communication with Manager to provide progress updates, raise issues/concerns and possible solutions, timely request for assistance if needed, and share successes.

  • Significant deviation from plans and potential issues are documented and communicated with the Manager in a timely manner.

Program Quality and Reporting

25%

  • Lead team-based monthly reflection, monitoring and planning (MRMP) activities and oversee the preparation and submission of MRMP reports

  • Project team are actively engaged in the MRMP process by contributing to project planning and reflection.

  • High quality MRMPs are submitted on time to relevant managers and matrix managers.

  • Ensure monitoring of project outputs and recording of beneficiaries is carried out to a high standard and on a regular basis including collection of data using appropriate tools

  • Variances in monitoring data and areas for improvement are identified, reported and addressed

  • Oversee the collection of data ensuring the use of appropriate tools.

  • Data is collected using appropriate tools to ensure WVV’s donor reporting is accurate and timely.

  • Compile and present progress reports at internal and external meetings as required

  • Project progress information is easily retrievable from project files and is clearly communicated to relevant internal and/or external stakeholders when required.

  • Contribute to quarterly, annual and project end reports to donors

  • Existing project information and project team input is shared with PQ Department/Portfolio Manager on request to enable high quality and accurate reporting.

  • Track project expenditure to ensure it does not exceed agreed budget and inform Manager of any significant budget variances.

  • Monthly review of Project Spending Reports is undertaken; overspends/underspends are noted in MRMP reports; and Manager is aware of significant variations in spending.

Staff leadership and management, including capacity development

20%

  • Provide leadership in the day to day management, development and well-being of project staff

  • Teams are effectively supervised and managed, including open communication and strong understanding of projects being implemented.

  • Positive team culture is fostered and team members feel confident and comfortable sharing challenges and learnings.
  • Direct reports all have current performance agreements in place that are appropriate for their position.
  • A culture of learning and professional and personal development exists within the team.

  • Support staff when performance is not meeting expectations in a timely manner with records kept

  • Facilitate regular team meetings to keep staff informed, engaged & provide space for team discussions/questions/challenges outside of the monthly reflection process

  • Support staff to develop annual performance agreements including setting performance indicators and performing appraisal discussions with staff.

  • Identify staff capacity-building opportunities (including internal and external learning and development options) and support the team to create time and space to participate in these opportunities.

  • Support timely recruitment and orientation for vacant positions.

Build effective partnerships with stakeholders

10%

  • Proactive engagement with community leaders and other external stakeholders as required to ensure support for project activities, including facilitating conflict resolution and escalating to World Vision management as appropriate.

  • Strong relationships with communities and partners are established and maintained including encouraging open, honest and regular communication.

  • Communities and partners are supportive of the World Vision activities.
  • World Vision maintains a reputation for quality project implementation and integrity with all communities and stakeholders with whom we work.

  • Serve as community liaison between World Vision and local governmental representatives and community leaders

  • Monitoring and delivering on key aspects of MOU Agreements with stakeholders

  • Represent World Vision at key stakeholder meetings e.g. government, donors, local and international NGOs and community-based organisation etc.

  • Pro-actively share communication points (clear on target project messages) with Comms for review/approval before taking part in any media interview

Administration

10%

  • Cash advances, financial acquittals and travel authorisation requests are fully completed and sent to Area Programme Manager/Support Services in a timely manner and demonstrate accuracy and efficient use of WVV funds in line with work plans. Any fraud or suspected fraud is reported directly to management after discovery.

  • All financial, travel and procurement documentation is completed and submitted in accordance with audit, donor and organizational requirements ensuring no delays to project activities

  • Perform regular checks to verify that all project documentation is completed and filed including MOUs (electronically and hardcopy as required) for operational matters and in accordance with audit/donor/organizational requirements

  • Shared project filing is being updated with all relevant documentation on a regular basis and WVV Management are able to locate relevant documentation as required for reporting and audits.

Other

[As required]

  • Disaster Response: able to deploy as required in the event of an emergency response.

Adequate response for emergency activities is provided.

KEY ACCOUNTABILITIES

No. of Direct Reports:

[write how many direct reports this position will have]

Positions Supervised

[write the job title/s of the positions that this role will supervise]

Reports to:

Area Program Manager (APM)

Other Reporting Relationships:

WV Vanuatu Matrix Manager: [write the Portfolio Manager/Matrix Manager]

WV International Matrix Manager: Nil

Financial Authority

Program Related Purchases: 50,000 vatu (according to WVV Levels of Authority Policy)

Decision Making Authority

Accountable for decisions within the scope of budget to achieve outcomes of the program/project.

WORKING RELATIONSHIPS:

Contacts

Reason for the Contact

Expected frequency of contact

Internal

Field/Project Staff

Area Programme Manager

Portfolio Manager

Finance Department

Procurement and Logistic Department

P&C Department

Operations Department, Program Quality Department, Country Director

Supervision, management

Support, guidance, direction

Support, guidance, direction

Expenditure, payroll, ITC

Travel, goods and services

Personnel records, recruitment performance, training

Escalation of issues, guidance,

Daily

Several times per week

Weekly

Weekly

Weekly

As required

As required

External:

Community members/leaders

Area Council/Provincial government representatives

Community Based Organisations, NGOs, Partners

Engagement, mobilisation,

Advocacy, partnerships

Daily/Weekly

Monthly

Monthly

ATTRIBUTES OF IDEAL CANDIDATE

The following knowledge, experience, skills, and abilities are required to successfully undertake this role and may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.

Education

Secondary school education and/or relevant qualification or equivalent work experience

Essential

Knowledge & Experience

At least 2-3 years’ experience in managing projects, including planning, monitoring, report writing, financial management

Preferred

Experience a specific sector (write name of sector/s required eg. Water & Sanitation, Health, Social Work, Agriculture, Gender)

Preferred

Skills & Abilities

Strong planning and organizational skills and ability to solve problems, prioritize and handle multiple tasks

Essential

Ability to work gracefully under pressure and lead teams in situations of insecurity and uncertainty

Essential

Ability to analyse data and compile simple reports

Essential

Positive, ‘can-do’ attitude

Essential

Demonstrated ability to interact, work well and build strong relationships with people, partners and communities

Essential

Intermediate level computer skills including an email system and Microsoft Office application (e.g. Word and Excel)

Essential

Self-motivated and able to work without daily supervision

Essential

Very good written and verbal communication – fluency in English and Bislama

Essential

Work Environment

Office based position with regular visits to communities and stakeholders/partners

May require occasional travel to other Provinces

Core Competencies:

In addition to meeting the above technical and educational job requirements, candidates will be assessed on demonstrated behaviours from each of these Core Competencies

Be Safe and Resilient Build Relationships Learn and Develop Partner and Collaborate Deliver Results Be accountable Improve and Innovate Embrace Change

Prepared by: Kaylene Benson

Date: 29 November 2019

Reviewed by: Janet Collins

Date: 2 December 2019

Hiring Manager: [write hiring manager name]

To be revised: 29 November 2021

Applicant Types Accepted:

Local Applicants Only

Added 6 days ago - Updated 7 hours ago - Source: wvi.org