Development Coordinator

Job Description

Job Overview:

The Development Coordinator will report to the Development & Communications Manager and work closely with the Executive Director in planning and executing strategic events and donor cultivation initiatives for the IRC in San Diego as we grow our base of supporters in the area. The Coordinator will help design and plan events and ensure that steady progress is made on the preparation details for upcoming events. In addition to event planning and logistics, supporting the solicitation and growth of sponsorship support for our annual fundraising dinner, A Taste of the IRC, will be a major area of focus. Along with planning and executing strategic events, the Coordinator will help to build, implement, and track progress on individual donor cultivation initiatives. This includes coordinating the office’s raising ~ $25,000 /year in Match support (through volunteer and in-kind donations).

Major Responsibilities:

Responsibilities include, but are not limited to:

· In collaboration with the Development & Communications Manager, develop event budgets and manage resources to meet assigned fundraising goals;

· Strategize about event vision and planning details including locations, invite lists, and program details with IRC San Diego and HQ staff supporting each event;

· Develop and maintain detailed events preparation plans, also recording/tracking regular interactions with key community partners;

· Collaborate closely with third party vendors, IRC staff, community partners, volunteers and supporters to coordinate details of events, secure in-kind or monetary donations and participation;

· Help staff actual events, playing a key role in day-of execution, and support event follow-up;

· Participate in research, outreach, and cultivation activities to solicit cash sponsorships for A Taste of the IRC, working to upgrade existing sponsors as well as form new sponsor relationships with San Diego businesses;

· Coordinate the office’s raising of ~ $25,000/year in Match support through a combination of volunteer time and in-kind donations;

· Work closely with Development Manager and team at IRC to keep relevant partners updated on event details and prioritize tasks and decisions;

· Help brainstorm cultivation ideas, maintain a calendar of engagement and help to ensure progress is made in engaging supporters throughout the year including helping to log activities in Salesforce or other tracking tools, running reports and analyzing data to help shape strategies;

· Works closely with IRC staff and external partners to improve all inventory management systems. Maintains an understanding of the ongoing in-kind needs across all IRC programs in order to connect those needs to community partners while also helping to strengthen the systems by which in-kind goods continue to be collected and distributed;

· Accurately maintain donor cultivation, solicitation, giving records in Salesforce, as assigned;

· Ensure proper donor recognition and appreciation for event donors;

· Participate in all program meetings, staff development activities, and fully engage as a member of the development team and IRC San Diego staff including helping to educate other staff, interns or volunteers on development team processes and procedures;

· Support all internal communications efforts, working closely with program staff to deliver as needed client communications (ie Monthly Newsletter, client-facing websites);

· Plan and lead social media communications (primarily Facebook and Twitter) for the IRC in San Diego;

· Coordinate IRC representation at external speaking events, as well as taking the lead in organizing IRC tours for groups and visitors;

· Oversee the hiring, recruitment, work plan and professional development of a seasonal Development intern

· Follow all policies, procedures and protocols of the agency;

· Other related fundraising and event duties as assigned.

Job Requirements:

· Undergraduate degree or combination of related education and experience may be substituted;

· 3+ years of related professional work experience ideal. Demonstrated experience in non-profit event planning and execution and/or in a sales and marketing position;

· Demonstrated experience in creating and posting content through online media channels (e.g., online newsletter, Facebook, twitter);

· Excellent written, oral, and interpersonal communication skills;

· Able to work in fast-paced, deadline driven, collaborative environment;

· Self-motivated and goal-oriented in meeting performance expectations;

· Proficient in Microsoft Office suite;

· Proficient in spoken and written English;

· Valid driver’s license; current insurance and access to reliable personal vehicle and a willingness to use it in routine performance of job duties.

Working Environment:

· Standard, professional office environment required most of the time at IRC’s office in San Diego; some COVID-impacted remote/hybrid work will be allowed;

· Travel in and around the service delivery area;

· Work outside of traditional office hours may be required.

Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

COVID-19 Vaccination Requirement****: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Commitment to Diversity and Inclusivity****: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer****: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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