Deputy Representative Operations, P4, Bissau, Guinea Bissau

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 145,097 USD and 187,073 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Hope

The Republic of Guinea-Bissau is a small, low lying country in West Africa with a population of over 1.9 million, and a land mass area of just 36,125 square kilometres. To the north, it shares a border with the Republic of Senegal and to the south and east with the Republic of Guinea. To the west, the country has a shoreline with the Atlantic Ocean and its territory extends out to sea where there are over eighty islands, twenty of which are inhabited. According to the 2019 Fragile State Index (FFP, 2019), Guinea-Bissau is ranked 19th most fragile country out of 178 countries in the Index. Guinea-Bissau is also in the group of 39 countries designated as Small Island Developing States and, as such, suffers from limited capacity to raise domestic resources, high energy and transport costs, and high vulnerability to climate variability, weather events and sea level rises. Human development is one of the lowest in the world and children in Guinea Bissau are amongst the most vulnerable in the world. According to the multidimensional poverty analysis conducted jointly by UNICEF and UNDP in 2017, almost all children suffer at least one deprivation and more than 70% cumulate at least 3 deprivations. The UNICEF Country Programme of Cooperation is fully aligned with the country’s national development plan and prioritizes: (i) child and maternal health and nutrition; (ii) children and AIDS; (iii) water, sanitation and hygiene, (iv) education equity and quality and (v) child protection. UNICEF works alongside the government, with UN agencies, development partners, civil society organisations and the population to make progress on the Sustainable Development Goals.

How can you make a difference?

As a Strategic Business Partner and Deputy for the Head of the Office, the incumbent will be responsible to lead for results, drive change, provide risk informed, solution-focused analysis, advice and services and contribute to programme and management decisions for delivering results for children in all operational contexts.

Strategic Operations will accomplish this by:

• Leading by example and supporting the Head of Office on managing the office
• Acting as Officer in Charge in the absence of the Head of Office
• Managing services in the functional areas of operations support: budget, financial management and reporting, facilities management, administration, supply and logistics management, information and communications technology, human resources, and safety and security and convening the other functions to arrive at a unified vision;
• Acting as member of the Country and Senior Management Teams, representing the organizational risk, governance systems and policies perspective in management discussions, and promoting results based management.
• Understanding business needs for the Country Programme, to anticipate challenges, propose viable/creative solutions aimed at value for money.
• Providing key contribution to CPD, CPMP, AMP and support to Results Based Management and implementation using Value for Money criteria.
• Leveraging technology for results and programme accountabilities, making effective adoption of tools and promoting the fundamentals of ICT management, information security and controls;
• Supporting the country office during external and internal audit reviews and responding to audit observations and monitoring implementation of recommendations.
• Guiding Supply and Logistics strategies and interventions to meet programmatic needs while ensuring Value for Money (VfM), including procurement of fit for purpose products and services, and providing advisory support to governments, national systems and partners on supply chain management;
• Leveraging governance, systems, and tools to provide regular feedback on risks and achievements of operations functions in the country;
• Leading on facility management with a specific focus on inclusive accessibility, eco sustainability and common premises;
• Overseeing business transactions processed by GSSC from a perspective of Efficiency, Performance, Risk Management and Fraud prevention
• Supporting the management of PSFR operations and promoting efficiency across systems and processes, where applicable

The Deputy Representative, Operations will be entrusted with the following five pillars, the core focus of all operations functions: Valuing People, Valuing Money, Valuing Risk Management, Valuing Systems and Structures, Valuing Partners.

1. Valuing People: Lead, manage and develop people resources to promote technical competence and foster career progression and retention of a “fit for purpose”/ agile workforce
2. Valuing Money: Champion strategic resources to achieve organizational goals and ensure Value for Money (VfM)
3. Valuing Risk Management: Enhance Risk Management to increase organizational performance and strengthen internal control
4. Valuing Systems and Structures: Ensure further operational centralization and optimization for maximized efficiency gains
5. Valuing Partners: Strengthening internal and external-facing partnerships and leveraging UNICEF’s oversight and understanding of financial management across all areas of the office.

For more details on the Key functions, accountabilities and related duties/tasks please open the below document,

Dep Rep Ops Bissau Tasks.pdf

To qualify as an advocate for every child you will have…

• An advanced university degree (Master’s or higher) in one of the following areas is required: Business management; Financial management; Accounting; Public Finance; and related operations function (Supply Chain, Human Resources, Information Technology, International Business, Project management, etc.) or a full professional accounting designation (CA, ACA, ACCA, CPA, CIMA, CPFA, Expert Comptable) from an internationally recognized institute/body of accountancy with valid membership in good standing. *A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree.

• A minimum of 8 years of relevant professional experience at the national and international level, is required, specifically in implementing strategic organizational initiatives in one or more operations management area including budget; financial management and reporting; facilities management; administration; supply and logistics management; information and communication technology; human resources.

• Prior experience in the development sector or UN system/ international NGOs would be an asset.

• Prior experience working with or in the private sector, and supporting private sector fundraising, is desirable

Additional experience in one or more of the following areas, would be desired:

• Audit and investigations
• Safety and security
• Grant Management
• Enterprise Risk Management

Experience in a UN system agency, large private or public company, or experience working in a developing country and/or humanitarian/ emergency context is an asset.

Experience in working with corporate ERPs (Enterprise Resource Planning) and IPSAS (International Public Sector Accounting Standards) is highly desirable.

Experience in Results Based Management is a requirement.

Experience in supporting successful client-oriented work units is an asset.

Previous hands on experience in strategic operations is a strong asset.

Familiarity with Microsoft Office applications is required.

• Fluency in French and English is required. Knowledge of Portuguese is considered as an asset.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are...

Core Competencies

• Nurtures, Leads and Manages People (3)
• Demonstrates Self Awareness and Ethical Awareness (3)
• Works Collaboratively with others (3)
• Builds and Maintains Partnerships (3)
• Innovates and Embraces Change (3)
• Thinks and Acts Strategically (3)
• Drives to achieve impactful results (3)
• Manages ambiguity and complexity (3)

(Functional) Competencies

• Deciding and Initiating Action (2)
• Following Instructions and Procedures (3)
• Entrepreneurial Thinking (2)
• Analyzing (2)

Other skills

• Emotional Intelligence
• Managing complexity and change

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

Child safeguarding

Child safeguarding involves proactive measures to limit direct and indirect collateral risks of harm to children, arising from UNICEF’s work, UNICEF personnel or UNICEF associates. The risks may include those associated with: physical violence (including corporal punishment); sexual violence, exploitation or abuse; emotional and verbal abuse; economic exploitation; failure to provide for physical or psychological safety; neglect of physical, emotional or psychological needs; harmful cultural practices; and privacy violations.

Certain UNICEF positions present elevated child safeguarding risks (“elevated risk roles”) and candidates and/or incumbents may be subject to more rigorous vetting and training. Roles may be elevated risk roles because of significant unsupervised direct contact with children, their data, having a role in responding to safeguarding incidents, or being otherwise assessed as presenting an elevated risk. This position has been identified as a safeguarding response role.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.