Deputy Grants Coordinator- Afghan Nationals Only

Job Description

1. Grants Management (approx. 60% of time)

Manage the full life cycle of grants within a defined portfolio and overseeing contract and award management

- Oversee approvals and process grant agreements according to IRC grants procedures. - Coordinate and review grants management planning documents. - Support coordination of program cycle meetings to ensure close implementation and financial oversight, and identify challenges, delays, or deviations from the project plan. - Share and track grants management action points and minutes. - Track reporting deadlines (calendars / grants tracker). - Coordinate quality donor reporting in line with donor expectations and timely submission.

ensure that finalised reports are circulated internally with technical and programme colleagues.

- Ensure that effective channels of internal and external communications related to grants are established and respected. - Ensure that senior management and technical leads understand donor communication protocols and provide copies of correspondence for files. - Ensure quality information management related to grants by overseeing the regular and timely maintenance of online grant files (OTIS and Box), reporting calendars, and updating of internal IRC documentation and Grant Unit tools. - Lead grant revisions, cost extensions, no-cost extensions, budget realignments, and other as required. - Conduct capacity building of IRC program and support teams by facilitating trainings and providing support in report writing, budget management, indicator tracking, IRC-specific tools, and other topics as/if needed. - Lead sub-award management processes where relevant. - Conduct vetting and due diligence of potential new partners. - Coordinate monitoring and capacity strengthening plans for sub-awards. - Coordinate review and submission of sub-award reports .

2. Business Development (approx. 20% of time)

- Contribute to program development, including compilation/editing technical narratives, development of budgets and budget narratives, drafting of required annexes, etc.

3. Compliance (approx. 20% of time)

- Maintain a broad and deep understanding of relevant donor policies, regulations, and procedures. - Extract relevant donor compliance regulations from the grant agreement and develop compliance summary sheets. - In consultation with the Grants Coordinator, provide guidance on compliance questions. - Proactively identify compliance risks throughout the portfolio and advise programs, support teams, and senior management on necessary actions. - Provide support to cascade information on compliance regulations on to partners. - Liaise with IRC colleagues in US, UK, and Germany about specific compliance issues and clearly communicate these issues through to relevant colleagues in the field - Financial management of projects including review of budgets, financial report, and spending plans - Representing IRC in meetings with donors and other stakeholders.

Qualifications

- Master’s Degree in social studies or a related field. - Five years of international work experience in relief programs; regional and emergency programming experience preferred. - Demonstrated strong experience in donor reporting, with very strong English writing, editing, and critical analysis skills. - Demonstrated successful experience in grants management, with proven experience in managing large multi-donor (including European and US) portfolios - Demonstrated strong experience in capacity building of national and international staff - Strong ability to communicate concisely and with impact. - Excellent writing skills and experience in program design, including logical frameworks and budgeting - Good time management and coordination skills, with ability to lead tasks independently - Ability to work well under unstable security, administrative, and programmatic pressures. - Fluent in spoken and written English.