Deputy Finance Controller

Finance & Economy

Job Description

Clashes between the Sudanese Armed Forces (SAF) and the Rapid Support Forces (RSF) that erupted on 15 April 2023 continue in spite of different attempts for ceasefire agreements/announcements made by the two conflicting parries. Clashes between the Sudan Armed Forces (SAF) and the Rapid Support Forces (RSF) have continued for almost five consecutive months, especially in and around Khartoum and in the Darfur’s

The violence broke out because of rising tensions between Sudan's most powerful generals , who jointly staged a coup d'état in October 2021. In 2019, the RSF, which comprised former militias from the Darfur war (from 2003–2020), joined forces with the Sudanese army to overthrow Sudan’s long-time leader, Omar al-Bashir, leading to a civilian military power-sharing government. In 2021, the military and the RSF used the pretext of political wrangling between civilian camps to seize full power (ICG 23/01/2023; Reuters 14/04/2023). Subsequent negotiations on how to integrate the RSF into the SAF eventually led to clashes. The main reason behind the clashes was the lack of agreement on who would be exercising ultimate control over the combatants.

As the conflict between the Sudanese Armed Forces (SAF) and the Rapid Support Forces (RSF) continues across the country, more people are being displaced and humanitarian needs are increasing daily. To date, more than 4 million people have been displaced inside and outside the country due to the conflict that erupted on 15 April. Nearly 3.3 million people have been displaced internally as of 8 August, according to the International Organization for Migration Displacement Tracking Matrix (IOM DTM). People have been displaced across all 18 states. The majority are in River Nile, Northern, North Darfur and White Nile states. About 71 per cent of internally displaced people (IDPs) are originally from Khartoum. While the conflict has affected health services in states directly impacted by the fighting, states that have not witnessed active conflict are also suffering from the lack of supplies, especially as newly displaced people are arriving from conflict areas. Currently, an estimated 11 million people in Sudan need urgent health assistance, including about 4 million children and pregnant and breastfeeding women who are acutely malnourished, and more than 100,000 children under the age of five with severe acute malnutrition (SAM) with medical complications who need specialized care at stabilization centres. Hospitals, ambulances, supplies, warehouses, health workers and patients have been attacked in Sudan. Through the Surveillance System on Attacks on Health Care (SSA), WHO has verified 53 attacks on health care, including 11 deaths and 38 injuries between 15 April and 13 August 2023.

Summary statement of responsibilities:

The Deputy Finance Controller assists the Deputy Director Finance by managing the day-to-day operations of the accounting unit. At the discretion of the Country Director the Deputy Finance Controller will assume some or all of the Controller responsibilities when the DDF is absent.

Specific responsibilities:

The incumbent is responsible for ensuring that the day-to-day accounting operations and financial management functions are performed in accordance with IRC and country office policy and procedures. Specific responsibilities within each functional area are as follows:

1) ERP Processing

• Monitoring account Payable/ Receivables and analyzing per vendors and time aging,

• Control over and/or entry of changes to the Chart of Accounts, Analysis Codes and Exchange Rates

• Performing or supervising the posting of entries ensuring proper controls are enforced and appropriate systems in place to maintain all required supporting documentation.

• Production of required monthly and ad hoc reports.

• Developing expertise to control the system, develop new reports and be able to train staff in processing of data.

• Ensuring budgets are loaded on a timely basis

• Ensuring a backup and retention procedure is in place and followed for all ERP master files

2) Donor Reports

• Reviewing Power Bi reports for restricted and unrestricted grants.

• Preparation of draft donor reports for review by the Deputy Director Finance.

• Analysis of actual to budget results to identify problems in accounting or compliance

• Identification of procedural or training issues to be addressed to improve the quality of report data.

• Preparation of the creation of detail level budgets in IRC ERP format to ensure required donor reports can be produced form the ERP system.

3) Field Office Training & Support

• Acting as the primary liaison for the field office finance staff for policy or procedure questions

• By frequent visits to the field offices providing training to finance staff on IRC accounting procedures and requirements, assists the Field Coordinators and program staff in finance related issues and activities.

• Review of financial data submitted by the field to identify weaknesses or problems being encountered by field finance staff and recommend corrective action.

• In conjunction with the Deputy Director Finance developing or revising policy and procedures and assists in the implementation.

4) Balance Sheet Accounts

• Supervising or performing all balance sheet account reconciliation’s on a timely basis

• Ensuring differences or discrepancies are brought to the attention of the DDF and that appropriate action is taken.

• Stick with standard reconciliation’s and/or procedures underlying accounting, control or processing of transactions to minimize errors or omissions.

5) Procurement Accounting

• The review of and accounting for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments

• Maintaining a system to track commitments and outstanding contract amounts.

• Providing input to Purchase Request approvals to ensure commitments are considered before further purchases approved

• Primary responsibility for liaison with logistics/procurement.

6) Cash/Bank – Processing

• Supervision of the processing of bank and cash transactions.

• Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers

• Preparation or oversight of the preparation of the cash accounting worksheet

• Liaison with bank officials to resolve problems or facilitate improved service.

7) Cash Forecasting

• Preparation of cash forecasts and CTR for the country program

• Monitoring cash usage and requirements and advises the Deputy Director Finance of possible unusual activity or requirements

• Working with field and program coordinators to help them develop more accurate cash forecasts

8) Cost Accounting.

• Providing recommendations for cost allocation systems in accordance with donor regulations

• Assisting in or reviewing physical inventory counts and ensuring proper valuation and accounting for inventory or supply items.

9) National Payroll

• The processing of the national payroll ensuring standard financial controls are maintained

• Ensuring payroll reports and cash is distributed to the required locations in time for all staff to be paid by the last day of the month.

• Preparation of the necessary related accounting entries including salary allocations

• Serving as primary liaison with Administration and the field offices on payroll related issues

• Liaison with local government to ensure compliance with national tax and labor regulations.

10) Internal Audit

• Internal audit activities as required by the Deputy Director Finance

• Reviews of controls and monitoring of compliance with established procedures.

• Preparation of written reports for review by the DDF which identify key issues and provide recommendations for improving control processes or procedures

11) Budgets

• Assisting in the preparation and maintenance of the country’s Operating Budget to ensure data is complete and maintained on a timely basis.

• Preparation of monthly management reports analyzing the use of unrestricted funding versus approved allocation.

• Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.

• Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.

• Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.

Qualifications

Education:

Bachelors degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting (CPA or equivalent certification would be preferred).

Experience:

• Minimum of three (5) years of accounting experience and one (1) year direct supervisory experience.

• Experienced with various PC ERP system, and financial related software (spreadsheets, accounting packages).

Skills and abilities:

• Must be able to function comfortably in a loosely structured but complex work environment, working and prioritizing multiple tasks.

• Able to communicate effectively (written and verbal) in English with program staff, management and employees,

• Effective communication in Arabic language is an advantage.

• Comfortable making decisions.

• Good supervisory, time management and interpersonal skills

The work environment: The DFC will be based in Gederif temporarily, in Sudan, and will travel throughout the country to field program locations (35%). All Sudan locations are security phase 4 (RED) so the DFC will be expected to respect the various security protocols in place in country. Phase 4 requires clear contingency planning in place with staff prepared should hibernation or evacuation be called for. The candidate must be prepared to work in insecure environments. This is an unaccompanied position.

Housing: All IRC sites have electricity and internet although some interruptions can be experienced. Food is the individual’s responsibility.

The IRC staff must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Returning national candidates: IRC strives to attract, motivate, and retain qualified national staff in our programs. We strongly encourage national or returning national candidates to apply for this position. If you are a national of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the IRC has introduced an attractive remuneration package.

Safeguarding: Strictly adhere to the IRC Child and Adult Safeguarding Policy and all other policies, including those relating to security and fraud prevention. In accordance with the safeguarding, IRC maintains policies on protecting beneficiaries/clients from exploitation and abuse, child protection, Anti-Harassment in the Workplace, fiscal integrity and anti-retaliation.

Equal Opportunity Employer: IRC is an equal opportunity employer. IRC considers all job applicants on the basis of merit without regard to race, gender, color, nationality, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by law.

Diversity, Inclusion and Gender Equality: IRC recognizes and honors the fundamental value and dignity of all individuals. We are an equal opportunity employer and consider all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, gender identity, age, marital status, veteran status or disability. IRC is also committed to closing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce, including parental leave, gender-sensitive safety protocols and other supportive benefits.

National applications as well as female applications are strongly encouraged.

Qualifications

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Added 10 months ago - Updated 6 months ago - Source: rescue.org