Deputy Finance Controller

Job Description

Job Description Job Title: Deputy Finance Controller, Accounting & Treasury Band/ Level / Grade: 7A Department: Finance Location: Yemen | Aden, YE Overtime Eligible: per local law

BACKGROUND:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The IRC Yemen began its programs in October 2012. Since establishing its presence in the South of Yemen, in the Red Sea Coastal city of Aden, the organization has grown from just an implementing small projects to handling large scale emergency and relief operations. Following the war which broke out in Yemen in March of 2015 and the humanitarian disaster, which was crafted by the same, IRC launched one an emergency response program in the southern governorates of Aden, Lahj, Abyan, Shabwah and Aldalea. Currently IRC Yemen is operating in eight governorates in the south and north of Yemen and Sana’a and Hodeidah in the North through direct programming and through local partnerships, in Health, WASH, Nutrition, Economic Recovery Development, Education, Child Protection, Gender and Women Protection and Empowerment.

SCOPE OF WORK:

IRC is seeking a dynamic Deputy Finance Controller (Accounting & Treasury) to assist Deputy Director Finance over accounting and treasury side of finance operations.

Working relations: - Regular & open communication with DDF/ Finance Coordinator, Budget & Reporting; - Communication with collaborators involves in PIMs/ POMs/ PCMs; - Work closely with finance team including account payable unit.

Job overview: Planning & Analysis - Provides financial information to support DDF in making business decisions; - Provides strategic analysis on the overall financial health of the Country Program to DDF; - Provides Input to the development of Country Program’s Strategic Annual Plan.

Controllership - Ensures that all in-country practices are in compliance with IRC and donor policies and procedures - Assist DDF in-country finance procedures to supplement global policies as needed - Closely supervises financial activities and support DDF on financial performance of the office, issues with internal controls or financial management - Ensures monthly balance sheet reconciliations are completed on a timely basis - Handles the finance department activities and schedules to meet the financial closing requirements and deadlines specified by headquarters - Ensures in-country internal control reviews of operations are regularly undertaken. - Assist DDF in supervising of the Country Program’s assets (cash, inventory, fixed assets) through the applying internal control policies and procedures - Maintains current knowledge of local government requirements related to finance and aligns with tax and social security requirements - Assist DDF to liaison with IRC HQ on all finance, accounting, treasury, account payable, and cash & bank management

Training & Staff Management - Assist DDF in establishing accounting & treasury department roles and responsibilities matrix; - Ensures comprehensive and constructive performance reviews are completed annually; career planning and development plans are in place for accounting and treasury finance staff - Develops and implements a training program for accounting and treasury finance staff - Liaison with collaborator over accounting and operational matters link with recording, processing and posting to financial records.

Treasury - Assist DDF in supervises all country program bank relations and bank account activities including negotiation of fees, interest and currency exchange rates - Lead over the review and approval of all monthly bank account and cash reconciliations - Maintains on current basis accurate forecasts of cash requirements for meeting future spending, including commitments which obligate IRC to future spending including financial reports for management - Ensures that appropriate balances are maintained to facilitate grant implementation and cash held in headquarters in drawn regularly - Ensures the development and implementation of a plan to minimize the Country Program’s foreign exchange exposure to currency gains and losses - Supervises the collection of contractual and other receivables

Key Working Relationships Position Reports to: Deputy Director Finance (DDF) Other Internal contacts: All staff and departments within the Yemen Country Program

Qualifications

Requirments: - A Bachelors degree in Accounting, Business Administration, Commerce or Finance. A recognized professional certificate in Accounting is an advantage. - Minimum of four (4) years of managerial experience in the financial area of a non-profit organization or an international commercial organization. - Experience in working with computerized accounting systems, standard spreadsheet and database programs (Integra, Dynamics). - Good leadership and management skills. - Be able to function effectively in a complex work environment and to set appropriate priorities and deal effectively with challenging priorities and pressure - Ability to carry out responsibilities independently with minimal technical support. - Committed to staff training and development and effective at facilitation - Dedication to the IRC’s mission, purpose and values. - Proficiency in English is required.

Professional Standards:

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Accountability and Equity. In accordance with these values, the IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.

IRC is an Equal Opportunity Employer: IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.