Deputy Chief of Office, Regional office for Asia and the Pacific (ROAP)

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 128,723 USD and 165,961 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNDRR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in both developed and less developed countries. Led by the United Nations Special Representative of the Secretary-General for Disaster Risk Reduction (SRSG), UNDRR has over 100 staff located in its headquarters in Geneva, Switzerland, and in regional offices. Specifically, UNDRR guides, monitors, analyses and reports on progress in the implementation of the Sendai Framework for Disaster Risk Reduction 2015-2030, supports regional and national implementation of the Framework and catalyses action and increases global awareness to reduce disaster risk working with UN Member States and a broad range of partners and stakeholders, including civil society, the private sector, parliamentarians and the science and technology community.

This position is located in the Regional office for Asia and the Pacific (ROAP) in Bangkok. The Incumbent reports to the Chief of the ROAP.

Responsibilities Under the overall guidance of the Director of the UN Office for Disaster Risk Reduction (UNDRR) and the Special Representative of the Secretary General for Disaster Risk Reduction, and the direct supervision of the Chief of the Regional Office, the incumbent carries out the following duties and responsibilities:

•Serves as Deputy to the Chief of the Regional Office. Under the supervision of the Chief of Office, actively coordinates the formulation and implementation of the work plan for the Regional Office, including Pacific Sub-regional Office as well as relevant staff in Kobe and Incheon offices, in line with the UNDRR Strategic Framework and Work Programme. Undertakes, upon delegation from the Chief of Office, programmatic/administrative tasks necessary for the functioning of the Regional office, including preparation of work plans and budgets, recruitment and promoting capacity development of staff, evaluation of staff performance (PAS) through regular dialogue and feedback, and periodic monitoring and reporting on budget/programme performance in the context of results-based management and donors’ requirements. Coordinates the preparation of Regional Office’s team retreats, including agenda and background documents. Ensures that the outputs produced by teams under his/her supervision meet high-quality standards; that reports are clear, objective and based on comprehensive data; and that they comply with relevant organizational mandates and policies.

•Contributes to UNDRR’s global resource mobilization efforts by mobilizing resources from the region. Actively promotes a positive team culture across the Regional Office recognizing innovation, agility, learning, accountability and transparency.

•Supports the Chief of the Regional Office in the coordination and implementation of UN Plan of Action on Disaster Risk Reduction for Resilience in the region. Ensures the integration of disaster risk reduction policies and programmes through cooperation with and engagement with the relevant regional coordination mechanisms, the Resident Coordinator system and UN Country Teams.

•Identifies, builds and enhances strategic partnerships for national, sub regional and regional cooperation with Governments, regional organizations, the private sector, civil society organizations, parliamentarians, and science and technology community at large to mobilize support for sound and coherent action related to disaster risk reduction, and to ensure meaningful involvement and participation of those stakeholders in the development and implementation of effective disaster risk reduction policies, frameworks and programmes.

•Represents the Chief of Regional Office and UNDRR senior leadership in relevant meetings on disaster risk reduction in the region. Provides programmatic/substantive expertise on an issue and holds programmatic/substantive and organizational discussions with representatives of other institutions.

•Takes the lead in coordinating the preparations for the Regional Platform for Disaster Risk Reduction; develops and implements an action plan; coordinates internal preparations and co-ordinates a core team of colleagues responsible for their respective areas of work; directs preparation and review of relevant documents and reports; identifies priorities, problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and initiates follow-up actions. Ensures engagement of relevant external stakeholders as part of the preparatory process; ensures continuous dialogue with the country hosting the Regional Platform; takes the lead in preparing the host country agreement; establishes the budget requirements for the Regional Platform and contributes to mobilization of resources for the Regional Platform; coordinates with relevant intergovernmental organizations in the region as well as UN partners and other stakeholders. Develops a follow-up action plan following each Regional Platform and monitors its implementation and works in collaboration with the Senior Programme Officer in charge of the Global Platform to ensure connectivity and coherence between the Regional Platform and ensures effective lessons learned from each Regional and Global Platform inform future Regional Platforms and their preparatory and follow-up processes.

•Coordinates the development and ensure the quality of policy inputs to UN and other reports as relevant, and of the regional office’s knowledge products and inputs to UNDRR’s knowledge products. Supports the development of local, national and regional strategies in line with the Sendai Framework; strengthen policy and advocacy in support of risk informed development and climate action, and ensure review and analysis of trends for the implementation of national policies and strategies are undertaken. In this regard, Liaises with the Senior Programme Officer located in UNDRR Office in Bonn and the Policy Coordinator in Geneva, and contributes information and analysis on regional needs and priority areas of interests related to policy development and contributes to the development of global policy guidance from a regional perspective.

•Contributes to effective planning and monitoring at the regional and global levels, ensures effective interface with HQ and other regions, and proposes proactively new solutions and approaches.

Competencies PROFESSIONALISM:

- Knowledge and understanding of theories, concepts and approaches relevant to disaster risk reduction, sustainable development, financing for development, climate change and other related disaster risk reduction topics. - Ability to identify issues, analyze and propose solutions for the resolution of issues/problems. - Ability to collaborate within geographically dispersed teams. - Ability to contribute to the identification of strategic agenda for engagement within the region. - Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. - Ability to coordinate task teams and ensure quality and timely outcomes. - Shows pride in work and in achievements. - Demonstrates professional competence and mastery of subject matter. - Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. - Is motivated by professional rather than personal concerns. - Shows persistence when faced with difficult problems or challenges. - Remains calm in stressful situations. - Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

PLANNING AND ORGANIZING: - Develops clear goals that are consistent with agreed strategies. - Identifies priority activities and assignments; adjusts priorities as required. - Allocates appropriate amount of time and resources for completing work. - Foresees risks and allows for contingencies when planning. - Monitors and adjusts plans and actions as necessary. - Uses time efficiently.

ACCOUNTABILITY: - Takes ownership of all responsibilities and honours commitments. - Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. - Operates in compliance with organizational regulations and rules. - Supports subordinates, provides oversight and takes responsibility for delegated assignments. - Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. - Strong drive for results.

MANAGING PERFORMANCE: - Delegates the appropriate responsibility, accountability and decision-making authority - Makes sure that roles, responsibilities and reporting lines are clear to each staff member - Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills - Monitors progress against milestones and deadlines - Regularly discusses performance and provides feedback and coaching to staff - Encourages risk-taking and supports creativity and initiative - Actively supports the development and career aspirations of staff - Appraises performance fairly

JUDGEMENT/DECISION MAKING - Identifies the key issues in a complex situation, and comes to the heart of the problem quickly - Gathers relevant information before making a decision - Considers positive and negative impacts of decisions prior to making them - Takes decisions with an eye to the impact on others and on the Organization - Proposes a course of action or makes a recommendation based on all available information - Checks assumptions against facts - Determines that the actions proposed will satisfy the expressed and underlying needs for the decision - Makes tough decisions when necessary

Education Advanced university degree (Master’s degree or equivalent degree) in business administration, management, economics, or related field. A first-level university degree in any of these fields, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

Work Experience A minimum of seven years of progressively responsible experience in project or programme management, administration or related area is required. Experience building strategic alliances and partnerships and resource mobilization is required. International work experience is required. Experience in disaster risk reduction is required. At least five years of experience in international organizations at the international level is desirable. Experience advocating with governments and other stakeholders on disaster risk reduction is desirable. Experience representing international organizations with governments and regional organizations is desirable. Experience working with and coordinating geographically dispersed teams is desirable. Experience providing strategic policy guidance on disaster risk reduction is desirable.

Languages English and French are the working languages of the United Nations Secretariat, for the post advertised, fluency in English is required. Knowledge of another UN official language is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice Extension of the appointment is subject to extension of the mandate and/or availability of funds.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

In line with the overall United Nations policy, the UN Office for Disaster Risk Reduction encourages a positive workplace culture which embraces inclusivity and leverages diversity within its workforce. Measures are applied to enable all staff members to contribute equally and fully to the work and development of the organization, including flexible working arrangements, family-friendly policies and standards of conduct.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.