Deadline is extended: Senior Supply Associate, GS-7 (Fixed Term Appointment) Post# 2176 UNICEF Vientiane, Lao PDR

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be more than 1,197 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest but inspiring places, to reach the world’s most disadvantaged children.

Across 190 countries and territories to protect the rights of every child, everywhere, every day, to build a better world for everyone. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfil their potential - to the benefit of a better world.

And we never give up!

Click here to learn more about UNICEF.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply. Our workplace policies promote flexible work arrangements, to support all staff in maintaining a healthy life balance, both in and out of the office.

For every child, support

Purpose of the job:

The United Nations Children’s Fund (UNICEF) in Vientiane, Lao PDR, requires an experienced and qualified Lao National to fill the Fixed Term post of Senior Supply Associate, at GS-7 level to be based in UNICEF Country Office in Vientiane, Lao PDR.

The Senior Supply Associate performs highly skilled work on UNICEF supply chains, and manages the more complex cases and client requests, which frequently requires the evaluation of difficult situations and adaptation of procedures and processes to resolve such cases. This is the senior GS level for more specialized supply chain work and requires advanced knowledge acquired through formal training and experience.

Under the general supervision of the Supply Officer, prepares requests for proposals and purchase orders for all kinds of goods and services, obtains quotations from local vendors, monitors status of financing and maintains financial records of purchase orders.

Key functions, accountabilities, and related duties/tasks include:

1. Draft bid invitations and/or request for price quotations. Obtain quotations and bids from local suppliers and prepare spreadsheets for analysis of offers/bids.
2. Once decision on supplier is taken, raise LPOs for supervisor’s signature; ensure distribution of signed purchase order documents to all required offices, and follow up their status.
3. Prepare necessary documents and proceed to customs clearance of UNICEF supplies and equipment including personal effects of international staff.
4. Coordination with government counterparts regarding procurement through government such as during bid preparation, attendance at bid opening, contract signing, monitoring and record filing
5. Monitoring Procurement Services such as update electronic monitoring file, participation during inspection when goods arrive, record filing for all relevant document
6. Coordinate meeting of the CRC on Purchase Contracts, by scheduling the meeting, and by preparing and distributing files containing the cases to be presented.
7. Transmit relevant documentation for customs clearance of programme supplies and equipment to government counterparts; assist programme staff to obtain duly signed Government Receipts as soon as clearance complete.
8. When required, assist in the market survey; compile lists of local sources of procurement; maintain procurement supply and vendor reference library.
9. Liaise with government counterparts and monitor, weekly, the status of supplies and equipment at government warehouses; provide systematic reporting to programme staff.
10. Maintain manual and automated procurement files and records; provides purchase information to receiving and inventory staff.
11. Draft routine correspondence, telegrams and reports from oral instruction, previous correspondence or other available information sources in accordance with standard office procedures.
12. When require, undertake field visits to project sites to inventory and monitor supply inputs. Prepare trip report for head-of-section.

To qualify as a champion and advocate for every child, you will have…

Qualifications and experience:

Education & Professional experience :

• Completion of secondary education supplemented by courses in Business Administration or equivalent or Vocational training degree in purchasing methods and/or accounting and/or in warehouse management
• A minimum of 7 years of progressively responsible clerical or administrative work or;
• A bachelor’s degree in above area/s or other relevant field, combined with 4 years of professional experience or;
• A Master’s degree in above area/s or other relevant field, combined with 2 years of professional experience or;
• Thorough knowledge and understanding of a wide range of administrative and supply policies and procedures.
• Proven negotiating skills
• Experience with computer database for the maintenance of procurement records.

Language: Fluency in English and Lao is required. Knowledge of additional language and/or French is an asset.

UNICEF competencies required for this post are…

• Nurtures, Leads and Manages People (1)
• Demonstrates Self Awareness and Ethical Awareness (2)
• Works Collaboratively with others (2)
• Builds and Maintains Partnerships (2)
• Innovates and Embraces Change (2)
• Thinks and Acts Strategically (2)
• Drive to achieve impactful results (2)
• Manages ambiguity and complexity (2)

View our competency framework at:

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.