Data Officer/HIRO
Coordinate data management for project beneficiaries and support reporting activities.
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Overview
Coordinate data management for project beneficiaries and support reporting activities.
You have:
- Degree in IT, Information Management, Statistics, Accounting or related fields required.
- Minimum one year of work experience in Emergency Response in Food Assistance Program Management.
- Proven planning, teamwork, and managerial experience and skills required.
- At least one-year experience in project management working with international organizations.
- Experience in Community Mobilization activities.
- Work experience with different databases required.
- Fluent in English and Ukrainian preferred (speaking and writing).
- 50% of the time local travel is required.
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Local - Fixed Term Employee (Fixed Term)Job Description:
KEY RESPONSIBILITES
Database
- Coordinate with Grant Donor to receive the beneficiaries list
- Working and sorting the list according to the sectors/area
- Ensure To receive the beneficiaries’ updates and complaints from the data assistant/ teams and working on it
- Sharing the updated list of beneficiaries with Grant Donor
- Maintain updated backups month wise for all beneficiaries in different operational areas of the project
- Regularly check the data and compare with other sources (LMMS, etc)
Planning
- Check all beneficiary distribution lists and ensure the figures match with the shared distribution plans
- Put up all beneficiates required plans for monthly distributions
- Planning for any scope cards distribution
- Prepare the lists of visits and CRMs for Project Team Leaders and follow up on results.
- Support Project Advisor in DMT monthly reports (CSS,CTMR,RSR, and AT)
- Support Project Coordinator in the monthly Narrative report, Quarterly, and End of Project Report
- Upload the monthly reports on the DGDB before the 18th of each month
Coordination and Collaboration
- To co-ordinate and work closely with the Project coordinators/ field distribution teams to ensure beneficiaries distributed are registered and as per plan
- Work closely with Grant Donor/Local authorities to ensure updating and comparing data
- Follow up with no-show cases beneficiaries, ascertaining the reasons
- Follow up with beneficiaries excluded from the project who are deserving
- Follow up on removing beneficiaries who do not deserve but are registered in the project
- Coordinate with other agencies on verifying cases of beneficiaries’ double dipping/ benefitting from both agencies and follow up cases
- Weekly report on conducted visits including the data collected from the filed
- Follow up on complaints shared by donor and provide feedback to Project Advisor
Capacity Building
- Participate in capacity development of field team in checking accurately beneficiaries’ data
- Work with the Project Manager to provide training for all other Grant project voucher staff
Other Roles
- Perform any other duties as required by the Project Manager or his/her designee
KNOWLEDGE, SKILL AND EXPERIENCE
- Prospective candidates should have degree in IT/ Information Management/ Statistics/ Accounting or related
- Minimum one year of work experience in Emergency Response in Food Assistance Program Management.
- Proven planning, teamwork and managerial experience and skills
- At least one-year experience in project management working with international organizations
- Experience in Community Mobilization activities
- Work experience with different data base
- Management experience (especially managing the diverse team of staff/ volunteers)
Required
- Fluent in English, Ukrainian preferred (speaking and writing)
- 50% of the time local travel
Preferred Experience, Knowledge and/or other Qualifications
- Computer aptitude and experience with word processors
- Good interpersonal skills and cross-cultural sensitivity
- Ability to work in a challenging situation
- Ability to cope and work under pressure
- Well-organized, self-motivated, solution oriented, independent and ability to work in a team
- Knowledge of commodities & logistics operations, specifically those that relate to distributions, handling, reporting, tracking, monitoring etc.
- Full adherence to World Vision Child Protection, Code of Conduct and Conflict of Interest policies
- Self-disciplined with good time management skills
- The ability to produce clear and well-organized documents
Applicant Types Accepted:
Local Applicants Only
Potential interview questions
| Can you describe a time when you had to manage conflicting priorities in your work? | This question assesses your time management and prioritization skills in a professional setting. | Discuss a specific situation, the conflicts faced, and the outcome of your management strategies. |
| How do you ensure accuracy in the data you work with? | This asks for your attention to detail and methods for data verification. | Pro members can see the explanation. |
| Describe a challenging project you managed. What was your approach? | Pro members can see the explanation. | Pro members can see the explanation. |
| How have you contributed to a team in a past role? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to build capacity within your team? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
wvi.org
