Country Supply Officer

Contract

This is a IICA-2 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 5 years of experience, depending on education. More about IICA-2 contracts.

Background Information - Job-specific

UNOPS hosts the Stop Tuberculosis Partnership Secretariat (STBP) as of 1 January 2015, in Geneva, Switzerland. The vision of the Stop TB Partnership is to realize the goal of elimination of Tuberculosis (TB) as a public health problem and, ultimately, to obtain a world free of TB by ensuring that every TB patient has access to effective diagnosis, treatment and cure; stopping transmission of TB; reducing the inequitable social and economic toll of TB; and developing and implementing new preventive, diagnostic and therapeutic tools and strategies. The Stop Partnership is uniquely positioned to support the development and further implementation by partners of the current and future Global Plan, acting as a coordinator and catalyst for the range of partners engaged in the fight against TB. Founded in 2001, the Stop TB Partnership's mission is to serve every person who is vulnerable to TB and ensure that high-quality treatment is available to all who need it. Stop TB partners include international and technical organizations, government Programmes, research and funding agencies, foundations, NGOs, civil society and community groups and the private sector. As a key initiative of the Stop TB Partnership, the goal of the Global Drug Facility (GDF) is to facilitate world-wide, equitable access to TB medicines and diagnostics across both public and private sectors. This goal is achieved through management and coordination of market activities for the full portfolio of TB medicines and diagnostics, strategic procurement and innovative logistics solutions, technical assistance and capacity building for TB Programmes in better pharmaceutical management practices, and accelerated uptake of new TB medicines, regimens, and diagnostics using the GDF “launch pad”.

Functional Responsibilities

The Country Supply Officer (CSO) is key to ensuring uninterrupted access to TB medicines and other products to all patients in the GDF client countries. Under the supervision of the GDF Country Supply Team Leader and in close collaboration with the GDF Procurement Agent and Regional Technical Advisors, CSO will act as a portfolio manager for selected priority high-burden countries to design and coordinate a system for rational medicines and products ordering and delivery; establish proactive systems for forecasting, quantification, orders and supply management; promote early warning systems to avoid stock-outs and waste of medicines; maintain and update country profiles and dashboards. Functional Responsibilities and Outcomes:

• Ensure compliance with the UNOPS rules and regulations for procurement, the StopTB/GDF standard operating procedures for procurement and supply, and the GDF quality management standards of ISO 9001.
• Manage uninterrupted supply of TB medicines and products to all client countries in the assigned portfolio in accordance with the GDF standard operating procedures and timelines, and in compliance with the GDF ISO9001.
• Develop annual procurement and supply work plan for the portfolio of assigned countries, including performance indicators, and quarterly and annual progress reports as required.
• Establish and maintain a regional network of stakeholders for managing and coordinating rational procurement and supply of TB products: map and develop a database of regional and priority countries’ partners, donors, implementing agencies, communities; establish working relations; sensitize to the GDF strategic goals and approaches; promote the GDF expertise and tools; develop a system for regular communication and information sharing.
• Working with the GDF Regional Technical Advisors, establish and manage a system for proactive supply of TB medicines and products to selected high-burden priority countries in the portfolio:
• Conduct desktop assessments of the priority countries’ TB medicines and products procurement and supply practices.
• Develop and maintain online country profiles based on the information obtained from TB and pharmaceutical sector assessments and technical reports by StopTB partners, WHO Joint TB program reviews, the GDF monitoring and evaluation missions, other sources, or from specifically designed GDF-lead targeted assessments
• In conjunction with national TB programs, the Global Fund and other donor projects in the field, and the GDF Regional Technical Advisors develop country-specific annual supply plans, including forecasting and quantification, ordering and delivery schedules, data reporting and visualization/dashboards, performance indicators, early warning, and capacity building and technical assistance needs.
• In conjunction with field projects and the GDF Regional Technical Advisors, establish and maintain a system for quarterly collection and reporting of data on TB medicines and other products consumption, pipeline, TB program and guidelines trends, and uploading these data into the GDF forecasting and early warning system.
• In conjunction with the GDF Technical Assistance team and Regional Technical Advisors broker the required technical assistance and capacity building for the priority countries, including assistance required for the adoption, introduction, and implementation of new medicines, regimens, and diagnostic products and technology.
• Develop annual summaries/briefs on priority countries as required.
• Establish priority country-specific stakeholders’ teams, including donors such as the Global Fund, prime recipients, and technical assistance providers, and provide technical leadership to ensure that procurement and supply issues are timely and properly addressed and coordinated, with a special emphasis on donor-funded procurement and supply projects, such as by the Global Fund.
• Monitor and report on the performance of Procurement Agent, freight forwarder, and quality control agent and the lead times.
• Monitor and analyze client satisfaction reports and develop interventions for improvements and the GDFperformance strengthening.
• Analyze, develop and provide information as required for other GDF teams, such as Business Development and Market Management.
• Represent the GDF at country and international meetings and fora, promote the GDF as a source of affordable quality-assured TB medicines and products, and the GDF direct procurement mechanism with national governments, non-governmental organizations, implementing agencies, and communities.
• Provide technical leadership and serve as a technical resource as required for StopTB Partners’ and WHO regional TB meetings, workshops, and capacity building exercises to keep rational procurement and supply of TB medicines and products on the regional agenda.
• Proactively work with StopTB partners, form groups/partnerships to ensure the GDF’s presence and technical leadership at the regional NTP meetings and Regional UNION TB Conferences via joint workshops, abstract or poster presentations, impact papers, etc. promoting the GDF experience and best practices.
• Develop training materials as required for regional and country specific capacity building exercises for procurement and supply management strengthening.

Impact of Results:

The key results have a direct impact on the overall successful achievement of the Global Drug Facility goal to facilitate world-wide, equitable access to TB medicines and diagnostics across both public and private sectors.

Education/Experience/Language requirements

Education:- An advanced University Degree (Master’s Degree or equivalent) in Pharmacy, Logistics, Procurement, Business Administration, Social Sciences, Project Management or related subject with a minimum of 5 years of relevant experience. Or, - First Level University Degree (Bachelor’s Degree or equivalent) in a related field with 7 years of relevant work experience may be accepted in lieu of the advanced university degree. - Highly desirable: A Professional certification in Procurement and Supply Chain Management.

Experience:

• A minimum of 5 years of progressive experience within the Procurement and Supply Chain field
• Relevant experience in risk analysis; identifying clients’ procurement & supply-related needs and in providing support and guidance from clients’ point of view is a strong asset
• Experience in supply chain and logistics operations is desirable
• Knowledge of the UN Financial and Procurement Rules, Regulations and working practices pertaining to UNOPS is advantageous.
• Customer service experience is desired

Skills required: - At least 1 year experience in procurement of pharmaceuticals

Language Requirements:

• Excellent knowledge of English with proven ability to communicate (spoken and written) in a clear and concise manner.
• Knowledge of another UN official language is an asset.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Individual Contractor Agreement (ICA) Contract level: IICA 2 / ICS-10 Contract duration: Parental leave cover for 12 months

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

This position is based in Switzerland and the contract fee is not exempt from Swiss laws, including but not limited to laws regarding taxation, social security, accident and health insurance.

Additional Information

• Please note, this position is based in Geneva, Switzerland and therefore, the selected incumbent will have to register with the Swiss authorities and comply with local regulations, including but not limited to - Taxation and Social Security - including the employers' contribution. Additionally, the incumbent will have to purchase a Swiss based insurance (LaMal) within the first three months on contract, UNOPS will help subsidize the cost of this insurance, upon show of proof and for an amount up to 595 USD
• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Geneva, Switzerland is a UN Family Duty Station
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.