Corporate Administrative Assistant, GS-5, Mexico City

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 2,081 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child,

The Corporate Administrative Assistant, is responsible for the execution of administrative tasks of the corporate area, is responsible for giving the necessary support to the Corporate Fundraising Specialist and Corporate team members (new business (NB), key account (KAMs), and Child Rights & Business (CRB) managers) mainly focused on the follow-up of tasks and actions required to implement the work plan previously agreed with allies, prospects, and business chambers. The corporate administrative assistant also links areas within the office (operations, programs, and comms) to coordinate payments, review contracts, field trips, and other administrative tasks related to the corporate team.

How can you make a difference?

Administrative Duties

• Assist the Corporate Fundraising team in preparing screenings through the UNICEF Intranet (UNISON), filling online forms, follow-up, and coordination with the person in charge of each account for additional requests by LACRO and the Headquarters in Geneva.
• Assist in administrative tasks in the Corporate Fundraising area, such as file management and maintenance, agreements, donor reports, tax-deductible receipts, internal documents; coordinating and drafting minutes of internal meetings; mailings in general.
• Assist in the cultivation plan of corporate contacts through sending greeting cards; relevant information about UNICEF's work in the country; invitations to UNICEF calls; and field visits.
• Keep updated the database of Companies, SMEs, and key contacts.
• Assist in the coordination logistics of meetings, invitations, appointments, and activities of the advisory board, keeping the database up to date
• Coordinates meetings between programs and corporate fundraising areas for the timely follow-up of proposals and implementation actions.

Corporate Support Duties

• Provide the necessary support to the Corporate Fundraising team to research companies, industries, market data, and key contacts in companies for the proper prospection.
• Supports the follow-up to approval and signing Corporate Alliances agreements.
• Assures the follow-up on payments to suppliers and donations from allies and corporate donors.
• Logistical support in the realization of special events and signing new alliances; search for contacts, coordination with suppliers, sending invitations; coordination for compliance on time.

To qualify as an advocate for every child you will have…

• Completion of secondary education, preferably supplemented by technical or university degree/courses related to the work of the organization.
• A minimum of 5 years of progressively responsible administrative or clerical work experience is required.
• Experience in preparing sales presentations, analysis and reports.
• Numerical Skills
• Mathematical knowledge for calculating sales percentages, market share, annual growth, etc.
• Experience in developing time tables and critical routes.
• Management of PC and administrative software (MS Office: Power Point, Word, Excel);
• Ability to organize and give support to the implementation of projects; able to work under pressure, meet deadlines, maintain an elevated level of motivation, tolerant of frustration and excellent interpersonal relationship management.
• Fluency in Spanish and English

For every Child, you demonstrate…

UNICEF’s core values of Care, Respect, Integrity, Trust and Accountability.

The competencies required for this post are….Demonstrates Self Awareness and Ethical Awareness, Works Collaboratively with others, Builds and Maintains Partnerships, Innovates and Embraces Change, Thinks and Acts Strategically, Drive to achieve impactful results, Manages ambiguity and complexity.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

• Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
• Non-Mexican candidates must be in possession of an existing Mexican FM3 visa or be a Mexican permanent resident/citizen.