Coordination Officer

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 168,113 USD and 216,746 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The post is located in the Office of the Director-General of UNOG, in the Front Office.The staff member will report to the Director-General who will provide guidance. With limited supewision, the incumbent is expected to carry out duties independently, demonstrate personal initiative and exercise sound judgement.

The objective of this position is to provide policy advice and effective substantive support that facilitates the Director-General's work, and to provide effective coordination and liaison support and advice that helps towards effectiveness and efficiency in UNOG's work.

Responsibilities Under the direct supervision and guidance of the Director-General, the incumbent:

1. Provides substantive support and policy advice to the Director-General: · Provides dedicated substantive support and policy advice to the Director-General (DG) in the discharge of his responsibilities as Executive Head of UNOG. · Identifies emerging issues and monitor trends relating to the DG’s mandate, undertake research and provide analysis and recommendations on possible action. · Contributes to strategic and policy planning, including reviewing, coordinating and preparing policy notes, formulating options to address complex issues and developing strategic proposals. · Provides policy advice and support to the DG in connection with meetings, including contributing to compilation of background notes, briefing papers and talking points, as well as preparing notes on the meetings and as required, drafting reports/notes to the Secretary-General and/or senior United Nations officials on the results, including providing advice on any recommendations in this respect. · Assists the Chief of Office in planning and organizing the DG’s missions, including in his capacity as the Secretary-General’s representative; provide advice, preparing talking points and background material, as necessary; accompany the DG, as requested. · As requested, contributes to the planning and preparation of the Secretary-General’s visits, including as necessary, providing suggested background material and draft talking points for the Executive Office of the Secretary-General and take notes in the Secretary-General’s meetings, as required. · Drafts, or supervises the drafting of, substantive correspondence, memoranda, notes verbal and other communications for the DG’s signature, including material of a confidential nature. · As requested, prepares talking points and/or background material for the Director-General’s participation in the regular meetings of the Senior Management Group and other coordinating mechanisms. · As requested, represents the ODG on UNOG-wide task forces and working groups. · Acts as Secretary of the regular UNOG Senior Management Meetings, including preparing talking points and summaries, and monitor follow-up on action points. · Acts as focal point for the DG’ Senior Manager’s Compact with the Secretary-General, liaising with UNOG Divisions and Services, as well as UNHQ, and monitor progress against plans.

2. Coordinates the planning and implementation of the Director-General’s communications & outreach, event organization and partnership-building activities and assist him in his fundraising functions: · Coordinates the development and monitor the implementation of the communication strategy for the Director-General, including on social media. · Coordinates the Resource Mobilization related information for UNOG and assist the Director-General in his fundraising activities; lead the development of communication tools for fundraising purposes, such as brochures, leaflets, letters, etc. As as the focal point for donors, as relevant; · Acts as focal point for events at UNOG, or other venues, with the DG’s participation. · Maintains liaison with counterparts within the United Nations system, other international organizations, Permanent Missions, academic and research institutions and other stakeholders. · Ensures enhanced coherence and prioritization of approaches on private sector engagement across the Office. · Develops a communications strategy to inform staff, delegates and the general public of the importance of partnering with the private sector to prevent eventual misunderstandings.

3. Supports the development, implementation and management of programmes and special projects for which the Director-General is responsible: · Participates in the development, implementation and management of events, programmes and special projects of the Office of the Director-General, including extra-budgetary projects such as the Perception Change Project, the Mediation Support Project, and the SDG Lab. · Develops, implements and evaluates assigned programmes/projects, etc.; monitors and analyses programme/project development and implementation; reviews relevant documents and reports; identifies problems and issues to be addressed and initiates corrective actions; liaises with relevant parties; and ensures follow-up actions.

4. Assists the Chef de Cabinet in the administration and management of the Office of the Director-General (ODG): · Assists the Chef de Cabinet in the formulation and implementation of the ODG work plan, including monitoring progress against targets. · Contributes to the continuous development and strengthening of office procedures and practices. · Contributes to compilation and drafting of correspondence, memos and other communications relating to the full range of human resources and budgetary issues for the ODG. · Supervises junior Professional and General Service staff, as necessary. · Carries out other ad hoc tasks, as may be required by the Director-General or the Chief of Office.

Competencies- Professionalism: Demonstrates extensive knowledge of the United Nations system and understanding of multilateral processes and related issues; Demonstrates extensive knowledge of key international actors in Geneva and relevant UNOG partners; Has good analytical and problem-solving skills, ability to think strategically and to work effectively under pressure; Identifies and participates in the resolution of problems; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

- Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

- Judgement /Decision–making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education Advanced university degree (Master's degree or equivalent degree) in international relations, political science, public policy, public administration, communications or related field is required. A first-level university degree in combination with two addition years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience Seven years of progressively responsible work in international affairs policy analysis and coordination, programme/project management or related fields is required.

At least three years of experience in providing policy advice and helping senior officials articulate policy is required.

Experience in drafting policy speeches for senior officials is desirable.

Experience in coordinating high-level events is desirable.

Experience in preparing and coordinating substantive reports, such as annual reports, as well as other communications in a variety of formats is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English or French and knowledge of the other is required. Knowledge of Russian is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which will be followed by a competency-based interview.

Special Notice - This position is temporarily available for 364 days. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to "internal candidates," who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.