Coordination Assistant
Provide coordination and administrative support to the Executive Office.
This opening expired 7 months ago.
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Overview
Provide coordination and administrative support to the Executive Office.
You have:
- Graduate or undergraduate degree with major in English (translation/interpretation), international relations, public administration or other relevant areas.
- 1 - 3 years of working experience in coordination and administration.
- Fluency in oral and written English and Chinese is required.
- Knowledge of an additional UN language is an asset.
- Good communication and interpersonal skills; abilities to deal with different stakeholders.
- Ability to handle multi-tasks and work under tight deadlines.
Contract
This is a Consultancy contract. More about Consultancy contracts.
Result of Service
The Coordination Assistant will contribute towards the following outputs: • Coordination and Administrative support to the Executive Office provided; • Simple correspondences properly drafted; • Simple translation/Interpretation services provided; • Official letters and speeches formatted according to standards; • Chrono files, archives and contact information in the Executive Office kept updated; • Ad hoc tasks assigned by the supervisor delivered.
Work Location
Beijing, UN Resident Coordinator’s Office
Expected duration
17Nov2025-13Aug2026
Duties and Responsibilities
Under the primary supervision of Executive Associate to the Resident Coordinator, the Coordination Assistant will undertake the following tasks: • Coordination and administrative assistance to the UNRC and Executive Office • Finalize and format official correspondences submitted to the Executive Office and coordinate approval • Provide simple translation/interpretation services when necessary • Support the chrono filing, archives and contact information database in the Executive Office • Complete other ad hoc tasks as requested by the office and/or supervisor
Qualifications/special skills
The ideal candidate should have a Graduate or undergraduate degree with major in English (translation/interpretation), international relations, public administration or other relevant areas; An undergraduate degree is the minimum education level required. 1 - 3 years of working experience in coordination and administration Experience with the UN, other international organizations and/or non-governmental organizations would be considered an asset. Ability to handle multi-tasks and work under tight deadlines Good communication and interpersonal skills; abilities to deal with different stakeholders
Languages
Fluency in oral and written English and Chinese is required. Knowledge of an additional UN language is an asset.
Additional Information
Not available.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you provide an example of a time you successfully managed multiple tasks under a tight deadline? | This question assesses your ability to handle pressure and multitasking. | Discuss a specific instance, outlining the tasks and how you prioritized them. |
| Describe your experience working with diverse stakeholders. | Interviewers want to know how you navigate different perspectives and needs. | Pro members can see the explanation. |
| How do you ensure that official correspondences are correctly formatted? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to maintain updated files and archives? | Pro members can see the explanation. | Pro members can see the explanation. |
| Have you had any experience providing translation or interpretation services? | Pro members can see the explanation. | Pro members can see the explanation. |
| How would you handle a situation where tasks are suddenly shifted by your supervisor? | Pro members can see the explanation. | Pro members can see the explanation. |
| What does effective communication mean to you in a coordination role? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of a time when you dealt with a challenging stakeholder? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 7 months ago
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Updated 7 months ago
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Source:
careers.un.org
