Coordination and Reporting Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Within the delegated authority and under the supervision of Communication and partnerships Specialist his/her designated mandated representative(s), the UN Volunteer Programme Officer (Coordination and Reporting) will complete the following:

REPORTING and COORDINATION:

• Stay up-to-date on all activity developments in order to prepare reports, briefing notes, background documents, and other material as required
• Liaise and coordinate with other UNFPA staff and implementing partners to gather and collect data, updates and content for communications material
• Oversee the process of the donor reporting; prepare and oversee production of situation reports and background documentation, in collaboration with programme officer in charge of the project
• Prepare and distribute minutes of project meetings
• Update the weekly and monthly planning matrix
• Prepare necessary background information as required for high-level visitors and VIP.
• Coordinate/facilitate information sharing among RCO, UN agencies, Government, NGOs on the project as needed

M&E

• Conduct analysis and assessments of monitoring and other information collected to measure performance and results under the guidance of the information manager;
• Coordinate donor reporting processes with partner organizations;
• Analyze data for measurement of key performance indicators and update the humanitarian dashboard under the guidance of the information manager;
• Prepare inputs for reports and communications;
• Contribute to project evaluations, thematic evaluations and evaluability assessments to support accountability and learning, including identifying and documenting good practices and lessons learned for sharing in publications, social media and at regional and global forums;
• Manage the creation, updating and maintaining document repositories for monitoring and evaluation;
• Contribute to communication/dialogue/sharing of information with other country offices as well as with the regional office

COMMUNICATIONS:

• Oversee the production and gather content for human interest stories highlighting the impact of the Japan project. Translate in Portuguese (with support from country office) and Japanese for pitching to media, uploading on web and social media channels.
• Create social media content on Facebook, Twitter and Instagram highlighting the support of the Government of Japan and its positive impact on supporting the most vulnerable, linked to key UN days and aligned to the relevant SDGs.
• Short videos highlighting the work supported by the Government of Japan, with interviews of beneficiaries and impact of project activities.
• Oversee field visits and events to project sites with the Embassy of Japan, and selected media (if desired).
• Highlighting the Government of Japan’s support to UNFPA as a key donor in relevant brochures and quarterly updates.
• Oversee the production of high-quality photographs on the project and its impact, made available to the Embassy and UNFPA Japan, and uploaded to UNFPA’s flickr page.
• A fact sheet on the impact of the work and outcomes.
• Procurement of stickers, roll-ups, banners and other material featuring the Government of Japan’s ODA logo used extensively in project areas.
• Oversee the design of community engagement materials (flyers, posters, radio jingles)

Qualifications/Requirements

Required degree level:

Master degree or equivalent

Education - Additional Comments:

Advanced higher degree (Master’s or equivalent) in a relevant area, e.g. Communications or area related to Development Studies, International Relations; a first-level university degree or equivalent in combination with relevant training and/or professional experience may be accepted in lieu of an advanced university degree;

Required experience:

24 Months

Experience remark:

At least 2 years of professional work experience at the national and/or international level in project management, communications, international development, peacebuilding, coordination, or information management, or other relevant programmes; experience with information management, reporting, M&E and communications is an asset, as is experience working in the UN or other international development organization;

Other desired/mandatory required technical knowledge

Excelletnt oral and written skills; excellent drafting, formulation, reporting skills;

Accuracy and professionalism in document production and editing;

Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development.

Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;

Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;

Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;

Sound security awareness;

Have affinity with or interest in areas of sexual and reproductive health, prevention and response to gender-based violence, volunteerism as a mechanism for durable development, and the UN System

Language skills:

• English(Mandatory), Level - Fluent
• Japanese(Mandatory), Level - Fluent
• Portuguese(Optional), Level - Working Knowledge

Area of expertise:

Public information and reporting, Monitoring and evaluation, Gender equality and the advancement of women

Driving license:

No

Competencies values:

Accountability, Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Creativity, Ethics and Values, Integrity, Knowledge Sharing, Professionalism, Respect for Diversity, Self-Management, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections

of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink.

Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at

https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to

apply.

Application deadline: 24 February 2021