Coordination and Knowledge Management Assistant

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

Eligibility criteria

Candidate age: between 18 and 29 throughout the entire duration of their assignment. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Within the delegated authority and under the supervision of a Project Manager or his designated mandated representative(s), the UNV Coordination and Knowledge Management Assistant will:

• Develop and maintain knowledge and familiarity with current and potential partners, support to establishing and maintaining strategic contacts with relevant partners, follow-up proactively on plans and agreed actions, work closely with other project colleagues.
• Assist with analyzing information on partners, maintain the database of all stakeholders and partners.
• Support to coordination of strategic partnerships of the projects, including those with 27 partner business membership organizations. Handle telephone/email inquiries, coordinate the flow, sharing and dissemination of information across project and relevant partners.
• Support to organization of meetings, workshops, roundtables, conferences, forums and other project events in online and offline format through liaison with project partners, input to compilation and preparation of briefing, background and presentation materials, engaging and registering participants, documenting the results.
• Coordinate and manage projects event and meetings calendar.
• Provide input to and/or update outreach materials for meetings and presentations.
• Ensure routine support, such as processing and preparation of correspondence, knowledge database maintenance.
• Assist in preparation of annual, semi-annual and ad hoc reports on partnerships, engagement and coordination with beneficiaries, the private sector, civil society, UN agencies, national institutions and other relevant stakeholders for achievement and sustaining the project results.
• Assist in minutes taking for project meetings and/or summaries of actions to be taken. Track progress on agreed issues; follow-up with focal points on deadlines, commitments made, actions taken and coordination of collection and submission of the respective documents.
• Maintain and archive of all supporting records, documents, presentations, and files from meetings.
• Support in translation of documents from/to English and provide interpretation during meetings, if required.
• Any other related tasks as may be required or assigned by the supervisor.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

Bachelor's or Master’s Degree in a relevant area, e.g. Linguistics, Philology, Economics, Marketing, International Development, Social Sciences or other area related to the assignment.

Required experience:

12 Months

Experience remark:

• 1 year of professional work experience at the national and/or international level in administration, project support, or other relevant.
• Translation and interpretation experience from/to English is an asset.

Language skills:

• English(Mandatory), Level - Fluent
• Ukrainian(Mandatory), Level - Fluent

Area of expertise:

Administration and administrative assistance, Translation and interpretation, Other development programme/project experience

Driving license:

No

Competencies values:

Accountability, Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Ethics and Values, Integrity, Professionalism, Respect for Diversity, Working in Teams

Application procedure:

EN

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

This is a national UN Volunteer assignment, therefore only nationals of Ukraine and legal residents in Ukraine with the status of refugee or with the status of being stateless are eligible to apply.

Application deadline: 08-03-2021