Coordination and Communication Specialist

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Application deadline 1 year ago: Monday 20 Jun 2022 at 23:59 UTC

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Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

South Sudan has been facing the consequences of the climate emergency through unpredictable weather patterns more intense and erratic rainfall leading to frequent floods. Since 2019, flash flood has been recurring and is increasing in magnitude and intensity, affecting both pastoralists and crop farmer communities across South Sudan. As a least developed country, with amongst the poorest and most vulnerable populations, the country has endured years of external and internal crisis that led to massive displacement and substantial destruction of livelihoods, houses, access road, and discusses outbreak, etc. The resilience of people to shocks and stresses has been eroded, requiring urgent humanitarian assistance. With 51% of the population living the below poverty line, South Sudan is characterized with slow social and economic development and high vulnerability to climate induced disasters.

In 2021, South Sudan experienced unusually heavy rainfall and the worst flooding in 60 years, affecting an estimated 908K people. Flooding affected the 10 states and resulted to about 103,000 hectares of cultivated land to be damaged with an estimated loss of 97,000 tons of grain. By May 20211, the governance cluster of the R-TGoNU chaired by the First Vice President, Dr. Riek Machar, declared the flooding across the country as a national emergency and formed a ministerial committee to address the disaster. Approximately 77% of those affected came from the states of Jonglei, Unity, and Upper Nile State, destroying homes and agricultural fields and forcing families and livestock to relocate to higher grounds and find shelter in churches, schools and public spaces.

The national Ministry of Humanitarian Affairs and Disaster Management is the mandated institution to address disaster management, preparedness, and response and recovery. The Ministry works closely with a number of government counterparts, UN agencies and development partners, including the South Sudan Relief and Rehabilitation Commission (RRC), OCHA, the United Nations Development Programme (UNDP), state authorities, and communities. However, given the huge challenges and competing priorities within Government, edffective and efficient emergency response and coordination and early warning is hampered by the absence of National and State Contingency/Response Plans, weak coordination structures, and limited communication. The Government of South Sudan, through the Ministry of Humanitarian Affairs and Disaster Management (MHADM), requested for UNDP support toward strengthening the coordination and communication with regards to the recovery effort from the flooding and the management of flood risk, as well as, supporting the establishment of a robust early warning and early action mechanism.

Duties and Responsibilities

Working directly under the guidance and oversight of the Undersecretary of the Ministry of Humanitarian Affairs and Disaster Management, the Coordination and Communication Specialist is expected to undertake the following:

Coordination:

  • Support the conduct of coordination meetings, including the preparation of the agenda and relevant documentation, and in following-through with decisions taken.
  • Support the analysis of the coordination mechanism and institutional architecture for emergency response and recovery and provide technical advice in enhancing the effectiveness of coordination structures and activities, as well as the appropriateness of response activities.
  • Lead the transmission of necessary data/information to the national level and support the undertaking of local level analysis and report preparation on response and recovery.
  • Support the review of existing national level contingency planning and preparedness processes with a view to identifying the nature and scope of inclusion of preparedness and contingency planning.
  • Produce, facilitate, and promote user-friendly public awareness materials/products/ templates in simple formats and support the preparation of situational reports, publications, etc.
  • Strategize on an effective engagement with the media and seek opportunities to enhance the reputation of MHADM, and coordinate publicity events as required.
  • Facilitate and promote activities that will increase the visibility of the Government.
  • Write, edit, and distribute content, including publications, press releases, website content, annual reports, speeches, and other marketing material that communicates the aspect of disaster response and recovery and of MHADM activities, products and/or services.
  • Respond to media inquiries, arrange interviews, and ensure the proper dissemination of documentation - national recovery plan, national contingency plan.
  • Establish and maintain effective relationships with journalists and maintain a media database.
  • Maintain records of media coverage and collate analytics and metrics; and
  • Provide relevant substantive inputs to knowledge management and networking, including responding to MHADM requests for information on best practice

Payment Schedule

Inception report 10%

Support to coordination meeting i.e. preparations, minutes, follow up actions, documentations, etc… 20%

Production of user-friendly public awareness and communication materials/products 30%

Production of flood situational reports and publications 30%

Final report 10%

Competencies

Key Competencies

  • Ability to establish priorities and to plan, coordinate information collection and monitor own work plan;
  • Ability to work, establish and maintain strategic partnerships with government institutions, donors, civil society partners and other UN agencies.
  • Excellent communication, writing skills, and analytical skills.
  • Good interpersonal skills and result oriented.
  • Ability to work under pressure.
  • Social media savvy

Required Skills and Experience

Qualifications

  • Bachelor’s degree in Journalism, Communication, Development Communication, International Development or related field.

Experience:

  • At least 3 years relevant experience in a relevant coordination and communications role.
  • Experience in the production of situation reports, etc. with a task of disseminating them widely through traditional media, but also in social media.
  • Experience in the usage of computers and office software packages, especially desktop publishing.

Language:

Proficiency in English

Offers received will be evaluated using a Combined Scoring method, where the qualifications and Required Skills and Experience will be weighted 70%, and combined with the price offer, which will be weighted 30%.

National Consultant technical evaluation criteria

Criteria to be used for rating the qualifications and Required Skills and Experience is outlined below:

  • Qualifications of the candidate in the required area or course applied for: Bachelor’s degree in Journalism, Communication, Development Communication, International Development or related field (10%).
  • At least 3 years relevant experience in a relevant coordination and communications role.(25%).
  • Experience in the production of situation reports, etc. with a task of disseminating them widely through traditional media, but also in social media. (25%).
  • Experience in the usage of computers and office software packages, especially desktop publishing (10%).

NOTE: Only candidates obtaining a minimum of 49 points in the Technical Evaluation will be considered for the Financial Evaluation.

Financial evaluation (total 30 points)

All technically qualified proposals will be scored up to 30 based on the formula provided below. The maximum points (30) will be assigned to the lowest financial proposal. All other proposals receive points according to the following formula: p y (/z)

Where:

  • p = points for the financial proposal being evaluated
  • y = maximum number of points for the financial proposal price of the lowest priced proposal
  • z = price of the proposal being evaluated.

UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Added 1 year ago - Updated 1 year ago - Source: jobs.undp.org