Contracts Specialist(P3), ICT Related Services, Service Contracting Centre, Supply Division, Valencia, Spain

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 74,649 USD and 97,747 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a future

The Service Contracting Centre (SCC) is part of UNICEF Supply Division. Established in 2017 to bring efficiencies and improve compliance by leading the procurement of services for diverse category of services across 18 NY Headquarters (NYHQ) Divisions/Offices & becoming source of expert knowledge and resources in the various categories of services.

Under the supervision of the Contracts Manager (ICT Services), the Contracts Specialist (ICT related services) will be in charge of the procurement and contracting needs of a diverse portfolio of complex ICT services/goods categories and a wide range of other services/goods as may be determined. The roles will be providing effective services to customers, ensuring accurate and timely finalization of contracts/LTAs, with the overall goal of meeting the needs and requirements of the Divisions.

How can you make a difference?

Under the supervision of the Contracts Manager (ICT related services), the incumbent will be responsible for the planning, development and execution of procurement strategies for ICT service and goods contracting (including connectivity and communication services, data center, cloud-based services, software solutions (including saas), apps/tools development and enhancements (including web, data and mobile apps), digitization services, hardware and ICT equipment. The incumbent will further have to support contract management, monitoring suppliers’ performance, worldwide market research and long- term procurement planning in conjunction with the HQ divisions, ICTD, T4Ds and other field and regional actors in order to achieve value, the most cost-effective means of procurement. This will be executed through an effective and strategic procurement process in compliance with UNICEFs Financial Rules and Regulations, guided by public procurement principles and pursuing Value for Money for the organization. The incumbent will plan and conduct day to day procurement activities for the NY Headquarters Divisions. The incumbent will directly supervise support staff (GS5 level) and should be able to back up the Contracts Manager and supervise and direct a team of professional and support staff under the SCC ICT service team.

Key Accountabilities:

• Manage the development and coordination of procurement plans and implement strategic procurement decisions and effective vendor relations management, keeping abreast developments in the technology and vendor roadmaps. Undertake market research to develop a pool of healthy vendors and maintain updated vendor list.
• Support the Divisions in developing statement of works (SOWs)/ Terms of References (TORs) i.e. review material specifications and service requisitions with the Technical Divisions to ensure completeness and appropriateness. Seek optimal value in service from vendors in consultation with NY Headquarters Division.
• Undertake risk assessments where necessary and advices on appropriate risk mitigation strategies/measures to deal with the risks.
• Undertake procurement activities of ICT goods and services in compliance with the UNICEF Financial rules and regulations, SD Manual, and all other applicable procurement procedures.
• Strategically execute the procurement in a manner appropriate for the particular categories. For ICT this include areas such as Cloud services, software subscription solutions, connectivity and communication services, data center, cloud-based services, apps/tools development and enhancements (including web, data and mobile apps), digitization services, hardware and ICT equipment. and awareness of how to address cyber security issues, applying best practices.
• Issue tender invitations to acceptable suppliers, evaluates offers, clarifies offers and negotiates with suppliers in accordance with UNICEF procedures. Adjudicates offers in coordination with the requisitioning Divisions and technical/ QA entities as applicable. Prepares and defends submissions to CRC, drafts and negotiate contracts including long term agreements. Ensure performance and financial risk evaluation of vendors before recommendation for awards.
• Manage and monitor contractual agreements (including Long Term Agreements (LTAs) to ensure supplier compliance to LTA’s and purchase order term and conditions as well as financial limits. Assist NY Headquarters Divisions to reviewing and monitoring performance and return-on-investment metric and initiating contract/LTAs modifications.
• In partnership with NY Headquarters Divisions and RO/COs, evaluates suppliers with respect to delivery performance, product acceptability and commercial acceptability.
• Support collaboration/partnership initiatives on procurement activities with UN Agencies and other international organizations in areas that will bring value for money to UNICEF.
• Participates in procurement workshops and business seminars organized by UNICEF and/or external partners, including presentation of data and representation of SD.

Any other duties that may be assigned by Contracts Manager and/or Senior Contracts Manager

To qualify as an advocate for every child you will have…

• Advanced university degree (Master’s Degree) in Procurement, Contract/Commercial Law, Business Administration, Economics, Supply Chain Management, Information Technology or related field is required.

*A first level university degree with a relevant combination of academic qualifications and 7 years of relevant professional experience may be accepted in lieu of the advanced university degree.

• Minimum five (5) years of progressively responsible professional experience including at least three at the international level is required.
• Experience in commercial activities with the public or private sector in developing and industrialized countries is required.
• Experience with worldwide procurement, contract negotiations and administration.
• Understanding of the principles of public procurement.
• Good knowledge and understanding of strategic sourcing of ICT services/products and its implications for the organization is required
• Good knowledge of the latest trends in procurement and contracting of information technology services and products for public sector or international organizations is strongly desirable, including for cloud services, software subscription solutions (saas, iaas), connectivity and communication services, data center, cloud-based services, apps/tools development and enhancements (including web, data and mobile apps), digitization services, hardware and ICT equipment and similar.
• Awareness of cyber security risks, compliance with standard terms and conditions addressing information and data security, and related best practices is considered an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability (CRITA) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others. (8) Nurtures, leads and manages people

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.