Contracts Specialist, P3, FT, Copenhagen, Denmark

Overview

Manage procurement activities to ensure efficient sourcing of medical devices.

You have:

• A completed Advanced University Degree (Master’s Degree) in business administration, commerce or law or technical field required.
• A first University degree in business administration, commerce or law or technical field may be accepted in lieu of a Master degree in conjunction with two additional years of relevant work experience.
• Minimum five (5) years of progressively responsible professional experience including at least three years working experience in an international organization or outside country of origin is required.
• Experience in commercial activities with the public or private sector in developing and industrialized countries is required.
• Experience in procurement / contracting, with exposure to managing project-based and complex (blended goods and services) contracting is required.
• Procurement services experience and experience in working with partners, preferably on managing large scale projects is required.
• Experience from analytical work and negotiations is required.
• Experience managing medium/large teams is an asset.
• Experience in the procurement of medical devices is an asset.
• Project management knowledge and experience is an asset.
• Fluency in English required.
• Proficiency in other UN language would be beneficial.

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 130,188 USD and 170,471 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Contracts Specialist, P3, Fixed-Term Medical Devices Unit, Health Technology Centre UNICEF Supply Division - Copenhagen, Denmark

The fundamental mission of UNICEF is to promote the rights of every child at all times, focusing on equity and emphasizing the needs of the most disadvantaged and excluded children and families. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favouritism. Supply Division's work continues to be a direct input to development programmes, including delivery of supplies required by programmes working towards the UNICEF SP result areas, and revolves around innovation, influencing markets, supply chain optimisation and capacity development.

Procurement centres are responsible for the supply operation, including strategic market intelligence, forecasting, procurement, delivery, innovation and analysis of product groups and procurement strategies. The contracting function leads in expertise on the supply landscape, markets, value for money and interaction with global partners to increase access and sustainable supply which can be accessed by government buyers. The incumbent provides support to optimization projects and is responsible for technical assistance and knowledge management, including knowledge sharing via communication pieces on key products/markets and publication of information.

Job organizational context

This position is located in the Medical Device Unit (MDU) within the Health Technology Centre (HTC). The MDU is responsible for sourcing a wide range of medical equipment to support both routine health services as well as emergency response in programme countries.

The position reports to the Contracts Manager (P4) leading the MDU.

Purpose for the job

Under the general guidance and in consultation with the Contracts Manager, manages efficient contracting and procurement activities of the Medical Devices Unit, including proposing procurement strategies to ensure an uninterrupted, sustainable supply of affordable, quality medical products. Focus of the job will be on safeguarding a well-organized engagement of a large team in procurement and project implementation of medical devices in coordination with complex partnerships both internally and externally, global health programmes as well as leading sustainable and efficient supply of these devices globally.

Summary of key functions/accountabilities:

1. Ensures all procurement activities are in compliance with the UNICEF Financial Rules and Regulations, SD Manual, and all other applicable procurement procedures

2. Review requirements to ensure and competitive qualities, identify priority activities and assignments; adjust priorities as required, develops clear goals and resources for completing work.

3. Undertakes Market research; Solicit and evaluate bids/proposals/quotations to ensure overall competitiveness, quality and conformity to specified requirements, clarifies offers and negotiates with suppliers, as appropriate.

4. Compile and present procurement data, prepare all relevant supporting documents and recommend approval of the Long Term Arrangements (LTA) or purchase order; may authorise purposes in line with delegated authority, and, in cases where the amount exceeds authorised signature authority, prepare submissions to the Contract Review Committee.

5. Review workload, identify priorities, assign tasks to team members and monitor work progress and performance of the team. Coordinate the activities of the team and collaboration with other teams to ensure quick response to requests received from Country Offices and Procurement Services partners. Coordinate timely delivery of consignment.

6. Manage the implementation of project-based and complex (blended contracting) procurement for medical infrastructures and country office projects beyond the Primary Health Care level.

7. Works in close contact with the other Business Centres in Supply Division, ie. Procurement Services, Warehouse and Logistics Centre, Quality Assurance Centre and Finance to ensure successful implementation of the procurement cycle.

8. In partnership with QA and Shipping, evaluates suppliers with respect to delivery performance, product acceptability and commercial acceptability.

9. Any other duties or assignments as requested by the supervisor.

To qualify as an advocate for every child you will have…

Education:

A completed Advanced University Degree (Master’s Degree) in business administration, commerce or law or technical field required.

A first University degree in business administration, commerce or law or technical field may be accepted in lieu of a Master degree in conjunction with two additional years of relevant work experience.

Work experience:

• Minimum five (5) years of progressively responsible professional experience including at least three years working experience in an international organization or outside country of origin is required.
• Experience in commercial activities with the public or private sector in developing and industrialized countries is required.
• Experience in procurement / contracting, with exposure to managing project-based and complex (blended goods and services) contracting is required.
• Procurement services experience and experience in working with partners, preferably on managing large scale projects is required.
• Experience from analytical work and negotiations is required.
• Experience managing medium/large teams is an asset.
• Experience in the procurement of medical devices is an asset.
• Project management knowledge and experience is an asset.

Language requirements:

• Fluency in English required
• Proficiency in other UN language would be beneficial.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values.

The core competencies required for this post are: 1) Builds and Maintains Partnerships 2) Works Collaboratively with others 3) Thinks and Acts Strategically 4) Drive to achieve impactful results 5) Nurtures, Leads and Manages People 6) Demonstrates Self Awareness and Ethical Awareness 7) Innovates and Embraces Change 8) Manages ambiguity and complexity. During the recruitment process, we test candidates following the competency framework.

Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service. Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Priority will be given to all the eligible candidates participating in UNICEF’s 2022 Mobility Exercise and Staff on Abolished post.

Potential interview questions