Contracts Specialist -Digitalization, Contracting Centre, Supply Division (P3, 11.5 months), Copenhagen, Denmark

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 134,294 USD and 175,847 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a future

UNICEF Supply Division (SD), based in Copenhagen, is responsible for overseeing UNICEF's global procurement and logistics operation. The Division supports UNICEF Country Offices and partners in achieving UNICEF's priorities by procuring supplies that meet high standards for quality and value and then ensuring their timely delivery.

SD’s Contracting Centre (CC) provides oversight and the normative function on procurement issues, including service contracting and construction. The Policy and Procedures Unit, which is part of CC, leads and provides technical assistance, guidance and support on procurement/contracting policy and on professional development to UNICEF’s supply community, and supports the implementation of procurement optimization projects.

How can you make a difference?

As part of the Supply Division four (4) year strategic plan, the incumbent will be a resource supporting the implementation of the organisational digitilation strategy under the general guidance of the Contracts Specialist in the Policy Unit. The incumbent will be supporting the development of new digital solutions and services and will be responsible for the planning and development of procurement policies, guidelines and strategies, as well as documentation of best practices.

Under the guidance of the Contracts Specialist, the incumbent participates in cross centre, interdivisional, interagency activities, including training and capacity building, with the aim to streamline, optimise and harmonise procurement practices, as well as to ensure the highest procurement quality and ethical standards.

Key Functions & Responsibilities :

1. Supports the optimization of UNICEF supply chains through simplification, optimization, and the use of digital solutions and new technologies.

2. Participates and/or leads process reviews, and testing of solutions, facilitates the adaptation and maintenance of all relevant standard contractual documents, templates and forms and ensures that they are up to date and in line with best practices in international public procurement.

3. Provides assistance and advice on procurement/contractual policies and procedures and related matters, and responds to queries from Headquarters, Regional and Country Offices. Represents the procurement/ contracting function at internal meetings as required.

4. Performs and/or contributes to analyses of data related to procurement activities to ensure compliance with UNICEF Rules, Regulations, Policies and/or Guidance, with reporting and follow up actions as required.

5. Contributes to developing training materials and delivering sessions on relevant supply topics, including policy, procedure and guidance, including professional development and learning for the UNICEF Supply Community.

6. Supports/contributes to development and implementation of new policies, procedures and guidance documents as may be required. For example, use of Robotic Process Automation, use of relevant technologies, etc.

7. Contributes to development and implementation of work plans and priorities of the Contracting Centre and supports staff in the Contracting Centre in the execution of daily responsibilities as needed .

8. Follows up on latest technology developments and good practices to ensure continuous improvement of procurement practices.

9. Any other duties or assignments as requested by the supervisor.

To qualify as an advocate for every child you will have…

• A completed advanced University degree (Master's Degree) in business administration, commerce, law or relevant technical field is required. Qualifications in computer science, information technology management, project management or related social science will be an advantage.

  *A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree.

• Minimum 5 years of progressively responsible relevant work experience in project management and/or procurement and/or supply chain management, 3 years of which should include working internationally, is required.
• Experience related to optimisation and/or simplification of business processes, policies and procedures with other UN agencies and/or international organizations is highly desired.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust , Accountability & Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable women candidates are encouraged to apply.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.