CONTRACTS MANAGEMENT OFFICER

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 171,478 USD and 221,086 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the Strategic Heritage Plan (SHP) project at the United Nations Office at Geneva. The incumbent reports directly to the Chief of Programme Management Services, SHP, UNOG.

Responsibilities Within delegated authority, the incumbent will be responsible for the following duties:

Leads the SHP Contracts Management function: - Develops and ensures the implementation of the contract management unit's work plan; - Maintains positive engagement and support collaborative relationships between contractors and the SHP team to achieve high contractor performance; - Advises management and the SHP team in relation to the interpretation of signed contracts; - Supports contract implementation by developing a system for internal control that assures and monitor contractor's compliance with contractual terms and conditions; - Measures and evaluates contractor's performance against established Key Performance Indicators. - Coordinates early resolution of performance challenges; - Responsible to undertake periodic performance monitoring. Ensures regular performance meetings are held and documented, and periodic supplier evaluation reports are completed on time in order to minimize adverse effects of contractor performance to the SHP project; - Oversees the drafting of clear and precise contractual notices, with full sensitivity to commercial and legal implications. Reviews and performs quality control over documentation drafted by subordinates; - Coordinates consultations with stakeholders and liaise with other UN departments, in case of handling of claims and disputes, demanding specific performance, claims against warranties, and other contractual remedies; - Prepares contract close-out reports including lessons learned;

Programme management support role: - Supports the Chief Programme Management and the SHP Project Director on content requirement activities; provides input to reports for management, audit bodies and for the General Assembly in the respective area of expertise and as requested; - Reviews, routes and monitors relevant documents, requests for information, formal correspondence, reports or action requests, as applicable; - Acts as requisitioner on behalf of the programme management services team; - Supports and coordinates updates to the programme manual for the SHP that outlines all project policies as well as procedures and workflows to follow; - Assists in the maintenance of the comprehensive schedule and cost monitoring system that including all design and construction activities and contracts; - Contributes to the anticipation of project risks and assists in implementing appropriate mitigation strategies; - Coordinates the development, establishment, maintenance of sound policies, procedures, standards and tools that are consistent with UN policies and best practices in order to ensure proper management control.

Development, Implementation of the Strategic Heritage Plan (SHP) legal documents, agreements and commercial contracts: - Leads the development and implementation of remaining agreements and commercial contracts for SHP. Ensures they are drafted in accordance with applicable UN rules and procedures; - Coordinates and proposes solutions to conflicts in accordance with the contract(s). If required, applies relevant escalation mechanisms; - Serves as a lead officer in one or more areas of concentration: Handles a wide range of complex legal matters including interpretation and application of instruments in that area of concentration; - Provides legal advice on diverse substantive and procedural questions which may include those related to administration, management, procurement, contracts and other operational matters; - In coordination with the Office of Legal Affairs (OLA), reviews, advises on and contributes to drafting complex contracts, agreements, operational modalities, and other legal documents; - If required by the SHP, assists OLA in the negotiation of claims and disputes.

Supports the Procurement process: - Assists the SHP team to define and develop the procurement and contracting strategy for the SHP project in accordance with UN Procurement Manual and the UN Financial Rules and Regulations: - Provides input and/or develop terms of reference, statement of works and technical evaluation criteria; - Ensures recording and updating of contract data and issuance of Purchase Orders; Provides progress reports on status of SHP procurement activities; - Participates in regular review meetings with stakeholders to monitor acquisition plan, provides updates and discusses any other issues to optimize the acquisition process; - Ensures that procurement and contractual thresholds and delegations of authority are fully respected; - Takes the lead in monitoring, coordination and execution of procurement requests. Assists the Chief of Programme Management in all procurement tasks as appropriate.

Competencies Professionalism: Demonstrates knowledge of contract and/or project management; practical knowledge of contract law and management of different types of contracts in a large and complex construction project. Demonstrates fiscal awareness and responsibility; knowledge of UN financial rules and regulations; ability to maintain and supervise management control issues. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Judgement/decision making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.

Education Advanced university degree (Master's degree or equivalent) preferably in business, administration, public administration, law, construction, engineering or related relevant field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Professional certification or membership of chartered institutes is desirable.

Work Experience A minimum of 7 years of progressively responsible professional experience in supply chain, project/contract management, logistics, support or procurement of service contracts is required.

At least 5 years progressively responsible professional experience in a construction is required.

At least 3 years’ experience in construction contract administration is required, preferably within the UN common system.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice - This position is temporarily available until 31 November 2023. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

  United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.