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UNMIK - United Nations Mission in Kosovo

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Application deadline 1 year ago: Saturday 14 Jan 2023 at 23:59 UTC

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This is a FS-6 contract. This kind of contract is known as Field Service. It usually requires 10 years of experience, depending on education. More about FS-6 contracts and their salaries.

Org. Setting and Reporting This post is located in the Acquisition Management Unit of the United Nations Interim Administration Mission in Kosovo. The Chief of the Acquisition Management Unit reports to the Chief Supply Chain Management.

Responsibilities Within the limits of delegated authority, the Chief Acquisition Management Unit will be responsible for the following duties: - Manages the Acquisition Management Unit; administers, monitors and tracks the upstream aspects of the Mission's supply chain to ensure that a continuous supply of goods and services are available to meet operational requirements, and monitors overall supply chain plans, including demand and source plans in the strategic, tactical and operational time horizons. - Oversees work plans and supervises staff; establishes priorities and sets performance goals for staff; recommends and coordinates training programs; actively engages in the management of duties performed and ensures the provision of leadership, guidance development, constructive feedback, performance evaluation and appraisal, and provision of administrative support and other management functions to staff in his/her area of responsibilities; and, provides expert guidance and direction to new and/or junior staff. - Monitors the supply chain plan and ensures that specifications SOW/SORs are made available and procurement action is initiated timely by raising relevant requisitions (shopping carts) for goods, services and freight. - Coordinates with global/local integrated business planning and/or Supply Chain Planning Tool (SCPT) oversight bodies regarding strategic mission objectives and priority projects requiring support in materials and services. - Coordinates with technical sections/units the projected demand ahead of budget formulation to establish the Mission's annual supply chain plan (SCPT) and acquisition plan based on the mission priorities through a review of stock holdings, consumption patterns, procurement cycle times, requirements, and forecasts of internal and external customers. - Coordinates with the UN Global Service Centre (UNGSC) and /or UN Headquarters regarding the submission of the Mission's supply chain plan (SCPT) as input for the consolidated global acquisition plan. - Integrates and monitors the implementation of the Mission Acquisition Plan; Coordinates with UNGSC and/or counterparts in other Missions on the availability of items before deciding to acquire new items either for replacement or additional requirements. - Develops strategies and designs innovative solutions, in coordination with Procurement Section, for implementation of the Mission Acquisition Plan, considering total value and cost of ownership (TVO/TCO) in sourcing options, including global and regional system contracts, the local market and other conditions, logistics forecasting, inventory holdings, consumption patterns, supply schedules, and ongoing assessment and prioritisation of operational supply chain requirements. - Serves as a senior acquisition planning expert with responsibility for the development and management of the acquisition plan of various services and commodities (e.g. information technology and communication equipment, vehicles, medical equipment and supplies, rations, fuel, construction and building maintenance and materials, office supplies, furniture and fixtures, accommodation and office equipment etc.), including demand and acquisition planning improvement initiatives and coordination of transportation requirements, service contracts requirements and maintenance plans of assigned services, taking into account different procurements methodologies, lead times and sourcing options available to the Missions. - Plans, develops, reviews, and evaluates internal controls over acquisition activities and support functions. - Provides expert advice periodically to officials of substantive and technical units on the progress of acquisition activities and detailed status of implementation of the acquisition plan, including a full range of encountered procurement and other supply chain issues, providing them with support and guidance at all stages of the procurement cycle, and oversees the preparation of the quarterly review for submission to UNGSC and UNHQ. - Interacts regularly with internal stakeholders to review changing priorities and emergencies and establishes approaches for adjustments; - Liaises as appropriate with other components of the Mission to ensure an efficient and cohesive approach to managing areas of mutual interest. - Develops, reviews, evaluates, and upgrades mission policies and procedures governing the acquisition planning and requisitioning process, Standard Operating Procedures (SOPs), guidelines and instructions governing incoterms, and the procurement process, including delivery and payment. - Undertakes research and analysis to develop formal recommendations to management with respect to issues involving the Mission supply chain and makes recommendations to improve its efficiency to ensure optimal use of resources and cost-effective logistics support to all stakeholders. - Performs other related duties as required.

Competencies Professionalism: Demonstrated knowledge of and exposure to a substantive field of work in the areas of supply chain management, in particular acquisition planning, procurement and logistics processes. Proven analytical skills, including the ability to research, analyse data, develop recommendations and plans, as well as review and edit the work of others. An ability to apply various United Nations rules, regulations, policies and guidelines in work situations. Ability to develop and apply supply chain management procedures and programs. Ability to use judgment in applying technical expertise to resolve complex and/or sensitive issues. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with complex problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all work areas.

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

Planning and Organising: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education High School Diploma is required.

Job - Specific Qualification Training in demand planning and statistical-based forecasting (SCPT etc.), inventory monitoring and management and supply chain improvement practices/initiatives are desirable.

Work Experience A minimum of ten (10) years of progressively responsible experience, including at least three years at the international level in supply chain management, logistics, procurement, or other related areas relevant to acquisition planning and the requisition process in an international environment, is required.

Proven hands-on experience with MRP(Materials Requirements Planning) and ERP (Enterprise Resource Planning), e.g. SAP ECC and SRM, is desirable.

Experience in planning, managing or supporting supply chains in complex, volatile, conflict or post-conflict settings is desirable

A minimum of five years of supervisory experience in handling and managing supply chain or logistic management functions in a large international organisation or UN field mission is desirable.

Experience with Supply Chain Operational Guidance (SCOG) and Supply Chain Planning Tool (SCPT) is desirable.

Experience in supply chain management, procurement or logistics in an international environment is desirable.

Technical or vocational certificate in at least one of the following areas is required: supply chain management (SCOR etc.), business administration, logistics and procurement (CIPS etc.).

Languages French and English are the working languages of the UN Secretariat. For this post, fluency in English (both oral and written) is required.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice The United Nations Secretariat maintains rosters of qualified and available candidates to fill anticipated job openings in peacekeeping operations, special political missions, and other field operations.

The purpose of this job opening is to generate a list of qualified candidates for inclusion in the [roster name, level e.g. Chief, Geospatial Information Officer, P-4] roster. The entire assessment process takes an average of six months; all applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process. Successful candidates will be placed on the roster and subsequently will be invited to apply for field mission vacancies open only to roster members. Roster membership does not guarantee selection.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Added 1 year ago - Updated 1 year ago - Source: careers.un.org