Contract Management Officer
Application deadline 1 month ago: Saturday 6 Aug 2022 at 00:00 UTCOpen application form
This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.
UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021), 2625 (Mar. 2022).
Under the direct supervision of Contract Management Officer, Engineering Section, the UNV Contract Management Officer is responsible for the following duties: • Establish and maintain work programme and schedules for ongoing contracts and newly planned ones; • Maintain effective relations with contractors and service providers; • Support the development and implementation of operational plans, standard operating procedures (SOPs), initiatives and projects relating to contract compliance and performance management; • Support the procurement process including providing input to statement of works/requirements, assist in the development of technical evaluation criteria and guidance during contract drafting. Help to develop a quality assurance plan to provide a systematic method to evaluate services and products; • Oversee the adherence to contractual agreements for material, equipment and pro-duction costs, performance requirements and delivery schedules by periodic and ad hoc checks. Recommend amendments and extensions of the contracts and advise affected parties on contractual rights and obligations; • Initiate contract close outs including identifying, documenting and disseminating best practices and lessons learned and securing the final contractor performance assessment. • Ensure the enforcement of UN contracts, and liaise with Procurement and Requisitioning offices in handling of claims and disputes, demanding specific performance, claiming against warranties, and other contractual remedies; • Resolve conflicts/performance issues arising in cases of poor performance or non-compliance with contractual obligation by either party to the contract; • Coordinate regular performance review meetings and ensure meeting minutes are kept in corresponding contract files; • Maintain electronic and hardcopy files and records to ensure proper accountability; • Liaise with budget unit both in Engineering and RSCE on Contractor payments and in-form Contractors of status; • Monitor and update Contract management dashboard; • Organise and update Contracts folder in Sharedrive; • Coordinate with Engineering Operations, Budget unit, Field Engineers and ANRS on timely shopping cart and PO creation; • Create a filing system and update Contract folders in hardcopy and soft copy in Sharedrive; • Very conversant with Excel for Contract dashboard administration; • Conduct site visits to different UNMISS locations and conduct Contractor performance; • evaluation meetings and ensure minute are recorded, signed and filed in Contracts folder; • Monitor Contractors NTE spent by liaising with Budget and Contractors on invoices processed; • Strengthen the Contract Management unit by providing supporting services/activities to the Unit especially regarding the increasing volume of Contracts as UNMISS continues to outsource services to external Contractors and Vendors; • Perform other related duties as required.
Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote capacity development activities and transfer of skills to national personnel during the assignment; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
• Integrity and professionalism • Commitment to continuous learning • Planning and organizing • Teamwork and respect for diversity • Communication
contracts management and/or procurement.
At least 3 years of experience in Contracts Management is required.
Skilled in MS Word, Powerpoint and Excel.
Must have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System and sound security awareness.
Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.
All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.
Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.
The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.