Contract and Legal Coordinator (Jakarta-based)

Program Overview

World Resources Indonesia is an independent research organization dedicated to contributing to the socioeconomic development of Indonesia in an inclusive and sustainable way. Our work is focused on six main areas: forests, climate, energy, cities and transportation, governance, as well as ocean. We turn big ideas into action at the nexus of environment, economic opportunity, and human well-being.

WRI Indonesia represents the World Resources Institute’s activities across Indonesia and the region. We work to increase our global impact by fostering innovative partnerships & sharing our research findings in the region and ensuring that WRI learns from Indonesia insights and experience in development and environmental protection. We also actively engage with bilateral donors, foundations, Indonesia Institutions, and other partners to mobilize funding to support our work.

Job Highlight

The Contract and Legal Coordinator is expected to provide significant support to the Operations team in streamlining current practices and identifying innovative solutions to the Grants & Contract, and Legal requirements of the Indonesia office. It is expected that this individual would be willing to manage routine processes to ensure the smooth functioning of Grants & Contract, and Legal with a high level of engagement and attention to detail. This position will be based in Jakarta with office-flex working arrangement.

The position is responsible for providing support, particularly in areas that require legal and regulatory framework analysis. This includes (1) analysis of legal and regulatory framework on contract/agreement with the donor, subgrant, vendor, and (2) input and legal support on organization executive team as a legal counsel and Human resources. Furthermore, the position is also responsible for overseeing compliance of the project implementation to ensure compliance with the agreement and donor requirement.

What You Will Do

Grant Management (35%)

1. Legal Framework Analysis: Conduct thorough reviews of funding awards' terms and conditions, providing detailed legal framework analysis to guide organizational compliance and decision-making processes.
2. Grant Administration Oversight: Manage all aspects of grant agreement processes with funders. This includes verifying the accuracy and completeness of all grant documentation and ensuring its systematic storage within SharePoint for easy retrieval and compliance.
3. Project Closure Coordination: Lead the coordination of project closures, meticulously gathering all necessary data to fulfill the project closing checklists, ensuring no detail is overlooked and all statutory and donor requirements are met.
4. To advise other WRI staff on the administration of, and compliance with, the award. Supporting on proposal and negotiation

Contract and Subgrant Management (35%)

1. Sub-Grantee Due Diligence: Act as a crucial member of the Selection and Screening team, performing in-depth due diligence and risk assessment for new sub-grantee applicants. Provide strategic feedback for developing robust risk mitigation plans.
2. Contractual Reviews and Negotiations: Examine and critique drafts of sub-grant agreements and contracts to ensure comprehensive coverage of all donor and organizational stipulations. Facilitate necessary follow-ups to secure agreements within designated timelines.
3. Financial and Compliance Reviews: Execute detailed compliance and financial audits of sub-grantee reports, enforcing strict adherence to financial guidelines and contractual obligations.
4. Legal Document Scrutiny: Review, negotiate, and refine contracts, agreements, and other legal documents to ensure they are in strict compliance with legal mandates and organizational policies, effectively mitigating potential legal risks. Setting good templates, standard negotiation procedures, etc. for effectiveness.

Legal Compliance (30%)

1. Organizational Legal Advisory: Serve as a legal advisor to the executive team and department heads, offering expert counsel on a wide range of legal issues including organizational governance, regulatory compliance, and employment law, enhancing organizational decision-making and policy development.
2. Contractual Integrity Negotiations: Negotiate and revise various types of contracts—including vendor contracts, grant and sub-grant agreements, employment contracts, and nondisclosure agreements—to protect organizational interests and ensure legal and ethical integrity.
3. Regulatory Compliance Monitoring: Proactively monitor legislative and regulatory changes impacting the organization, ensuring all operational practices comply with new and existing legal frameworks.

What You Will Need

Required Qualifications:

• Bachelor’s degree in law.
• A good understanding of corporate law, contract law, and relevant regulatory frameworks.
• Minimum 3 years of experience in managing an organization or corporate law.
• Strong communication, negotiation, and analytical skills.
• Ability to organize project documentations, including project's plan, implementation progress, reporting, and other necessary documents & data.
• Strong team player with the ability to work across institutional departments/programs.
• Ability to manage professional relationships to effectively communicate with people at all levels and from various backgrounds.
• Highly organized and systematic with strong time management skills and ability to juggle competing priorities and deadlines required.
• Professional fluency in Bahasa Indonesia and English.
• Fluency in Microsoft Office Suite is imperative.
• Strong writing skills for both technical and general audiences. Oral presentation skills a plus.
• Ability to travel.
• Legally able to work in Indonesia.

Preferred Qualifications:

Working knowledge of Microsoft Office 365, SharePoint, and Salesforce

Performance Standard

Responsibilities are expected to be delivered in a timely and satisfactory manner with minor supervision.

Contract Arrangement

Full-time with fixed-term employment agreement up to 31 December 2024 with 3 (three) months of consultancy contract apply before the fixed-term employment agreement started.

What we offer

• Salary that is commensurate with experience and skills
• Competitive and comprehensive benefit package
• Access to the WRI global network
• Opportunity to join and/or get involved in different working groups
• A workplace that strives to put diversity and inclusion at the heart of our work
• A chance to have an impact and to develop your career within a mission driven organization

Must have authorization to work in Indonesia to be eligible for this position.

Final candidates might be required to take a writing test and to produce two writing samples when needed.

How to apply: In order to be formally considered, please submit an updated resume and cover letter through WRI career portal.

Application close: 1700 (DKI Jakarta local time), 17 June 2024. We will close the advert earlier when the best candidates are identified at earlier dates.

This is a locally engaged position; Indonesian nationals are encouraged to apply.

About Us

Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

Our mission and values:

WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.

Our culture:

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, gender diverse communities, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.

WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in Brazil, China, Europe, India, Indonesia, Mexico, and the United States.

Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country, and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.