Consultant - Programme Support for Safe and Fair Programme

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

Grounded in the vision of equality enshrined in the Charter of the United Nations (UN), UN Women works for the elimination of discrimination against women and girls, the empowerment of women, and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security. Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates the efforts of the UN system to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. UN Women provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

The “Safe and Fair: Realizing Women Migrant Workers’ Rights and Opportunities in the ASEAN Region (2018-2022)” is part of the European Union-United Nations (EU-UN) Spotlight Initiative to eliminate violence against women and girls. Safe and Fair (the Programme) is implemented through a partnership between the ILO and UN Women (in collaboration with UNODC) with the overriding objective of ensuring that labour migration is safe and fair for all women in the ASEAN region. The Programme aims to address women workers’ vulnerabilities to violence and trafficking, strengthen rights-based and gender-responsive approaches to violence against women and labour migration governance and support access to essential services.

Safe and Fair delivers technical assistance and support with the overall objective of making labour migration Safe and Fair for all women in the ASEAN region. Safe and Fair engages with ASEAN Member States’ government authorities; ASEAN institutions; workers’ organizations; employers and recruitment agencies; civil society organizations; community-based organizations; families and communities; research institutions and academia, media networks, youth, and the general public and supports programming in ten countries (Brunei Darussalam, Cambodia, Indonesia, Lao People's Democratic Republic, Malaysia, Myanmar, Philippines, Singapore, Thailand and Viet Nam).

Safe and Fair works in close cooperation with governments and social partners to achieve three inter-linking specific objectives:

Specific objective 1: Women migrant workers are better protected by gender-sensitive labour migration governance frameworks;

Specific objective 2: Women migrant workers are less vulnerable to violence and trafficking and benefit from coordinated responsive quality services; and

Specific objective 3: Data, knowledge and attitudes on the rights and contributions of women migrant workers are improved

The strategy of Safe and Fair mainstreams three cross-cutting topics: women’s voice and agency; rights-based approaches; and broad engagement of stakeholders. Safe and Fair ensures visibility, awareness-raising and dialogue promotion on changing norms around violence against women throughout migration and strengthening rights-based approaches to Safe and Fair labour migration governance for women in the ASEAN region.

Duties and Responsibilities

Purpose of the consultancy

The Consultant will provide operational and administrative support to the Programme Analyst and the Safe and Fair Philippines team toward effective and successful programme implementation of the Safe and Fair programme in line with UN Women rules and regulations.

This consultancy contributes to the outputs under Objective 2: Women migrant workers are less vulnerable to violence and trafficking and benefit from responsive quality services and Objective 3: Knowledge and attitudes on the rights, experiences and contributions of women migrant workers are improved.

Duties and responsibilities

The consultant will provide programme support to the portfolio of Safe and Fair Programme in the Philippines. She/He is expected to accomplish the following specific tasks:

1. Liaise and coordinate with partners, beneficiaries and stakeholders on the preparation of administrative and logistics support to programme;
2. Support specific activities organized by UN Women Safe and Fair programme such as but not limited to admin backstopping and disbursement of allowances to activity participants for face-to-face events; or online meeting hosting and recording, sending out invitations, following-up confirmation, and other related administrative tasks;
3. Monitor report submission of consultants and partner organizations.
4. Provide assistance for the programme’s financial management and monitoring including budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of the project, tracking of and reporting on mobilized resources, etc.
5. Initiate procurement of supplies, goods and services that are necessary in programme delivery;
6. Support preparation of documents necessary for travel of staff such as canvassing of travel fares, preparation of travel authority, among others;
7. Process payments to vendors and consultants on a timely manner

Expected deliverables, timelines and payments

Tasks and Deliverables

Target Dates

Monthly accomplishment report that highlights tasks performed related to

• Payments for short-term contract holders and consultants, as per contracts and upon receipt of deliverables
• Contract issuance and amendment for contract holders and consultants and make a payment, as needed, upon receipt of deliverables
• Assist in procurement and selection of suppliers (merchandise, including hotels, transport), payment of DSAs for participants in physical events
• Support the Safe and Fair team in face to face and online events, involving internal and external participants including administrative support during the meetings – emails, invitation, schedule, list of participants, etc.
• Update the unit’s procurement plan as required by procurement unit, as applicable.
• Budget monitoring and expenditures tracking report
• Monitoring and closure of agreements with donors
• Provide support on project partner audit as needed
• Filing system and online document depository

Every end of the month from July 2022 to December 2022

Supervision The consultant will be supervised by Safe and Fair National Project Officer.

Contract period and work location

The consultant will ideally be based in Metro Manila (official duty station in Philippine Programme Office - Mandaluyong). Upon request of UN Women team and/ or partners and depending on budget availability, the consultant may travel to project areas or activity venues outside duty station. The contract period will be from July 2022 to December 2022.

Any travel costs related to travel will be authorized and arranged by UN Women prior the travel date according to its rules and regulations.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies:

• Excellent analytical skills
• Strong knowledge of UN Women processes and systems
• Strong networking skills
• Strong inter-personal skills, communicate effectively with staff at all levels of the organization;
• Ability to work in a highly pressured environment

Required Skills and Experience

Education:

• Secondary Education with specialized training in procurement. University Degree in Business Administration, Public Administration or Social Sciences is an advantage.

Experience:

• Five (5) years of experience in providing administrative support to programme and office operations.
• Knowledge of financial systems, automated procurement systems, web-based management systems (knowledge of Atlas is an asset).
• Previous work experience in the UN and other development organizations is highly desirable.

Language requirement:

• Fluency in English and Filipino is required.

Submission of application

Interested candidates are encouraged to submit electronic application to [email protected], with cc to [email protected], not later than 11 May 2022, 1700H Philippine time.

Submission package includes:

• Cover letter outlining relevant work experience
• UN Women Personal History Form(P11);
• Financial proposal with monthly fee. Please see the financial proposal template as below:

Items

Amount (PHP)

1. Lump Sum fee (monthly fee)

Report that highlights tasks performed related to

• Payments for short-term contract holders and consultants, as per contracts and upon receipt of deliverables
• Contract issuance and amendment for contract holders and consultants and make a payment, as needed, upon receipt of deliverables
• Assist in procurement and selection of suppliers (merchandise, including hotels, transport), payment of DSAs for participants in physical events
• Support the Safe and Fair team in face to face and online events, involving internal and external participants including administrative support during the meetings – emails, invitation, schedule, list of participants, etc.
• Update the unit’s procurement plan as required by procurement unit, as applicable.
• Budget monitoring and expenditures tracking report
• Monitoring and closure of agreements with donors
• Provide support on project partner audit as needed
• Filing system and online document depository

Monthly fee*6 months

Total

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.