Consultant - Programme Support for BRIDGE Programme

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

The purpose of this consultancy is to support the UN Women Philippines Office by providing operations and administrative support for the implementation of “Bridging Recruitment to Reintegration in Migration Governance Programme (BRIDGE).” This consultancy is open for Filipino nationals only.

Grounded in the vision of equality enshrined in the Charter of the United Nations (UN), UN Women works for the elimination of discrimination against women and girls, the empowerment of women, and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security. Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates the efforts of the UN system to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. UN Women provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

UN Women Philippines is jointly implementing the Bridging Recruitment to Reintegration in Migration Governance Programme (BRIDGE) with the International Organization for Migration (IOM) and the International Labour Organization (ILO) to support the Philippine government in achieving Objectives 6 and 21 of the Global Compact for Migration, on fair and ethical recruitment, decent work, dignified return, and sustainable reintegration.

This will be accomplished by ensuring a) Government initiatives to promote fair and ethical recruitment as well as reintegration services are evidence-based, gender-responsive and coordinated through a people-centered, whole-of-government and whole-of-society approach and b) the Government establishes mechanisms to translate evidence into policy and best practices pertaining to recruitment and reintegration through the migration cycle. Both results seek to that ensure human mobility in the Philippines is fully utilized and facilitated in a regular, safe and orderly manner that contributes towards sustainable development effects for migrants, their families and even communities.

UN Women Philippines will contribute to the project by engaging government and non-government actors and organizations to ensure gender-responsive mechanisms specifically addressing gender differentiated needs of migrants as well as coordinate partnership meetings, policy and knowledge exchange to further learn and understand the circumstances of migrant women.

Purpose of the consultancy

The Consultant will provide operational and administrative support to the Programme Officer and the BRIDGE team toward effective and successful implementation of the BRIDGE programme in line with UN Women rules and regulations.

Duties and Responsibilities

The consultant will provide programme support to the portfolio of BRIDGE Programme in the Philippines. She/He is expected to accomplish the following specific tasks:

1. Coordinate with BRIDGE partners, service providers, and other stakeholders regarding administrative and logistical aspects of programme delivery;
2. Provide administrative and IT support for activities organized by UN Women BRIDGE including but not limited to webinars, workshops, and other forum, as well as preparatory meetings for the same. Such support may include setting up, hosting, and recording online meetings, and note-taking and documentation. Majority of the activities will be conducted online, but up to 1 activity per month may be conducted in person, within Metro Manila, if COVID regulations permit.
3. Monitor report and other required submissions of consultants and other service providers, and follow up with them as needed.
4. Provide assistance for the programme’s financial management and monitoring including maintaining a budget tracking document, undertaking budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of the project, tracking of and reporting on mobilized resources, etc.
5. Initiate procurement of supplies, goods and services that are necessary in programme delivery;
6. Support preparation of documents necessary for travel of staff such as canvassing of travel fares, preparation of travel authority, among others;
7. Process payments to vendors and consultants in a timely manner.

Tasks and Deliverables

Target Dates

Monthly accomplishment report that highlights tasks performed in the past month related to:

• Payments for short-term contract holders and consultants, as per contracts and upon receipt of deliverables
• Contract issuance and amendment for contract holders and consultants and make a payment, as needed, upon receipt of deliverables
• Procurement and selection of suppliers (merchandise, including hotels, transport), payment of DSAs for participants in physical events
• Administrative support for BRIDGE activities including but not limited to webinars, workshops, and other forums, and preparatory meetings for the same (emails, invitation, schedule, agenda, list of participants, online recording etc.)
• Updated procurement plan as required by procurement unit, as applicable.
• Budget monitoring and expenditures tracking report
• Monitoring and closure of agreements with donors
• Support on project partner audit as needed
• Filing system and online document depository

Every 15th of the month, from June to October 2022 (July 15, August 15, September 15, October 15)

Supervision

The The consultant will be supervised by BRIDGE Programme Officer.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies: (below are examples to be adjusted to each assignment)

• Excellent analytical skills
• Strong knowledge of UN Women processes and systems
• Strong networking skills
• Strong inter-personal skills, communicate effectively with staff at all levels of the organization;
• Ability to work in a highly pressured environment

Required Skills and Experience

• Secondary Education with specialized training in procurement. University Degree in Business Administration, Public Administration or Social Sciences is an advantage.
• Five (5) years of experience in providing administrative support to programme and office operations.
• At least 2 years' experience in performing financial support, including budget tracking and monitoring, preparing budget revisions, purchase orders, payment requests, and performing related tasks and functions. Experience using Atlas and other programs and apps used by UN agencies an advantage.
• Previous work experience in the UN and other development organizations is highly desirable.

Language requirement:

• Fluency in English and Filipino is required.

Contract period and work location

The consultant will ideally be based in Metro Manila (official duty station in Philippine Programme Office - Mandaluyong). Upon request of UN Women team and/ or partners and depending on budget availability, the consultant may travel to project areas or activity venues outside duty station. The contract period will be from June 2022 to October 2022.

Any travel costs related to travel will be authorized and arranged by UN Women prior the travel date according to its rules and regulations.

Evaluation

Applications will be evaluated based on the Technical qualification.

The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical

qualification evaluation criteria: Technical Evaluation Criteria

Obtainable Score

1. Education
   • Secondary Education with specialized training in procurement. University Degree in Business Administration, Public Administration or Social Sciences is an advantage.

20%

1. Experience and skills
   • Five (5) years of experience in providing administrative support to programme and office operations.
   • At least 2 years' experience in performing financial support, including budget tracking and monitoring, preparing budget revisions, purchase orders, payment requests, and performing related tasks and functions. Experience using Atlas and other programs and apps used by UN agencies an advantage.
   • Previous work experience in the UN and other development organizations is highly desirable.

60 %

1. Language and report writing skills
   • Fluency in English and Filipino is required.

20 %

Total Obtainable Score

100 %

Only the candidates who have attained a minimum of 70% of total points will be considered as technically-qualified candidates who may be contacted for validation interview.

Submission of application

Interested candidates are encouraged to submit electronic application to [email protected], with cc to [email protected], not later than 07 June 2022, 1700H Philippine time.

Submission package includes:

• Cover letter outlining relevant work experience
• UN Women Personal History Form(P11);
• Financial proposal with monthly fee. Please see the financial proposal template as below:

Items

Amount (PHP)

1. Lump Sum fee (monthly fee)

Report that highlights tasks performed related to

• Payments for short-term contract holders and consultants, as per contracts and upon receipt of deliverables
• Contract issuance and amendment for contract holders and consultants and make a payment, as needed, upon receipt of deliverables
• Procurement and selection of suppliers (merchandise, including hotels, transport), payment of DSAs for participants in physical events
• Administrative support for BRIDGE activities including but not limited to webinars, workshops, and other forums, and preparatory meetings for the same (emails, invitation, schedule, agenda, list of participants, online recording etc.)
• Updated procurement plan as required by procurement unit, as applicable.
• Budget monitoring and expenditures tracking report
• Monitoring and closure of agreements with donors
• Support on project partner audit as needed
• Filing system and online document depository

Monthly fee*4 months

Total financial proposal

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.