Consultant - Programme Assistant - EVAW Programme (Open to Indian Nationals Only)

Contract

This is a National Consultant contract. More about National Consultant contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

As the UN agency with the mandate to work on gender equality, UN Women is responsible for leading and coordinating United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world and at the country level. UN Women is also expected to provide strong and coherent leadership in support of countries’ priorities and efforts, building effective partnerships with civil society, the nodal government agency, private sector, and other relevant actors.

In times of crisis such as the COVID-19 pandemic, women and girls face higher risk of violence. Sexual and Gender Based Violence (SGBV) in India remains a highly prevalent and protracted problem which not only affects the human rights many women, girls and other vulnerable group, but remains a major public health and development challenge. COVID-19 outbreak has uncovered the existing inequalities in families and society in India and exacerbated the structural factors that contribute to SGBV in its different forms including domestic violence, intimate partier violence, violence against children, sexual exploitation, abuse and harassment, and at different sites- private pubic, work and online. The UN Secretary General made an appeal to the leaders of the Members States to put ‘Women and Girls Safety first’ and center- stage gender responsive measures in their plans to address the challenge of COVID-19, to build back better and equal world. India was among 140 countries to endorse the Call.

UN Women is currently implementing two programmes in 2022 on Gender-Responsive COVID-19 Recovery in India & COVID-19 and Ensuring Women’s Health, Wellness and Safety in Rural Spaces in the Tea Sector in Assam.

Within this context, UN Women seeks the services of a Consultant - Programme Assistant to support smooth management including implementation, monitoring and evaluations of the projects. Under the supervision of the Programme Specialist, will work in close collaboration with the EVAW team as well as the operations team at UN WOMEN.

Duties and Responsibilities

Provide administrative support to the Programme Unit:

• Undertake all logistical, administrative, and financial arrangements for organization for meetings, workshops, events, and missions;
• Support the team with email follow up with Implementing Partners;
• Regularly set up meetings with Implementing Partners and support in collating narrative an financial reports and supporting documents from partners;
• Work closely with selected CSOs grantees of the programme to ensure timely delivery of the agreed deliverables;
• Support in consolidating reports from partners;
• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Create requisitions (ERQ) for procurements and process payments for consultants;
• Receive correspondence and articulate the response with counterparts;
• Support the registration of new contracts and vendors and ensure expenditures are aligned with budget lines;
• Assist in drafting annual reports and workplan of the programme and uploading of cleared reports to RMS;
• Maintain full compliance of administrative activities with UN Women rules, regulations, policies and procedures.

Provide administrative support to Resource Mobilization:

• Prepare cost-sharing and other agreements;
• Support to compile and process information from donors, Regional and Country Office, and programme team, as inputs to various databases and documents.

Provide administrative support to the financial management of the Programme Unit:

• Support in budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring budget preparation and the finances of programme/projects, including the finalization of FACE forms (financial management form);
• Review financial reports and assist them technically if need may arise;
• prepare non-PO vouchers for development projects;
• Process payment for consultants
• Maintain internal expenditures control system;

Assist in the preparation and follow up of cost-recovery bills for the programmes.

Expected Deliverables:

• Workplan for the assignment.
• Timely and effective delivery of the project.
• Support in creation of projects and budget revisions for the programme.
• Timely and accurate support to events, workshops, and missions.
• Timely processing payments for partners and consultants.
• Timely travel arrangements for the Programme Team, including travel requisitions and claims.
• Timely registration of new contracts and vendors and ensure expenditures are aligned with budget line.
• Organizing logistical, administrative, and financial arrangements for meetings, workshops, events, and missions.

Competencies

Core Values / Guiding Principles:

Integrity:

• Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

• Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:

• Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies:

Ethics and Values:

• Demonstrate and safeguard ethics and integrity.

Organizational Awareness:

• Demonstrate corporate knowledge and sound judgment.

Work in teams:

• Demonstrate ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communicating and Information Sharing:

• Facilitate and encourage open communication and strive for effective communication.

Self-management and Emotional Intelligence:

• Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behaviour towards others.

Conflict Management:

• Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous Learning and Knowledge Sharing:

• Encourage learning and sharing of knowledge.

Functional Competencies:

• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates good oral and written communication skills;
• Focuses on impact and result for the partners and responds positively to feedback.

Required Skills and Experience

Education:

• Bachelor’s Degree or Master’s in Public Administration, Social Science, Business Management, or related field.

Experience:

• At least 3 to 5 years of progressively responsible experience in administration or programme management/support.
• Experience in working in a computer environment using multiple office software packages.
• Experience in supporting project coordination and team.

Language Requirements:

• Fluency in English and Hindi is required.

Application:

Interested applicants should apply to this announcement through UNDP jobs site: jobs.undp.org

Interested individual consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document:

• All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://asiapacific.unwomen.org/en/about-us/jobs

• Kindly note that the system will only allow one attachment, please combine all your documents into one (1) single PDF document. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

• Applications received after the close date will not be accepted.
• Only short-listed candidates will be contacted.

Evaluation and Selection Criteria

Criteria for shortlisting of CVs will be based on the following assessment:

• Required Degree and Qualification (5 points)
• Minimum Experience relevant to the assignment (15 points)
• Experience in working in a computer environment using multiple office software packages (5 points)

The evaluation process for selection of the candidate will be based on the following assessment:

• Interviews – 80 Points
• Writing Samples Evaluation - 20 Points

Please Note:

• For an assignment requiring travel, consultants of 65 years or more require full medical examination and statement of fitness to work to engage in the consultancy.
• Due to large number of potential applicants, only competitively selected candidates will be contacted for remaining steps of the service procurement process.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.