Consultant - Program management for DFAT and USAID

..

Purpose of the Consultancy

This consultancy aims to support multiple units of WHO Laos for project management of DFAT and USAID – WHO bilateral awards with a focus on coordination, financial monitoring and reporting. This is to support the multiple units to jointly implement the DFAT and USAID funded activities on Reproductive, Maternal, Newborn, Child and Adolescent Health (RMNCAH) system strengthening, Child immunization and strengthening Primary Health Care through community engagement.

Background

The WHO Representative Office in Lao PDR is recruiting a short-term consultant for project management to work across different units of the office to manage the DFAT and USAID bilaterally funded projects. Mother and Child Health and Quality and Safety unit (MCQ) is leading work on these bilateral grants with the divisions and units as following: Vaccine Preventable Disease (VDI), Health System Development (HSD), World Health Emergency (WHE) and Coordination and Communication for Health (CC4H) to deliver the program output.

The MCQ programme in WHO Country Office in Lao PDR is aiming at improving reproductive, maternal and child health of Lao population through strengthening health system, governance, and community engagement, with strategic focus on quality, efficiency and equity.

Under the supervision of HSD coordinator and technical officers as well as MCQ, VDI, HSD, WHE, and CC4H, the consultant is expected to support coordination of planning, monitoring of the implementation of activities of the two grants and support timely donor reporting. It will require close collaboration and coordination with all relevant staff in the WHO Country Office in Lao PDR and the donors. The consultant will closely work with Program Management Officer (PMO) of WHO Lao CO as well as program assistants of MCQ, VDI, HSD, WHE and CC4H, particularly in financial monitoring and management.

This consultancy needs broad understanding of the role of different units to support the across-unit program from health system development perspective.

Deliverables

Under the supervision of MCQ Team Lead and technical officers as well as relevant team leads, the Consultant will be responsible for delivering the following:

Output 1: Project Management of MCQ programme funded by USAID and DFAT

· Deliverable 1.1: Review expenditure against planned costs and provide support for potential on- time re-programming when needed.

· Deliverable 1.2: Monthly monitoring reports on encumbrances and expenditures, of USAID and DFAT funded activities, based on coordination with relevant teams within the consultant's contract period.

Output 2: Support for donor reporting and coordination

· Deliverable 2.1: To draft the donor reports (e.g., mid-term and final ones and all regular/ad-hoc reporting requests by donors) and submit it on time according to the donor reporting requirements

· Deliverable 2.2: To prepare ad-hoc meetings with donors in terms of technical and financial reports

· Deliverable 2.3: Collaborate with the communication team and all relevant teams in implementing the funding to develop donor visibility materials such as policy brief, and donor brochure.

Output 3: Support admin staff of MCQ/Health Systems Development teams and PMO to work with admin of other teams in monitoring of the implementation of the funding.

· Deliverable 3.1: Develop a monitoring tool/file to support MCQ admin and PMO to coordinate with admin of other teams.

· Deliverable 3.2: Update the monitoring file and flag with PMO and admin staff when any issues in the implementation of the funding are found.

Qualifications, experience, skills and languages

Educational Qualifications

Essential: Advanced University degree with specialization in business administration, public administration, public health, economics, project management, international relations or other field directly related to the substantive area of work.

Experience

Essential: At least 5 years of experience in public health.

Desirable:

• At least 3 years of project management experience in public health or relevant
• Working experience in international organizations and external relation and coordination
• Experience in external/internal working experience with USAID/DFAT is an asset.

Skills/Knowledge

• Project management skill and knowledge
• Understanding of health agenda of Sustainable Development Goals
• Understanding of aid effectiveness
• Ensuring effective use of resources

Languages and level required

Fluent in English, with excellent oral and written communication skills.

Location

On site, Vientiane, Lao PDR

Travel

The consultant is required to travel within the country.

All travel arrangements will be made by WHO – WHO will not be responsible for tickets purchased by the Consultant without the express, prior authorization of WHO. While on mission under the terms of this consultancy, the Consultant may receive subsistence allowance.

Visas requirements: it is the consultant’s responsibility to fulfil visa requirements and ask for visa support letter(s) if needed.

Others

Applicants are required to submit in a cover letter which includes a summary on how they will deliver on TOR and indicate their fee rate

Additional Information:

This vacancy notice may be used to identify candidates for other similar consultancies at the same level.

• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• For information on WHO's operations please visit: http://www.who.int.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits workforce regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its workforce. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply for WHO jobs.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter (https://www.who.int/about/who-we-are/our-values) into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listed candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• Consultants shall perform the work as independent contractors in a personal capacity, and not as a representative of any entity or authority.
• WHO shall have no responsibility for any taxes, duties, social security contributions or other contributions payable by the Consultant. The Consultant shall be solely responsible for withholding and paying any taxes, duties, social security contributions and any other contributions which are applicable to the Consultant in each location/jurisdiction in which the work hereunder is performed, and the Consultant shall not be entitled to any reimbursement thereof by WHO.
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].
• In case the recruitment website does not display properly, please retry by: (1) checking that you have the latest version of the browser installed (Chrome, Edge or Firefox); (ii) clearing your browser history and opening the site in a new browser (not a new tab within the same browser); or (iii) retry accessing the website using Mozilla Firefox browser or using another device. Click this ling for detailed guidance on completing job applications: Instructions for candidates

#