Consultant Aviation Security Programme Assistant

Result of Service Perform the duties listed.

Work Location Montréal

Expected duration It should be noted that this consultancy is to be filled for an initial period of 104 days.

Duties and Responsibilities THE ORGANIZATIONAL SETTING

The Aviation Security Policy (ASP) Section of Aviation Security and Facilitation (ASF), Air Transport Bureau (ATB) is responsible for developing new and amended Standards and Recommended Practices (SARPs) relating to the security of the international air transport system; developing and updating Annex 17 – Security; and managing and overseeing the work programme of the Aviation Security (AVSEC) Panel and its working groups. The Section is also mandated to ensure the continued development of aviation security guidance material including Doc 8973 – Aviation Security Manual; maintaining the Technical Annex to the Convention on the Marking of Plastic Explosives for the Purpose of Detection; providing support to the International Explosives Technical Commission (IETC); and provide support to the Assembly, the Council, and the Aviation Security Committee (ASC).

The ASP Section is also responsible for Cybersecurity Panel which is responsible for: Developing SARPs (Standard 4.9.1 and Recommended Practice 4.9.2 in Annex 17 – Aviation Security to the Convention on International Civil Aviation (the Chicago Convention)); Developing procedures and guidance material; Ensuring the international air law framework is adequate to address cyber-attacks against civil aviation; Raising awareness in different fora on the importance of addressing cybersecurity in civil aviation; Supporting aviation cybersecurity discussions on the national, regional, and global levels; and Developing aviation cybersecurity capacity building and implementation support initiatives for States and the wider aviation community.

In addition the ASP Section is also responsible for fostering cooperation on security matters with other United Nations agencies and international bodies. Among the many entities with which the ASP Section coordinates its work are the UN Counter Terrorism Committee (UNCTC), Counter-Terrorism Committee Executive Directorate (CTED), International Air Transport Association (IATA) and Airports Council International (ACI).

The incumbent reports to the Chief from whom she/he seeks advice and guidance on assignments and provides support to the other staff and Consultants. It is expected that the incumbent works autonomously, consulting and collaborating with other ASP Administrative staff, Technical Officers and C/ASP, as necessary.

MAJOR DUTIES AND RESPONSIBILITIES

Function 1

Provides effective assistance and support to the ASP Section, achieving results such as:

• Liaise and coordinate with staff of the Section and with other Bureaus/Offices, on the specific tasks;
• Request information from within and outside the Bureau;
• Consolidate material on multi-disciplinary subjects, including requests from other ICAO offices and international organizations;
• Conduct research on various aspects of Aviation Cybersecurity and Aviation Security Policy work in general, as necessary.
• Coordinate computer access and building access, for consultants and temporary staff;
• Maintain and update the ASP Section procedures and guidelines; and
• Respond to general routine queries and correspondence.

Function 2

Provides support to the Officers/Secretaries of the AVSEC and Cybersecurity Panels and Working Groups achieving results such as:

• Assist with pre-meeting preparations, ensuring accurate and timely production of meeting documentation, including presentations and programmes for delegates; and
• Assist in the processing of working documentation for meetings, prepared by the Secretariat, States and/or international organizations, as well as in the preparation of the final meeting report;
• Monitor the ICAO dashboard for the events and accept or reject participants on a daily basis;
• Liaise and coordinate with the offices concerned regarding registration, security, and other panel meeting related arrangements;
• Maintain the Secure Portal of each panel site, including making updates and changes as required;
• Edit, proofread, and process final reports of the panel meetings, ensuring their quality and compliance with the relevant standards for the documents;
• Maintain the AVSEC Events electronic inboxes for proper dissemination of information and correspondence; and
• Prepare and send out individual invitations to speakers and participants and keep record of responses.

Function 3

Contributes to the daily functioning of the ASP Section, achieving results such as:

• Handle internal and external queries relating to the areas of responsibilities or expertise of the Section; and
• Handle any other matters as assigned.

Function 4 (incl. Expected results)

Performs other related duties, as assigned.

Qualifications/special skills Educational background:

Secondary education, is required.

Professional Experience and Knowledge:

• Four years of relevant experience, is required.

• Experience is using MS Office and the maintenance of records, is required.

  Languages Essential:

Fluent reading, writing and speaking abilities in English.

Desirable:

A working knowledge of a second language of the Organization (Arabic, Chinese, French, Russian, Spanish).

Additional Information Please note that the daily rate for this position is 220$.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.