Consultant (3 months, Office-based) : HR support, Division of Private Fundraising and Partnerships (PFP)

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UNICEF - United Nations Children's Fund

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Application deadline 9 days ago: Wednesday 22 Nov 2023 at 22:55 UTC

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This is a Consultancy contract. More about Consultancy contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

The Division of Private Fundraising and Partnerships (PFP) and Geneva Common Services Human Resources Section is seeking temporary support of a consultant for a particular set of deliverables.

How can you make a difference?

Scope of Work:

The scope of work covers reporting, recruitment, onboarding and offboarding, absence and attendance management, benefits and entitlements, management of diplomatic requirements for staff and consultants.

The consultant will report to the Human Resources Officer who will provide overall direction and guidance and is expected to work closely with other members of the HR team.


Deliverable 1: HR Reporting

  • Reports related to contracts management, recruitment (staff & non-staff), onboarding & offboarding, stretch assignments, absence and attendance, entitlements and benefits, atypical queries are updated.
  • Trackers timely and accurately reflecting the status of each task, atypical cases, priorities/changes in priority, pending actions needed are delivered.
  • Reports related to audit preparation and queries are delivered.

Deliverable 2: Recruitment

  • Approximately 20-30 vacancy advertisements are prepared in Talent Management System and circulated.
  • Approximately 20-30 technical testing and interviews are scheduled.
  • Recruitment files and records are well documented, ensuring all necessary documentation has been uploaded through TMS and SharePoint Site.

Deliverable 3: Onboarding & Offboarding

  • Approximately 30-40 onboarding and offboarding cases are managed by working with different stakeholders (GSSC, Hiring Unit, IT, and etc.) in the smoothest manner possible.
  • Possible bottlenecks are proactively identified, elevated, and solved on time.

Deliverable 4: Absence and Attendance Management

  • Accurate and Up-to-date attendance and absence records are maintained. Documents are well recorded.
  • Absence and attendance data is analysed to identify trends and patterns.

Deliverable 5: Benefits and Entitlements

  • FAQs are set-up by analysing, researching, and verifying information in response to staff queries related to benefits and entitlements.

Deliverable 6: Management of diplomatic requirements for staff and non-staff.

  • Requests to CDL, UNLP, Ground Pass, attestations, and related documentation are managed on a timely manner.

To qualify as an advocate for every child you will have…


  • A first level university degree in Human Resources or relevant area is required.


  • A minimum of two years of progressively responsible Human Resources experience in the relevant areas is required.
  • Experience with UNICEF/UN an asset.
  • Experience with staff administration, entitlements and benefits is highly desirable.


  • Fluency in English is required. Knowledge of French is an asset.

Technical Knowledge:

  • Good knowledge of HR principles, rules, regulations and procedures within the UN.
  • Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems (TMS, SAP, Service Gateway).
  • Ability to extract and format data and to solve operational problems.

Interpersonal and communication:

  • Takes responsibility to respond to internal and external service needs promptly and proactively; takes initiative to ensure that deadlines, rules and regulations are met. Uses own discretion to address unforeseen situations.
  • Demonstrates a high degree of confidentiality, initiative and good judgment.
  • Demonstrates courtesy, tact, patience, and ability to work effectively with people of different national and cultural backgrounds.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).

To view our competency framework, please visit here.


Please indicate your all-inclusive (lump sum) fees in USD against the deliverables listed above. If there is a need for business travel, the travel costs will be covered by UNICEF separately. The office selects the individual based on best value for money.

Payment of professional fees will be based on submission of agreed deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

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