Consultancy: Programme support, Polio Eradication Programme (2 months), Geneva (home based)

Contract

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UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a future

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries.

To continue deliver results for women and children UNICEF is facing a need to adjust strategies in ever more rapidly changing and increasingly more complex social environment and contexts. UNICEF is looking for innovative, action oriented, compassionate practitioners, who are able to work and collaborate with teams across a broad range of technical fields and disciplines commensurate to the complexity of challenges faced in the modern world.

How can you make a difference?

The purpose of the assignment is to provide high quality programme administrative support to the polio outbreak team by carrying out a range of procedural, administrative, secretarial and operational tasks. The Programme Assistant will ensure the smooth functioning of the Polio Outbreak team in alignment with UNICEF rules and regulations.

Key functions and accountabilities include the following:

The recruited consultant will perform the following duties and responsibilities under the supervision of the Senior Manager, Polio Outbreak Response:

• Prioritize and track the schedule of meetings and respond to information queries in person or by telephone or e-mail.
• Receive, review and route incoming correspondence and on behalf of the supervisor follow up on actions taken by other members of unit.
• Arrange for the Senior Programme Manager’s participation in internal and external meetings, conferences and visits to UNICEF regional and country offices, and prepare background information and briefings on sponsoring offices and institution as required.
• Arrange for telephone/video conferences, workshops and face-to-face meetings. Co-ordinate logistical arrangements, i.e., travel, conference facilities, amenities and secretarial assistance.
• Arrange travel for the unit using online bookings tools to set-up itinerary, requesting visa, security and medical clearance, hotel booking and ground transportation.
• Maintain travel plan, certifications in VISION in coordination with travel unit, manage travel arrangements including preparation of TAs, processing of itinerary, visas, health and security clearances and other related work for travel of professional staff, and for consultants, as necessary.
• Act as Focal person for administrative and personnel issues for the team. Monitor and follow-up on personnel-related matters pertaining to Polio staff and consultants
• Process all invoices for staff members, consultants, vendors and institutional contracts
• Assist in the preparation and processing of individual and institutional contracts, TA and FT paperwork as required ensuring that the Terms of Reference, and other required background documentation are in order, including using correct budget codes and ensuring availability of funding.
• Provide support in preparation of interviews for recruitment and liaise with Polio Operations Assistant in NYHQ to ensure supporting documentation is in order.

To qualify as an advocate for every child you will…

• Completion of Secondary Education (i.e. High School Diploma) is a minimum requirement, preferably supplemented by technical or university courses related to the work of the organization.
• A minimum of five (5) years of progressively responsible work experience in an administrative/clerical capacity is required.
• Working knowledge of UNICEF programme policies and administrative and financial procedures is desirable.
• Advanced computer literacy and the ability to effectively use standard office software tools (MS Office, Enterprise database) and other office technology to create documentation, exchange and archive e-mail, and maintain electronic filing systems is highly desirable.
• Fluency in English (verbal and written) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The competencies required for this post are...

• Demonstrates Self-Awareness and Ethical Awareness
• Works Collaboratively with others
• Builds and Maintains Partnerships
• Innovates and Embraces Change
• Thinks and Acts Strategically
• Drives to achieve impactful results

• Manages ambiguity and complexity

  To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

Requirements:

• Completed profile in UNICEF's e-Recruitment system and provide Personal History Form (P11)
• Upload copy of academic credentials
• Financial proposal that will include:
• your daily/monthly rate (in US$) to undertake the terms of
• Any other estimated costs: visa, health insurance, and living costs as applicable.

• Your availability

• Any emergent / unforeseen duty travel and related expenses will be covered by UNICEF.

• At the time the contract is awarded, the selected candidate must have in place current health insurance coverage.
• Payment of professional fees will be based on submission of agreed satisfactory deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.

U.S. Visa information****:

With the exception of the US Citizens, G4 Visa and Green Card holders, should the selected candidate and his/her household members reside in the United States under a different visa, the consultant and his/her household members are required to change their visa status to G4, and the consultant’s household members (spouse) will require an Employment Authorization Card (EAD) to be able to work, even if he/she was authorized to work under the visa held prior to switching to G4.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process

Remarks

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws