Consultancy - ECHO Project Monitoring and Reporting consultant, LACRO, Panama City (21 Months)

Consultant Crisis & Emergency Response

Contract

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UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, an advocate

How can you make a difference?

Background

UNICEF promotes the rights and welfare of all children and adolescents in everything we do. Together with our allies, we work in 190 countries and territories to transform this commitment into practical actions that benefit all children, especially focusing our efforts on reaching the most vulnerable and excluded, worldwide.

The UNICEF Latin America and Caribbean Regional Office is based in in Panama, operating in 36 territories, including 24 country offices.

UNICEF works to put the rights and well-being of the most disadvantaged children at the heart of the social, political, and economic agenda, in line with our equity focus, working across our organization and with our partners in government, civil society and the private sector to support shifts in public policy, fuel social engagement, and increase investment for children. For more information about UNICEF and its work. (www.unicef.org/lac)..)

UNICEF LAC Regional Office manages several interventions of humanitarian preparedness and response financed by ECHO in the frame of the HIP appeal {2022 - 2023), including 3 projects: 1) Response to the migration Outflow in South America (Brazil, Dominican Republic, Ecuador, Peru, Trinidad and Tobago and Venezuela); 2) Building resilience in protection and education services (El Salvador, Guatemala, Honduras, Nicaragua and Panama); 3) Strengthening education, child protection and social protection shock responsive systems in the Caribbean (Belize, Cuba, Anguila). In this framework, UNICEF seeks to continue the regional coordination structure to support the implementation of both ECHO actions as well as other potential actions funded by ECHO during 2022 and 2023, by providing direct and remote support to country offices to address the increasing number of complex crises affecting children. This support includes technical assistance, quality assurance and oversight to ensure timely and effective humanitarian response in pursuit of the Core Commitments for Children in Humanitarian Action {CCCs), including cross-cutting programming (i.e., on gender, early childhood development, adolescents and disabilities) in all countries where a humanitarian situation is revealed.

Purpose of the Assignment

Under direct supervision of the Regional Emergency Specialist, the ECHO Project Monitoring and Reporting consultant, will be responsible for the following duties:

1. Support LACRO Emergency Unit in monitoring the regional ECHO HIP projects' implementation in LAC (South America, Central America and Caribbean), ensuring the achievements of results as well as promoting that CO's actions are synergic and take place according to the work plan with an appropriate allocation of resources and timely delivery of results.

2. Support LACRO Emergency Unit in the follow-up of the regional ECHO HIP Projects in LAC region, focusing on the quality reporting of COs' activities, work plans, budgets and target progresses, as well promoting that COs' actions generate evidence for appropriate humanitarian knowledge sharing, as needed.

3. Assist LACRO Emergency Unit in the overall information management (IM) related to the regional ECHO HIP projects projects, as well as the due diligence in any administrative matters of the projects, such as registry and maintenance of project files and records and situation monitoring reports associated with the projects.

4. Formulation of new proposals for ECHO.

Specific Tasks

In close coordination with LACRO Emergency Unit:

1. Monitor the technical implementation of ECHO HIP projects in support and close coordination with LACRO Emergency team and COs' focal points.

2. Ensure follow-up and reporting (both internal bi-monthly and to the donor) - interim and final including technical and financial - of the ECHO HIP projects implementation, including evidence generation and related knowledge sharing.

3. Ensure that the overall information management (IM) associated to ECHO HIP projects is carried out as planned, in coordination with cos involved.

4. Work on the formulation of new proposals for ECHO based on the donor's templates.

Expected Results

1. The technical implementation of ECHO HIP projects is monitored in a timely and effective manner, in coordination with LACRO Emergency team and cos' focal points.

2. The internal bi-monthly and the interim and final donor reports of ECHO HIP projects (technical and financial) are elaborated with quality and in a timely manner, along with evidence/knowledge generation and sharing.

3. The planned information management (IM) for the ECHO HIP projects is carried out in an effective and timely manner, in coordination with the cos involved.

4. New project proposals have been formulated for HIP or other ECHO appeals, based on the donor's templates.

Deliverables

Description

Duration [in days]

Expected deadline

Project SharePoint sites created/updated for South America Outflow - Central America and Caribbean projects.

10

30 days after contract start

Project monitoring tools created/updated (narrative and target progress) for South America Outflow - Central America and Caribbean projects.

10

30 days after contract starts

Technical and financial implementation report (1)

31/12/2023

• South America Outflow project

12

• Central America project

12

• Caribbean project

12

Report of periodic monitoring meeting with ECHO and COs South America Outflow

6

Technical and financial implementation report (2)

• South America Outflow project

12

28/2/2024

• Central America project

12

• Caribbean project

12

Interim report of Central America project (Response, Central America)

30

15/04/2024

Report of periodic monitoring meeting with ECHO and cos (South

America Outflow)

5

15/06/2024

Technical and financial implementation report (3)

• South America Outflow project

12

• Central America project

12

• Caribbean project

12

Report of periodic monitoring meeting with ECHO and COs South America Outflow

5

31/07/2024

Technical and financial implementation report (4)

• Central America project

12

• Caribbean project

12

Final Report of South America project (Response South America Outflow)

30

15/09/2024

Technical and financial implementation report (5) - (Caribbean project)

12

15/11/2024

Final Report of Central America project (Response, Central America project)

30

Technical and financial implementation report (6) - (Caribbean project)

12

15/01/2025

Interim Report 2 of Caribbean project (DP, Caribbean project)

30

Technical and financial implementation report (7) - (Caribbean project)

12

15/01/2025

Interim report 1 of Caribbean project (DP, Caribbean project)

30

Technical and financial implementation report (8) - (Caribbean project)

12

15/05/2025

Technical and financial implementation report (9) - (Caribbean project)

12

Technical and financial implementation report (10) – (Caribbean project)

12

30/06/2025

Final Report of Caribbean project (DP, Caribbean project)

30

Total no. of days

420

To qualify as an advocate for every child you will have…

Minimum Requirements and Qualifications

Education

• University degree in Social Sciences, International Relations, Education, Public Policy, Social Policy, Social Development, Community Development, or other relevant disciplines.
• Minimum of 5 years of relevant professional work experience in project management and coordination in the humanitarian and or human rights sector.
• Work Experience International and developing country work experience at Regional, National or sub national level.
• Familiarity with emergency response strategies, as part of the main UNICEF programme areas.
• Experience in Humanitarian Action and with ECHO projects.
• Networking experience with international organizations, NGOs and other key partners at regional and country level.

Languages

Fluency in Spanish and English is required.

Technical knowledge

• Professional technical knowledge and expertise in project technical coordination
• Extensive knowledge of UNICEF programme works in the LAC Region in the areas of Humanitarian Action.

Administrative details

Supervision

The consultant will work under the direct supervision of the Regional Emergency Specialist for LAC.

Workplace

This is a home-based consultancy

Duration

This contract is expected to start on 01 October 2023 with an estimated duration of 21 months.

How to apply

Application should be submitted online and should include: TMS application form duly completed, Cover Letter and Financial proposal.

Qualified candidates are requested to indicate an all-inclusive (lump sum) fees for the services to be including all associated administrative and travel costs.

Travel

Travel is not foreseen for this consultancy. Should travel is requested, it will be covered by UNICEF as per policy.

• Travel costs will be estimated and added to the contract once they are determined based on UNICEF Financial Rules and Regulations. • For agreed country visits, the contractor/consultant will be responsible in administering their own travel. UNICEF will reimburse travel related expenses based on actual costs or on the below Travel criteria whichever is lower and upon presentation of receipts. • Any travel involved should be budgeted according to UN Travel Standards as a ceiling. • UN Secretariat Administrative Instruction on Official Travel, STLA1L2013L3: Sect. 4, para. 4.2, numerals (d) and (e) • For information on Daily Subsistence Allowance (DSA), can be found on the International Civil Service Commission website (all countries and destinations can be found by navigating on the map).

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).

To view our competency framework, please visit here.

*****

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.

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Added 1 year ago - Updated 11 months ago - Source: unicef.org