Conference Services Team Assistant
Provide secretarial, administrative, and general support to CMS Meetings.
This opening expired 1 year ago.
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Overview
Provide secretarial, administrative, and general support to CMS Meetings.
You have:
- High school diploma or equivalent is required.
- At least three (3) years relevant work experience is required; preferably some of which should have been in an international setting.
- Excellent knowledge of MS Office (Word, Excel, MS Project, PowerPoint, etc).
- Supplementary courses and/or training in administration, project management or other relevant field is an advantage.
- Fluency in English is required, including excellent drafting skills.
- Knowledge of Portuguese would be an asset.
Contract
This is a Consultancy contract. More about Consultancy contracts.
Result of Service
CMS Meetings are effectively serviced
Work Location
Bonn
Expected duration
6 months
Duties and Responsibilities
The overall purpose of this consultancy is to provide secretarial, administrative and general team assistant functions, including: a) Support the organization of meeting leading up to COP15, including the the 8th meeting of the Sessional Committee of the Scientific Council; b) Support the organization of the 15th meeting of the CMS Conference of the Parties and associated meetings (Campo Grande, Brazil, 23-29 March 2026); c) Provide overall support to the CMS Conference Service Team. The overall purpose of this consultancy is to provide secretarial, administrative and general team assistant functions, including: a) Support the organization of meeting leading up to COP15, including the the 8th meeting of the Sessional Committee of the Scientific Council; b) Support the organization of the 15th meeting of the CMS Conference of the Parties and associated meetings (Campo Grande, Brazil, 23-29 March 2026); c) Provide overall support to the CMS Conference Service Team. Within delegated authority, the contractors will be responsible for assisting the Conference Service Team with the logistical preparations in the run up to the above-mentioned meetings by: • Responding to enquiries from meeting participants and Secretariat staff • Maintaining the meeting registration lists • Liaising with Conference Services Unit and other staff on technical and logistical arrangements • Preparing invitations and other official documents • Preparing the draft participants lists for the meetings • Assisting with the shipping of material to venue • Providing travel and visa support to delegates • Communicating with delegates and travel agent regarding delegates' travel to the venue • Formatting and posting meeting documents
Qualifications/special skills
Academic Qualifications: High school diploma or equivalent is required. Supplementary courses and/or training in administration, project management or other relevant field is an advantage. Excellent knowledge of MS Office (Word, Excel, MS Project, PowerPoint, etc). At least three (3) years relevant work experience is required; preferably some of which should have been in an international setting. Excellent knowledge of office procedures. Experience in conference support or related area is desirable.
Languages
Fluency in English is required, including excellent drafting skills. Knowledge of Portuguese would be an asset.
Additional Information
Not available.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you describe your experience with organizing meetings and events? | This question evaluates your organizational skills and experience in supporting conference activities. | Provide specific examples of meetings you've organized or supported, highlighting your role and the outcomes. |
| How do you ensure effective communication with all stakeholders involved in a project? | This assesses your communication skills and ability to liaise with different parties. | Pro members can see the explanation. |
| What tools do you use to manage documents and tasks effectively? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a time when you had to handle competing priorities. How did you manage? | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps do you take to prepare for a high-profile meeting? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you provide an example of how you’ve dealt with a challenging participant at a meeting? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you track and document meeting outcomes? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to maintain confidentiality in an administrative role? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
careers.un.org
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