Conference Services Assistant
Provide conference planning and coordination support at UNCC Bangkok.
This opening expired 1 year ago.
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Overview
Provide conference planning and coordination support at UNCC Bangkok.
You have:
- Minimum of high school diploma or equivalent is required.
- A first-level university degree may be accepted in lieu of two years of required experience.
- A minimum of three years of responsible experience in conference management, administration, logistics or related areas is required.
- One year of experience is required if graduated with a first-level university degree.
- Experience in planning and organizing conferences and meetings is desirable.
- Experience with MS Office and operating virtual meeting platforms (i.e. MS Teams, Zoom, other event management platforms) is desirable.
- Fluency in English and Thai is required.
Contract
This is a Consultancy contract. More about Consultancy contracts.
Result of Service
Under overall supervision of the Chief, Conference Management Unit, the individual contractor will provide conference planning and coordination support to the meetings/conferences held at the United Nations Conference Centre (UNCC), Bangkok in the year 2025. The individual contractors would perform the overall tasks efficiently and timely carry out throughout the meeting period. The individual contractor is required to perform the following functions: • Provides conference room support services to the participants attending the meetings, and other secretarial/clerical supports during the meetings • Assists Event Managers in planning, preparation and servicing of Intergovernmental Meetings (IGM) in coordination with relevant ESCAP Divisions. • Provides necessary support in participants registration and badging process. • Monitors and ensures all catering services for the meetings are provisioned in line with clients’ request. • Performs other duties as required.
Work Location
Bangkok
Expected duration
1/2-31/12/2025
Duties and Responsibilities
The Conference Management Unit of the Conference and General Services Section, Division of Administration, United Nations Economic and Social Commission for Asia and the Pacific (ESCAP), is seeking short-term assistance for conference planning and coordination support for various meetings/conferences held at the United Nations Conference Centre (UNCC), Bangkok in 2025.
Qualifications/special skills
Minimum of high school diploma or equivalent is required. A first-level university degree may be accepted in lieu of two years of required experience. A minimum of three years (or one year if graduated with a first-level university degree) of responsible experience in conference management, administration, logistics or related areas is required. Experience in planning and organizing conferences and meetings is desirable. Experience with MS Office and operating virtual meeting platforms (i.e. MS Teams, Zoom, other event management platforms) is desirable.
Languages
Fluency in English and Thai is required.
Additional Information
The service requirements are between 1-10 days for each meeting. The service fee is THB 2,500 per day per person.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you describe a time when you successfully managed a conference? | The interviewer wants to assess your practical experience in organizing events. | Provide details about the conference, your role, and the outcome. |
| How do you prioritize tasks during busy conferences? | This question evaluates your organizational and time management skills. | Pro members can see the explanation. |
| What tools do you use for virtual meeting management? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a challenging situation you faced during an event and how you handled it. | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you ensure effective communication with participants before and during a conference? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
careers.un.org
