Communications Officer P3 - Tokyo, Japan

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees. We encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Are you a Communications Officer interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organisation investing in its people?

If so, an exciting & fulfilling career awaits you!!! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.

DEADLINE FOR APPLICATIONS

Applications must be submitted by Sunday, July 30th 2023 (11:59 PM CET).

WHO WE ARE

The United Nations World Food Programme (WFP) is the world’s largest humanitarian organization, saving lives in emergencies, building prosperity and supporting a sustainable future for people recovering from conflict, disasters and the impact of climate change. WFP’s Japan’s mission is to raise awareness of WFP’s work amongst the public and partners in Japan – one of the top-ranking and consistent donor countries.

The WFP Japan Office acts as a partnership hub, fostering strategic partnerships with Japanese institutions, liaising with the Government as well as the private sector, including the Japan Association for the WFP (JAWFP), a non-profit entity in support of WFP, and strengthening advocacy to key stakeholders to achieve the Sustainable Development Goal (SDG) 2, zero hunger.

In WFP Offices, job holders report to the Office Director with functional supervision from the Director of Communications or the designate at Headquarters. The Communications Officer, P3, is expected to work with high degree of independence to carry out his/her work plan using technical knowledge and experience to analyse data, prepare reports, provide advice and solutions to problems, and identify opportunities for improvements. The role is carried out daily in both Japanese and English.

To learn more about WFP, visit our website: https://www.wfp.org/ and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN US?

• WFP is a 2020 Nobel Peace Prize Laureate
• WFP offers a highly inclusive, diverse and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer attractive compensation package (please refer to Terms and Conditions section).

KEY ACCOUNTABILITIES (not all-inclusive)

1. Develop, maintain and update an appropriate work plan for the assigned area, which implements the corporate communications strategy, in order to maintain and enhance the visibility and reputation of WFP, and support fundraising activities, ensuring alignment with WFP strategy.
2. Plan, manage and evaluate communications campaigns and events that favourably impact the views of the public, opinion leaders and donors in order to raise WFP’s profile and support fundraising activities.
3. Prepare communications products that effectively convey the desired message to targeted audience(s).
4. Maintain and develop a contact list of journalists and media outlets, and manage the regular flow of news/information about WFP’s work to the media, ensuring reputational risks are identified and managed.
5. Manage the WFP Japanese language website, and lead the content development, translation and maintenance process.
6. Define a social media plan for the assigned area which leverages social media content, platforms, networks and partners to enhance coverage and support of WFP’s activities.
7. Generate and/or facilitate the production of donor specific visibility content including, text, photos, videos and audio for use across a range of integrated online and offline platforms, in order to support fundraising activities in Japan, ensuring consistency with corporate messages.
8. Track and analyse traditional and online media, to identify trends and/or issues, and propose solutions and ideas to improve the effectiveness of communication strategy and activities.
9. Provide marketing expertise to analyse the market's trend, formulate schemes and campaigns to enhance WFP's brand and contribute to fundraising activities.
10. Identify and maintain relationships with celebrities supporting WFP, including the WFP National Ambassador, and coordinate all aspects of their activities which contributes to awareness and fund raising for WFP.
11. Coordinate with Japan Association for WFP (JAWFP), a non-profit entity in support of WFP, to ensure brand consistency and alignment with corporate messages, and to generate synergy effects with their communications and fundraising activities.
12. Build capacity of WFP and JAWFP staff in all aspects of external relations communication, providing advice, strategic guidance and training to ensure consistent, quality communications activities that deliver the desired impact.
13. Manage junior communications officers/team, develop work plans, monitor performance against objectives, and ensure appropriate development to enable high performance.
14. Coordinate and prepare accurate and timely reporting on communications activities that enables informed decision-making, evaluation of objectives and consistency of information presented to stakeholders.
15. Work in close collaboration with counterparts to align activities and ensure a coherent approach to communications within WFP.
16. Contribute to preparedness actions, providing technical recommendations and guidance and monitoring the management of communications specific risks.
17. Other duties as required.

QUALIFICATIONS & KEY REQUIREMENTS

Education:

• Advanced University degree in Journalism, International Relations, Public Relations, Communications, or other relevant field, or First University degree with additional years of related work experience and/or trainings/courses.

Experience:

• Minimum of 5 years of relevant professional experience
• Experience in specialized communications and marketing practices as well as experience in developing and implementing communication, marketing, advocacy, and outreach strategies/plans/campaigns.

Languages:

• Fluency (level C) in English and Japanese.
• Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese, which is a WFP working language. (You do not need to currently hold or provide a certificate, but your language proficiency will be tested by WFP if you progress through the recruitment process.)

MORE ABOUT YOU

• Knowledge and experience of humanitarian, development, SDGs or related areas in an international environment.
• Knowledge and/or experience of communications, marketing and advocacy in the Japanese market.
• Experience in planning, gathering and producing tailored multimedia content.
• Strong written and verbal communication skills.
• Has managed small teams of staff with related areas of expertise in the delivery of innovative communications projects
• Well-organized and detail-oriented with strong judgement/decision-making skills.
• Experience in fundraising would be considered an asset.
• Ability to understand what audiences need and how they want to consume it.
• Ability to plan and organize work and communicate effectively.
• Ability to handle a large volume of work and to meet strict deadlines.

WFP LEADERSHIP FRAMEWORK

These are the common standards of behaviour that guide HOW we work together to accomplish our mission.

Leads by Example with Integrity Drives Results and Delivers on Commitments Fosters Inclusive and Collaborative Teamwork Applies Strategic Thinking Builds and Maintains Sustainable Partnerships Lives the WFP values and shows humanity and integrity by role modelling care for others

Delivers on commitments and adapts readily to change

Is inclusive and collaborative, and contributes to a culture of learning and personal growth

Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things

Builds and nurtures external partnerships and collaborates with partners to deliver common objectives

TERMS AND CONDITIONS

Mobility is and continues to be, a core contractual requirement in WFP. The selected candidate will be employed on a fixed term as well as a rotational contract with a probationary period of one year.

WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days' annual leave, home leave, an education grant for dependent children, pension plan and medical insurance. For more details, please visit icsc.un.org.

The selected candidate will be required to relocate to Tokyo, Japan to take up this assignment.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable)
• Once your profile is completed, please apply, and submit your application
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.