Communication Consultant for ACP-EU Development Minerals Programme: Phase II

Consultant Leadership

Overview

Enhance visibility of the ACP-EU Development Minerals Programme.

You have:

• Masters’ degree in a Communications, journalism, marketing, and any relevant discipline.
• A minimum of 2 years of experience in communications, social media management, or journalism.
• At least one year experience in communications with an international organization is an asset.
• Fluency in English and French (both oral and written) is required.
• Experience in the use of graphic design software.

Contract

This is a International Consultant contract. More about International Consultant contracts.

Background

The ACP-EU Development Minerals Programme is a capacity-building programme that aims to build the profile and improve the management of development minerals (industrial minerals; construction materials; dimension stones; and semi-precious stones). The programme is an initiative of the Organisation of African, Caribbean and Pacific States (OACPS), financed by the European Union and UNDP, and implemented by UNDP.

Development minerals are minerals and materials that are mined, processed, manufactured and used domestically in industries such as construction, manufacturing, and agriculture. They have a high degree of economic linkage and utilization close to the location where the commodity is mined. The mining of development minerals has important implications for sustainable development. However, they have not to date received adequate attention for their potential to impact livelihoods and few development programmes have provided support for this mining sub-sector. Often referred to as Low-Value Minerals and Materials (LVMM) due to their low price as a function of their weight, and their relatively low value to international commodity markets, development minerals provide crucial inputs for domestic economic development (infrastructure, manufacturing, construction and agriculture to name a few) and have the potential to be high value in terms of domestic development.

Programme Implementation and Management

The ACP-EU Development Minerals Programme is building the capacity of key stakeholders in the sector, including public stakeholders such as regulatory agencies and local governments; private stakeholders such as small-scale mining enterprises, intermediaries, transportation and logistics service providers, construction companies; business development stakeholders such as mining and quarrying associations, Chambers of Mines, training centres, universities, consulting companies; and social stakeholders such as civil society organizations and community groups.

The programme is being implemented at both regional and country levels. Regional level activities such as training will involve forty (40) countries from the 6 OACPS regions; while in-depth support at the country level is being provided for 6 countries namely: Cameroon, Fiji, Guinea (Conakry), Jamaica, Uganda and Zambia. Four additional focus countries have been added to bring the total number to ten (10). Training and support will be provided in the following thematic areas of importance to the sector: 1) mine and quarry management; 2) environment, health and safety; 3) entrepreneurship skills; 4) market analysis and investment promotion; 5) geo-data and maps design; 6) community relations and addressing grievances.

The Programme is seeking a Communication Consultant to effectively communicate its work and beneficiaries, as well as give the Programme sufficient visibility. The assignment will target the following constituents:

a) Participants of the capacity building activities (namely, public stakeholders; private stakeholders; business development stakeholders; and civil society stakeholders);??

b) Interested sector specialists, including, key regional institutions in the OACPS, multi-lateral and bi-lateral institutions, development partners, research institutions, academia, international and national NGOs, civil society actors, the financial services sector, private equity firms and other UN agencies.?

Duties and Responsibilities

Duties and Responsibilities of the Communications Consultant

The ACP-EU Development Minerals Programme requires a Communications Consultant to support the implementation of its Communication and Visibility Strategy by providing adequate and effective visibility of the transformative impact of the programme at local, national, regional and global levels. This enhancement of visibility will include support in the wide-spread dissemination of the programme’s communication and knowledge products to targeted audiences in the form of quarterly bulletins, leaflets, pamphlets, communiqués, press releases, brochures, policy briefs, working papers, reports, factsheets, snapshots, banners, display panels, audio-visual productions such as short video pieces etc.

The Communications Consultant will work under the supervision of the Programme Specialist while also collaborating with the programme team; the country coordinators and communication officers at country-level in the focus countries; communication officers of partner organisations like OACPS and EC; and communication officers at the regional level in Addis Ababa and Brussels.

In this regard, the Communications Consultant will:

• Enhance the visibility of the ACP-EU Development Minerals Programme through effectively communicating the programme’s activities, outputs and outcomes to diverse audiences using print, audio-visual, and social media platforms; and
• Ensure the adherence to, and implementation of the Communication and visibility strategy of the ACP-EU Development Minerals Programme to all media and publicity undertakings.

Summary of key functions:

The Communications Consultant will undertake the following functions:

1. Support the implementation of the Programme’s Communications and Visibility Strategy by effectively using a combination of media and communication tools including website, social media presence and regular publications
2. Support communications campaigns to raise visibility of the programme, in partnership with EC and OACPS
3. Develop promotional materials and publicity activities, including reports, bulletins, brochures, etc.
4. Adopt innovative ways of managing the Programme’s mail management platform to boost the subscriber base of the Programme’s communications materials
5. Monitor and provide reports on the results and impacts of the communication/visibility activities undertaken

Expected outputs/deliverables

Target Timeline

Payment %

Develop visibility and branding materials for the Programme and its focus countries (including factsheets, flyers, brochures, bulletins, postcards, calendars, reports, etc)

14th April 2022

16

Develop visibility and communications materials for the new focus countries

15th May 2022

16

Produce a social media management and media monitoring strategy

15th July 2022

16

Support targeted updates to the Programme website, conduct analytics of the mail management software and develop a strategy on use engagement by mail

14th September 2022

16

Organise training and produce training materials for Country Coordinators on the use of social media to provide visibility for country-level activities

15th August 2022

16

Develop a communications toolkit and training for new Programme focus countries

15th June 2022

20

The timeline for delivering the above outputs will be discussed and documented in contractual documents.

Intellectual Property:

All information pertaining to this programme as well as outputs produced under this contract shall remain the property of the UNDP who shall have exclusive rights over their use. Except for purposes of this assignment, the products shall not be disclosed to the public nor used in whatever format without written permission of UNDP in line with the national and International Copyright Laws applicable.

Competencies

Core Competencies:

• Demonstrates sound judgment
• Demonstrates and safeguards ethics and highest standards of integrity, discretion and loyalty
• Acts as a team player while also taking individual initiative to complete outlined tasks
• Sharing knowledge - across the programme – through supporting the building of a culture of knowledge sharing and learning

Functional Competencies:

• Highly skilled practical background in effective utilization of diverse communication and visibility tools;
• Strong organisational and research skills;
• Computer proficiency in standard software applications (MS Office, Excel, Word, PowerPoint)
• Possession of graphic design skills and familiarity with video publishing software is an asset
• Excellent analytical, communications and writing skills;
• Excellent skills in the use of social media platforms as well as new and evolving digital technologies;
• Commitment to excellence in producing quality work;
• Demonstrates ability to identify problems and propose solutions;
• Demonstrates professional competence and expert knowledge of the pertinent substantive areas of work;
• Excellent interpersonal skills and ability to create and nurture networks and partnerships
• Familiarity with the UN system; and
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Required Skills and Experience

Education

• Masters’ degree in a Communications, journalism, marketing, and any relevant discipline.

Experience

• A minimum of 2 years of experience in communications, social media management, or journalism
• At least one year experience in communications with an international organization is an asset.
• Self-starter, organized, able to multitask, balance multiple responsibilities, and adopt new skills in evolving communication landscape
• Demonstrated ability to take initiative and work independently
• Experience in the use of graphic design software

Language

• Fluency in English and French (both oral and written) is required;

Application Submission Process:

The application submission is a two-step process. Failing to comply with the submission process may result in disqualifying the applications:

Step 1: Interested individual consultants must include the following documents when submitting the applications in UNDP job shop (Please note that only 1 (one) file can be uploaded therefore please include all docs in one file):

• Personal History Form (P11), indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references (the template can be downloaded from this link: http://sas.undp.org/Documents/P11_Personal_history_form.doc
• An updated curriculum vitae with a written sample of previous communication/visibility materials developed by the candidate

Step 2: Submission of Financial Proposal

Applicants are instructed to submit their financial proposals in US Dollars or EURO for this consultancy to procurement.be@undp.org using the financial proposal template available here: http://procurement-notices.undp.org/view_file.cfm?doc_id=45780. The proposals should be sent via email with the following subject heading: “Financial Proposal/Commucanition consultant/LVMM by latest MArch 7th, 2022. Proposals to be received after the deadline will be rejected. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal should be all-inclusive and include a breakdown. The term ‘all-inclusive” implies that all costs (monthly professional fees, travel-related expenses if applicable, communications, utilities, consumables, insurance, etc.) that could possibly be incurred by the Contractor are already factored into the financial proposal.

Application Evaluation Process

Individual consultants will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

• Responsive/compliant/acceptable; and
• Having received the highest score out of a pre-determined set of technical and financial criteria specific to the solicitation.

Technical Criteria weight: [70%]

Financial Criteria weight: [30%]

Only Individual Consultants obtaining a minimum of 70% on the Technical evaluation would be considered for the Financial Evaluation.

Technical Criteria - 70% of total evaluation – max. 100 points:

• Masters’ degree in a Communications, journalism, marketing, and any relevant discipline. (15 points)
• A minimum of 2 years of experience in communications, social media management, or journalism (25 points);
• At least one year of experience in communications with an international organization is an asset. (20 points);
• Interview inclusive of written sample of previous communication/visibility materials developed by the candidate (25 points);
• English and French language proficiency (15 points).

Financial Criteria - 30% of total evaluation

The following formula will be used to evaluate financial proposal:

p = y (µ/z), where

p = points for the financial proposal being evaluated

y = maximum number of points for the financial proposal

µ = price of the lowest priced proposal

z = price of the proposal being evaluated

UNDP is applying fair and transparent selection process that would take into account both the technical qualification of Individual Consultants as well as their price proposals. The contract will be awarded to the candidate obtaining the highest combined technical and financial scores. Please go the following link for the General Conditions of Individual Contracts: https://procurement-notices.undp.org/view_file.cfm?doc_id=201288

UNDP retains the right to contact references directly.

Payments to the individual contractor will be lumpsum, based on accepted deliverables and upon certification of satisfactory completion by the programme manager.

Individual Consultants are responsible for ensuring they have vaccinations/inoculations when traveling to certain countries, as designated by the UN Medical Director. Consultants are also required to comply with the UN security directives set forth under dss.un.org

Due to the large number of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process.

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Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: jobs.undp.org