Climate Promise Administrative and Donor Relations Anlayst - IPSA-8 - Office-based

Entry

Contract

This is a IPSA-8 contract. This kind of contract is known as International Personnel Services Agreement. It is normally internationally recruited only. It usually requires 1 years of experience, depending on education. More about IPSA-8 contracts.

Background

Instructions to Applicants: Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.

The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

Office/Unit/Project Description

Working in 170 countries and territories to eradicate poverty, reduce inequalities and exclusion, UNDP plays a critical role in helping countries achieve the Sustainable Development Goals (SDGs). One of its key priorities for the next 10 years is to support countries accelerate ambitious action on climate change.

Climate change is the single greatest challenge humanity has ever faced, threatening water and food security, health, livelihoods, and the safety of billions of people together with drastic negative impact on global ecosystem balance. UNDP’s ambitious “Climate Promise” supports over 120 countries to enhance their climate ambitions under the Paris Agreement, with focus on deeper emissions reduction and resilience building.

The second phase of the Climate Promise, launched in 2021 at COP26 in Glasgow, focuses on NDC implementation, climate advocacy, and long-term planning to ensure inclusive climate action at the speed and scale required to keep global temperature below 1.5°C. Achieving the carbon neutrality in the second half of the century by all countries is a crucial requirement set by the Paris Agreement to avoid the irreversible global climate change. Realization of this goal involves work on global, national, and local levels, as well as participation of all relevant stakeholders – governments, business, MDBs, international organizations, NSOs. The path to carbon neutrality should be just and leaving no one behind, while empowering women, youth, indigenous people, and vulnerable groups of population. UNDP is well positioned to enable such work through cooperation on HQ, Regional and Country Offices levels, forming an interconnected system of knowledge exchange and expertise delivery enabling the cutting-edge climate policy advocacy, development, and implementation.

To help support these goals, the UNDP Climate Promise is recruiting a Climate Promise Administrative and Donor Relations Analyst to provide effective and efficient support to the Climate Promise on efficient management of information and documentation flow, organization of/preparation for meetings and follow-up on actions to facilitate smooth functioning of the portfolio. The focus will particularly be on donor and partner relations, in an effort to further strengthen the engagement of the Climate Promise portfolio at the global level.

Institutional Arrangement

The Analyst will work under the direct guidance and superviosn of the Strategic Advisor on Climate Change & Head of the Climate Promise while closely liasing with the broader Climate Strategies and Policy Leadership Team.

Duties and Responsibilities

Scope of Work

1) Coordination and Tracking support on briefings, meetings and requests to the Climate Promise and Climate Strategies and Policy Team

• Receive, track and follow up on requests from senior management, including Briefing Note requests, and coordinate within the team
• Coordinate/prepare and review high-quality briefing materials for appointments, meetings, missions
• Receive, track and follow up on requests and correspondences from external partners related to the Climate Promise
• Provide logistical support for scheduled meetings, workshops, and other engagements as tasked by the portfolio
• Maintain up-to-date files and records of project documentation
• Provide additional tracking and coordination tasks, as requested, including establishment of internal systems and processes

2) Agenda setting, communications and donor relations on the Climate Promise

• Maintain contacts and communications with high-ranking visitors and donors, arrangement of appointments and meetings and taking minutes as required
• Facilitate implementation of the requests, directives and commitments of the Climate Promise, in coordination with relevant managers and teams within the organization
• Preparation of correspondence, directives, comments particularly in relationships with donors and other partners, making follow-up when required
• Maintenance of the filing system ensuring safekeeping of materials, including confidential materials. Use of automated filing system
• Support on travel arrangements and meeting preparations
• Maintenance of rosters of high-level partners, including email and telephone lists;
• Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports

Competencies

Core

Achieve Results:

LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively:

LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously:

LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility:

LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination:

LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

People Management

UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies

Thematic Area

Name

Definition

Business Management

Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through media, social media and other appropriate channels

Administration and Operations

Documents and records management

Overall document (hard or electronic) management; registry and retention policy including storing and archiving

Administration and Operations

Events management (including retreats, trainings and meetings)

Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Administration and Operations

Travel policy and procedures

Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel-related matters

Business Development

UNDP Representation

Ability to represent UNDP and productively share UNDP knowledge and activities; advocate for UNDP, its values, mission and work with various constituencies.

Business Management

Partnerships Management

Ability to build and maintain partnerships with wide networks of stakeholers, Governments, civil society and private sector partners, experts and others in line with UNDP strategies and outcomes.

Required Skills and Experience

Min. Education requirements

• Master’s degree in administration, Business, or project management or a related field.

Min. years of relevant work experience

• Demonstrated progressively responsible experience in administrative, executive assistant, project/financial management at the national or international level.

Required skills

• Knowledge of UNDP organizational structure and external partners for purposes of efficiently and effectively handling of incoming queries and requests, and for collecting information and performing liaison functions;
• Experience planning and executing high-level political meetings and events, ideally within the UN system;
• Experience in the usage of office equipment and office software packages (MS Word, Excel, etc), experience in handling of web-based management systems.

Desired skills in addition to the competencies covered in the Competencies section

• Competency in using finance/project management, procurement and travel modules of ATLAS is desired;
• Experience working in developing country office settings is desirable;
• Competency in using finance/project management, procurement and travel modules of ATLAS is desired;
• Knowledge of UNDP/UN regulations, policies, procedures and practices is desired

Required Language(s)

• Excellent oral and written communication skills in English language
• Good command of Spanish and/or French is an asset

Professional Certificates

• None

Apply now

Added 1 year ago - Updated 1 year ago - Source: jobs.undp.org