Civil Affairs Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021), 2625 (Mar. 2022).

Under the direct supervision of Civil Affairs Director, the UN Volunteer will undertake the following tasks: • Tracking of programmatic activities, including Access databases at the HQ and FOs where information can easily be collected on submission of proposal, processing, approvals by budget and finance, release of funds to field offices, implementation of projects, financial accountability documentation, payment to the vendors, etc.; periodic review with the field offices . • Implementation of civil affairs budget: Timely initiation of Memos to DMS on training plan, procurement for training consultants or consultancy services and raising shopping carts for procurement of non-training consultants; realignment of various budget lines when required; etc. in timely manner. • Support to Field Offices: Bi-monthly engagements with Focal points on RBB reporting and PA activities to identify areas for support to FOs; supporting field offices on databases; field visits from CD HQ staff; training plan for the staff (training assessment needs, identifying training opportunities which might not have planned, equitable opportunities for the staff for staff development, etc.). • Use of in-mission resources for training: Identification and Roll out of mobile training teams (training for these teams in TOTs, Design of training, training skills in consultation with IMTC). • Strengthen mechanisms for tracking CAD impact/contribution. • Formulation, implementation, monitoring & reporting of CAD budget lines of Programmatic funding, Official Travels, Training, Consultancy of whole CAD (10 Field Offices). • Managing the portfolio of RBB-mandated Programmatic Activities under RBB programmatic funding (Civil Affairs & Community Support) for sub national level, particularly project proposals for implementation in the 10 field offices • Project planning, monitoring, reporting, evaluation, impact assessment (annual CAD programmatic funding) budget formulation and review, periodic budget monitoring and financial reviews. • Review and advice on Financial and Technical aspects of CAD project proposals . • Protocols, policy & systems review and implementation, including financial and substantive. • Coordination with other sections such as Budget and Finance Section, Acquisition and Requisition. Section, Mission Support and Strategic Planning Unit on project implementation, Low Value Acquisition (LVA) processing and financial issuances and closure. • Record Keeping and info management through developed data base for projects monitoring, maintain relevant documentations and storage (electronic and hard copies), including for future audit purposes.

Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote capacity development activities and transfer of skills to national personnel during the assignment; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

• Integrity and professionalism • Accountability • Commitment to continuous learning • Planning and organizing • Teamwork and respect for diversity • Communication • Flexibility, adaptability, and ability and willingness to operate independently • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

Proficiency in database management .

Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc.)

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.