Chief, Production Services

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 146,462 USD and 188,832 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting ECA's mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 SDGs and Agenda 2063.

The mission is guided by ECA's five strategic directions which are: advancing ECA's position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent's problems and take local solutions to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa's position at the global level and developing regional responses as a contribution to global governance issues.

This position is in the Publications, Conference and Knowledge Management Division (PCKMD), Publications and Conference Management Section (PCMS) at the Economic Commission for Africa (ECA), in Addis Ababa, Ethiopia. Under the overall guidance of the Director of Publications, Conference and Knowledge Management Division and the direct supervision of the Chief of Publications and Conference Management Section (PCMS), the incumbent will be in charge of the production services (documents planning and monitoring services, desktop publishing services and printing and publishing services).

Responsibilities Within delegated authority, the incumbent will be responsible for the following duties:

• Advises the Chief, Publications and Conference Management Section on all issues related to documents processing, publishing, printing, and dissemination activities at ECA to ensure that documents and publications are published in accordance with mandates, strategic objectives, and environmental sustainability directives. and are attractively and efficiently published to green, excellent standards, and distributed for maximum impact.
• Manages and ensures compliance of ISO 14001-2015, adherence to the policy, coordinate both internal and external audits.
• Plans the biennial and annual publishing work plans for ECA and ensure timely production of the annual publication catalogue and supervises the day-to-day activities of the production services.
• Manages and ensures that deadlines are met for delivering on documentations and publishing requests, in consultation and coordination within (Language Unit Heads) and outside the Section (Authoring divisions).
• Ensures that production services provides quality documents and conformity with United Nations standards, policy, and practice.
• Manages resource planning of the production services and participates in budget preparation by providing input for documentation and publishing related requirements. Monitors and reports on the use of resources.
• Supervises, counsels, motivates, and trains the staff under his/her supervision; Acts as First Reporting Officer for the Unit's staff (performance management).
• Plays a key role in the integration of emerging publishing technologies across all aspects of the operation including the launch of digital “paperless” distribution, remote translations and web-to-print services; Identifies opportunities (including new technologies and equipment) to improve efficiency and enhance operations.
• Establishes strong partnerships with key author/departments and counterparts within and outside the Organization with the aim to producing high-quality outputs and to increasing volume on a chargeback basis and provides technical guidance to the substantive Divisions and external clients on quality of publishing.
• Collaborates with the conference management services to ensure the distribution of both pre and in session documents on time for ECA conferences held at the Headquarters or outside using the latest technology (PaperSmart).
• Develops quality standards for all inputs, processes, and outputs to achieve high and constant quality production and determines the most efficient and economical process of production methodology aimed at avoiding wastage and meets delivery schedules.
• Analyses all printing and publishing processes and periodically, undertake market surveys on emerging trends in the industry and advise the management on acquisition of new equipment and replacement of old and obsolete ones and ensures adequate training for staff. Develops preventive maintenances schedules for all production equipment and sets operation standards to optimize the lifespan of the equipment.
• Assists the Chief of the Section in monitoring all aspects of production, including implementing and monitoring productivity enhancement measures, vendor compliance, certification of documents using Systems Applications and Products (Enterprise Resource Planning) software, and human resources management including work sharing and staff exchange programme with other duty stations.

• Performs other related duties as required including acting as officer-in-charge of the Publications and Conference Management Section in the absence of the Chief.

  Competencies Professionalism: Knowledge of administrative, budgetary, financial, and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Education An advanced university degree (Master’s or Doctorate degree, or equivalent) in publishing, management/business administration or related fields is required. A first-level or advanced degree (Bachelor’s, Master’s or Doctorate degree, or equivalent) in any fields of studies with two additional years of relevant work experience may be accepted in lieu of an advanced university degree in the specified fields of studies.

Work Experience A minimum of 7 years of progressively responsible experience in the administration or management of an operation is required.

Experience in publishing, media, conference services and/or logistics is desirable.

Experience with revenue generating activities or income producing activities is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in either language is required; knowledge of the other is desirable. Knowledge of another official United Nations language is an advantage.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 December 2021, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, China, Comoros, Cuba, Democratic People's Republic of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Haiti, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Namibia, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, San Marino, Sao Tome and Principe, Saudi Arabia, Solomon Islands, Somalia, South Sudan, Timor-Leste, Turkey, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.