Chief of Unit, Business Support Services

Contract

This is a P-5 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 10 years of experience, depending on education.

Salary

The salary for this job should be between 208,877 USD and 261,770 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This post is located in the Business Support Services Unit (BSSU), which provides administrative, human resources and facilities support services to the Pension Administration and the Office of Investment Management of the United Nations Joint Staff Pension Fund. The Chief BSSU has a dual reporting line to the Deputy Chief Executive of the Pension Administration and the Chief of Operations in the Office of Investment Management.

Responsibilities Under the broad guidance of the Deputy Chief Executive of the Pension Administration and the Chief of Operations, Office of Investment Management, of the UNJSPF, the Chief BSSU:

•Provides guidance on the United Nations rules and regulations and those of the UNJSPF (Fund) to senior management and staff in relation to administration, human resources, training and development and facilities management matters. •Plans, organizes, manages and supervises the work of the Unit. •Ensures facilities are adequate, and issues are addressed in a timely manner at all UNJSPF locations. •Advises and leads on any facilities changes, redesign and space management. •Develops, monitors and implements human resources, training and development strategies, policies, practices and procedures to meet the Organization's evolving needs. •Advises senior management on all aspects of human resources policies, procedures and substance and provides proactive and innovative approaches to the delivery of human resources services as well as to strategic and policy issues. •Represents UNJSPF in sessions with staff, staff representatives and inter-agency bodies in relation to administration, human resources, and facilities matters. •Identifies recruitment needs and priorities, develops and implements recruitment strategies, and conducts targeted recruitment campaigns. •Monitors and ensures timely filling of posts in accordance with established policies and procedures. •Manges posts and positions to meet organizational needs and optimize capacity and resource utilization. •Approves the issuance of vacancy announcements, oversees and clears recruitment, promotion and placement submissions to appointment and promotion bodies. •Undertakes activities to improve the service delivery and efficiency of human resources, facilities, and those administrative activities under BSSU. •Represents UNJSPF as required on panels, boards or bodies. •Takes accountability and responsibility for the assigned delegation of authority. •Monitors and ensures the implementation of staff development and career support programmes. •Provides performance management advice to staff and management and assists with the implementation of the performance appraisal system (PAS). •Advises and counsels staff in respect of staff rights, responsibilities, code of conduct and any difficulties associated with work and entitlements. •Monitors staff welfare and identifies/proposes appropriate programmes or remedial action. •Monitors, mediates, advises, and acts on disciplinary, grievance, and harassment matters in accordance with established policies and procedures. •Manages and coordinates responses for MEU, UNDT and UNAT. •Facilitates workforce planning, staff development, space planning, and skills gap analysis activities. •Develops, manages and reports on performance indicators related to the Unit activities. •Monitors, reports and makes recommendations on filling vacant posts/positions and meeting gender equality and geographical diversity targets. •Manages, guides, develops, and trains staff under his/her supervision. •Fosters teamwork and communication among staff in the Unit and across the Organization. •Leads, manages or initiates activities to improve or develop the culture, collaboration, expertise and performance of the UNJSPF. •Supports change management initiatives across the Fund. •Undertakes other activities as required or assigned.

Competencies •Professionalism: Knowledge of the substantive field of work in general and of specific areas being supervised. Ability to produce reports and papers on technical issues and to review and edit the work of others. Ability to apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with complex problems or challenges; remains calm in stressful situations. •Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. •Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within the prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. •Building Trust: Provides an environment in which others can talk and act without fear of repercussion; manages in a deliberate and predictable way; operates with transparency; has no hidden agenda; places confidence in colleagues, staff members and clients; gives proper credit to theirs; follows through on agreed-upon actions; treats sensitive or confidential information appropriately. •Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly

Education Advanced university degree (Master’s degree or equivalent) in business or public administration, management, human resources, social sciences, law or related area. A first-level university degree in combination with qualifying experience, may be accepted in lieu of an advanced university degree.

Work Experience A minimum of ten years of progressively responsible experience in human resources, administrative services or related areas is required.

Experience in administrating staff contracts, benefits and entitlements at the United Nations or a comparable international organization is required.

Experience in applying an organization’s human resources policies in complex cases, including responding to appeals (e.g. evaluation of administrative decisions, litigation in courts or tribunals) at the United Nations or a comparable international organization, is required.

Experience leading change, improvement or workforce planning initiatives is desirable.

Experience in developing policy or guidance documents is desirable.

Knowledge of procurement or facilities is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in either language is required; knowledge of the other is desirable. Knowledge of another official United Nations language is an advantage.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice The United Nations Joint Staff Pension Fund (UNJSPF) is an inter-agency body established by the United Nations General Assembly in 1949. The Pension Fund pays benefits in 17 currencies to about 80,000 beneficiaries who reside in more than 190 countries, and services more than 130,000 participants who work in the 25 Member Organizations of the Pension Fund. The applicable human resources procedures are governed by a Memorandum of Understanding (MoU) between the Fund and the UN Secretariat. Any candidate from a member organization of UNJSPF applying for this post is considered as an internal candidate provided he/she has been appointed through the appointment and promotion procedures applicable in his/her respective organization. The selected candidate is expected to start as soon as possible. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Joint Staff Pension Fund is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.