CHIEF OF STAFF

Contract

This is a P-5 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 10 years of experience, depending on education.

Salary

The salary for this job should be between 154,995 USD and 194,244 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the Office of Special Envoy of the Secretary-General for Yemen in Amman, Jordan. The Chief of Staff reports to the Special Envoy/Head of Mission.

Responsibilities Within delegated authority, Chief of Staff will be responsible for the following duties:

Management: •Ensures the effective direction and integrated management of all the Mission's activities in line with the strategic vision and guidance of the Special Envoy/Head of Mission (HoM); •Oversees the internal management of the Mission on behalf of the HoM, including the development of advice on and promotion of policies on management issues, including risk management; •Oversees and coordinate the mission’s overall budget preparation process and the implementation status of regular and other budgets in coordination with the Chief of Mission Support and others and ensures that the HoM be kept informed accordingly; •Facilitates the translation of policy intent and high-level direction of mission leadership into viable tasks, and works with components to ensure their effective implementation; •Directs and oversees core integrated processes and mechanisms that enable the integrated delivery of the Mission's mandate, including programme management, reform/change management, information management and crisis management; •Oversees the mission’s coordination with potential and existing donors undertaken by the Senior Peacebuilding Officer and others; •Under the direction of the HoM and within delegated authority, oversees and coordinates core integrated processes, mechanisms and management teams that enable the integrated delivery of the Mission’s mandate; •Holds the overall management responsibility for the staff working in the immediate Office of the HoM and for ensuring that the HoM receives the required support to carry out her/his functions; •Serves as the focal point in the Office of the HoM for all sensitive personnel and management issues, as well as for contacts with the Office of Internal Oversight Services and the Resident Auditor; •Interfaces with the Chief of Mission Support on all personnel matters, and oversees senior staff selection processes; •In coordination with regional CDU office, advises the HoM on all matters relating to conduct and discipline issues in respect of all categories of personnel, including related recommendations on disciplinary or administrative actions; •Ensures Mission’s compliance with United Nations gender policies, including standards on gender parity across Mission components; •Ensures the Mission has measures in place to uphold United Nations policies on sexual abuse and exploitation; •Ensures that managers across the Mission are counselling, mentoring staff and evaluating staff; •Liaises with all Mission components to advise and ensure the use of the best methods for achieving the objectives and priorities of the Mission in accordance with its mandate; •And performs other duties, as required.

Planning and budgeting: •Oversees Mission-wide planning processes, ensuring coherence is maintained between mandated tasks, component plans/concepts of operations and, where appropriate, United Nations-system-wide integrated planning processes and incorporates mandated cross-cutting issues, such as gender mainstreaming; and supervises and provides managerial guidance to Mission planning staff to this effect; •Ensures the proper conduct of processes critical to the delivery of mandate implementation, with regard to strategic planning, policy coordination and senior level decision-making; also ensures a clear understanding across all Mission components between substantive priorities and operational and support capacities; and liaises with all Mission components to advise and ensure the use of the best methods for achieving the objectives and priorities of the Mission in accordance with its mandate; •Facilitates the translation of policy intent and high-level direction by leadership of the Mission into viable work plans, and works with components to ensure the implementation of those work plans; •In coordination with the Chief of Mission Support, ensures an integrated approach to the results-based budget process, including alignment with strategic and operational plans and adequate provisions to meet resource requirements, and oversees the process as it relates to substantive mission components; •Periodically reviews, with the Mission leadership team, the delivery of component work plans, identifying necessary adjustments to Mission plans and/or revised assumptions, as appropriate; •Coordinates the development and implementation of cross-cutting and management policies among the various components of the Mission and liaises with the United Nations Country Team on the same, when required, and in coordination with the Deputy Head of Mission, as appropriate; •Ensures that advice and information on cross-cutting issues is coordinated with all relevant components of the Mission prior to submission to the HoM.

Reporting, communications and information management: •Ensures effective functioning of coherent communications structures and systems for engagement with United Nations Headquarters in New York; •Oversees mission-wide, integrated procedures and systems for information analysis and management, including intra-mission information sharing, reporting requirements, security classification, records management and publication of Intranet content; •Oversees the proper functioning of mission planning capacity; •Oversees the implementation of knowledge management approaches throughout the Mission, such as handover notes, after-action reviews and end-of-assignment reports.

Protocol: •In close consultation with the HoM and Chief Mission Support, facilitates discussions between the Mission and host government(s)/authorities on issues related to the Mission's functions; •Advises the HoM on protocol matters and supervises and provides guidance on the preparation and coordination of official visits.

Competencies Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Judgement/decision making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.

Vision: Identifies strategic issues, opportunities and risks. Clearly communicates links between the Organization’s strategy and the work unit’s goals. Generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction. Conveys enthusiasm about future possibilities.

Education Advanced university degree (Master's degree or equivalent) in international relations, political science, business administration, public administration, management, law, military studies or other related area is required. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience A minimum of ten years of progressively responsible experience in such areas as: political, social, civil, military or legal affairs; public or business administration; or management is required.

Management experience in multicultural settings, including coordination of interdisciplinary teams is required.

Experience in United Nations (or similar international organization) inter-agency/inter-departmental and/or operational planning and analysis is desirable.

Experience in preparing budgetary documents for the United Nations legislative bodies (or similar international organization) is desirable.

Experience in and/or familiarity with the workings of the United Nations (or similar international organization), including special political missions or peacekeeping missions, is desirable.

A minimum of two years of experience working in a civilian managerial capacity in a United Nations peace operation (or similar international organization) in a conflict or post-conflict setting is desirable.

Experience in United Nations peace operations in the Middle East and North Africa region, is desirable.

Experience in performing Chief of Staff functions is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required. Fluency in Arabic is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice - This position is temporarily available until 31 Dec 2021 with the possibility of extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

  United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.