Central Asian SGBV Alliance Admin and Finance Associate

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Application deadline 11 months ago: Tuesday 11 Apr 2023 at 23:59 UTC

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Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Spotlight Initiative is a global initiative of the United Nations which has received generous support from the European Union. Its aim is to eliminate all forms of violence against women and girls (hereinafter - EVAWG). The Initiative represents an unprecedented global effort to invest in gender equality and women’s empowerment as a precondition and driver for the achievement of the Sustainable Development Goals.

The Spotlight Initiative Regional Programme for Central Asia and Afghanistan is fostering legal reforms, strengthening capacities of the respective institutions and women’s movements, promoting gender-equitable attitudes, and enhancing systems for collecting data on violence against women and girls. The Spotlight Regional Programme partners with a broad range of actors, including civil society, donors, practitioners, academia, and media, to facilitate the elimination of harmful practices and advocate further gender transformation in the region.

Find out more on www.spotlightinitiative.org

As the first generation of Spotlight programmes comes close to an end in 2023, opportunities arise to connect a broad base of stakeholders committed to EVAWG as part of the Generation Equality Forum and materialize commitments for the next generation of Spotlight programmes. The Generation Equality Forum’s Action Coalitions reflect the objective to achieve tangible results on gender equality during the UN Decade of Action (2020-2030) to deliver the Sustainable Development Goals.

The Action Coalition on gender-based violence (hereinafter - GBV) has drawn over 600 financial, policy, programmatic, and advocacy commitments. The government of Kazakhstan and Uzbekistan have made important commitments to the GBV Action Coalition.

At the country level, the Generation Equality Action Coalitions have already provided an important space to ensure the sustainability of the interventions from the Spotlight Initiative and create long-term government ownership.

Within the framework of the EU-UN Spotlight Initiative Regional Programme for Central Asia and Afghanistan, a Central Asian Alliance on ending sexual and gender-based violence (hereinafter - SGBV) and harmful practices (hereinafter the Alliance) is due to be established in 2023, with a view to gathering on one open platform both state and non-state parties from Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan, and Uzbekistan to bring about transformative change in the lives of women and girls in the region. As a participatory endeavour where civil society organizations join forces with state institutions, it aims at addressing gaps in ending SGBV while, at the same time, devising regional cooperation. Overall, the Alliance is meant to foster the implementation of national and international commitments to respond to SGBV, with a particular focus on ongoing member states’ commitments within the Convention on the Elimination of All Forms of Discrimination Against Women (hereinafter- CEDAW), Beijing Declaration and Platform for Action (1995) and other human rights treaties and new ones under the Generation Equality Forums’ Action Coalition on GBV.

The objectives of the Alliance include: 1. Advocate for gender equality and prevention of SGBV in the Central Asian region; 2. Mobilize the Civil Society Movement in the region to address SGBV; 3. Foster inclusive policy dialogue on SGBV; 4. Raise awareness of all concerned stakeholders on their roles in ending SGBV; 5. Strengthen capacities of government, legislative bodies, judiciary, and oversight to step up actions to prevent and address SGBV and HP in the region; 6. Enhance knowledge management, data, and experience sharing between countries and with other regions; 7. Connect regional initiatives to global agendas including the Generation Equality Forum and increase the visibility of achievements from each country in Central Asia.

Hybrid format meetings with the participation of all members possibly held twice a year at a pre-agreed venue and with the option to join online. The Alliance modus operandi is based on commitments made by States and by Civil Society on actions aimed at ending SGBV. An accountability mechanism embedded in the Alliance envisages state parties (including governments as well as members of the judiciary, the Ombudspersons and members of Parliaments) sharing their progress together with the civil society organizations from the region as well as with representatives of state institutions from the other Central Asia countries on a yearly basis.

The Alliance will convene two meetings; one at the beginning of the year, entailing the scope of engagement (commitments and initiatives to be recorded in an action plan), and one at the end of the year, in the format of a forum, where all members will take stock of annual activities and endeavour joint cooperation initiatives; discuss the state of affairs of SGBV in their respective contexts, outlining national efforts, lessons learned/challenges (both state authorities and CSOs); report on the implementation of Annual Regional Action Plan outcomes.

In order to ensure the smooth and coordinated functioning of the Alliance, the establishment of a Secretariat is deemed necessary.

The Alliance Secretariat will function as a coordination and liaison body with the members of the Alliance, relevant UN entities, development, and other partners. It will consist of three (3) permanent staff members (Coordinator, Communications Specialist, and Admin/Finance Associate), supported by auxiliary ad hoc staff (e.g. technical experts, interns, volunteers etc) and will be in charge of supporting and coordinating the implementation of the Alliance annual work plan, achieving tangible results and facilitating all the operations of the Alliance throughout the calendar year.

The Secretariat will carry out functions of coordinating body by supporting communication within the Alliance and its thematic groups by harmonizing relevant efforts, convening meetings, following up conclusions, suggestions, recommendations and supporting programmatically all arrangements for joint activities.

The Secretariat will also be in charge of producing reports on the work of the Alliance, including but not limited to: meetings’ deliberations and decisions, recommendations and proposals put forth during meetings, conclusions adopted. The Secretariat would circulate reports with the respective members and collect and incorporate their feedback.

It will also be tasked with the design and support of the implementation of a communication strategy and will operate digital platforms (website and social media) to ensure high visibility of the Alliance and its results achieved and virtual engagement of the wider audiences.

Finally, the Secretariat will be invested in fundraising functions.

Duties and Responsibilities

Under the daily supervision of the Secretariat’s Alliance Coordinator, the Administrative and Finance Associate will be responsible for the timely, transparent and efficient use and management of resources and services of the Alliance, in compliance with UN Women rules and regulations, standard practices and guidelines.

As such, the Administrative and Finance Associate will work to enable all operations of financial and administrative nature for the smooth running of the Alliance.

Specifically the Admin and Finance Associate will be in charge of the following:

Finance:

  • Effect, review and verify financial transactions, including direct payments for activities, taking corrective actions as needed;
  • Monitor the proper use of financial resources by the Alliance Secretariat implementing cost saving and reduction strategies where needed;
  • Collect and present information and data for use in the planning of financial resources and the formulation of the Alliance programme work in coordination with the Country Office (CO) plans and execution modalities;
  • Assist with budget formulation and revision;
  • Advise and recommend solutions with regard to all issues of financial nature connected with the functioning of the Alliance;
  • Initiating payment process to suppliers, preparation of requisitions and creating new suppliers in Quantum, assistance with donor financial reporting.

Logistics and Travel arrangements:

  • Act as focal point for events logistics by assisting in organizing meetings, workshops, conferences and duty travel;
  • Coordinate and assist in making domestic and international travel arrangements for participants of Alliance related events and Alliance projects staff;
  • Prepare Requests for Services and Payments in accordance with UN Women rules and procedures.

Procurement of goods and services:

  • Assist in procurement and recruitment processes; assist the project team in the development of ToRs for all human resources engaged including when hiring external consultants and interns;
  • Ensure procurement and delivery of equipment, supplies and services for the office of the Secretariat;
  • Ensure that contractual processes follow the stipulated UN Women procedures;
  • Maintain records over equipment inventory.

Project documentation and filing:

  • Assist in compilation of regular project status reports;
  • Establish and maintains accurate and up-to-date filing system for all documents connected to financial and administrative operations.

Competencies

Core Values:

Respect for Diversity

Integrity

Professionalism

Core Competencies:

Core competencies:

Awareness and Sensitivity Regarding Gender Issues

Accountability

Creative Problem Solving

Effective Communication

Inclusive Collaboration

Stakeholder Engagement

Leading by Example

Functional Competencies:

Strong knowledge of financial rules and regulations and accounting principles;

Strong knowledge and application skills of IT tools and understanding of management systems;

Strong knowledge of spreadsheet and database packages;

Ability to provide input to business processes re-engineering, implementation of new systems;

Ability to administer and execute financial and accounting processes and transactions.

Solid knowledge of administrative and secretarial work

Ability to interact, establish and maintain effective working relations with a culturally diverse team, as a team member, to build trust, and to manage in a deliberate, transparent and predictable way;

Ability to work towards continuing personal learning, act on learning plan and apply newly acquired skills.

Required Skills and Experience

Education:

  • Bachelor's degree in Finance, Accounting, Business Administration or other related field;
  • Specialized national or international certification in accounting and finance is an asset.

Experience:

  • At least 5 years of progressively responsible experience in finance and administration;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and spreadsheet and database packages, experience in handling of web-based management systems;
  • Experience working with international organizations/ UN is an asset.
  • Experience working in ERP system such as ATLAS is an asset

Language Requirements:

  • Fluency in English and Russian/ Kazakh is required;
  • Knowledge of the other UN official working language is an asset.

Please note that applications without a completed and signed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

UN Women Personal History form (P-11) can be downloaded from https://www.unwomen.org/en/about-us/employment/application-process

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Added 1 year ago - Updated 11 months ago - Source: jobs.undp.org